Utah Department of Administrative Services

Division of Archives & Records Service

Ogden School District (Utah)

28812--Photographs
28847--Scrapbooks
28916--Annual Report and statistics
28848--Annual financial reports
28839--Ben Lomond High School yearbooks
28858--Financial audit reports
28889--Student cards
28852--Accreditation reports
28815--School Board minutes supplementary materials
28849--Superintendents' files
28931--Property records
28856--Average Daily Attendance (ADA) reports
14031--Board of Education minutes

AGENCY: Ogden School District (Utah)

SERIES: 28812
TITLE: Photographs
DATES: 1890-
ARRANGEMENT: Generally Chronological by date of photo, thereunder by school.

DESCRIPTION: This series contains photographs collected by the school district to document various activities.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28847
TITLE: Scrapbooks
DATES: 1925-1975
ARRANGEMENT: Chronological.

DESCRIPTION: This series contains several scrapbooks used to gather publicity about the school district. It contains numerous newspaper clippings detailing events and activities of the schools in the district.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 04/01/2016

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of events and activities in the school district, as well as the media coverage they received. The Ogden Area Public Forum Scrapbook also includes visual materials and some original artwork that has intrinsic value.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28916
TITLE: Annual Report and statistics
DATES: 1903-1916, 1929-1930
ARRANGEMENT: Chronological by school year.

DESCRIPTION: This series contains a published report of the activities of the school district.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 76.

AUTHORIZED: 07/19/2016

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

M-Disk: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the functioning of the school district in the early 20th century, as well as a record of the prior history of schools in Ogden.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28848
TITLE: Annual financial reports
DATES: 1927-
ARRANGEMENT: Chronological by fiscal year.

DESCRIPTION: These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property, and an accounting of all income and expenditures in relationship to the final budget.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SD 5, Item 3.

AUTHORIZED: 03/15/2016

FORMAT MANAGEMENT

Paper: For records beginning in 1927 and continuing to the present. Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the financial management of the school district over time.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28839
TITLE: Ben Lomond High School yearbooks
DATES: 1954-
ARRANGEMENT: Chronological by school year and numerical by volume number.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 03/08/2016

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of faculty, students, and school life.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28858
TITLE: Financial audit reports
DATES: 1921-
ARRANGEMENT: Chronological by date of report.

DESCRIPTION: These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1921 through 2006. Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as a representative sample of auditing procedures for school districts in the state.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28889
TITLE: Student cards
DATES: 1916-
ARRANGEMENT: Alphabetical by student surname.

DESCRIPTION: This series contains card used to record information on each student and the classes they took.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SD 17, Item 32.

AUTHORIZED: 06/16/2016

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of individuals enrolled in Ogden City schools. It also holds permanent value for family history research.

PRIMARY DESIGNATION

Private. This series contains information about minors under the age of 21 that is considered private for 100 years. (Utah Code 63G-2-310)


AGENCY: Ogden School District (Utah)

SERIES: 28852
TITLE: Accreditation reports
DATES: 1968-
ARRANGEMENT: Chronological by school year, thereunder alphabetical by school name.

DESCRIPTION: This series contains various evaluation reports on the conditions and performance of schools in the district, primarily junior high and high schools. The evaluations are typically prepared for the State Board of Education and/or the Northwest Association of Schools and Colleges as part of the process of receiving accreditation for the schools. The reports include information on aspects of school programs such as course offerings, faculty qualifications, adequacy of facilities and equipment, and existence of appropriate school policies.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of school operations and of the evaluation process for accreditation of schools in the district.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28815
TITLE: School Board minutes supplementary materials
DATES: 1951-
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 02/09/2016

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as part of the official school board minutes and as documentation of the issues discussed in board meetings.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28849
TITLE: Superintendents' files
DATES: 1890-
ARRANGEMENT: Chronological by superintendent's term, thereunder alphabetical by subject or name of correspondent.

DESCRIPTION: Incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director, Chief Administrative Officer, Public Information Officer or other internal administrators as identified by the executive office.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 4, Item 10.

AUTHORIZED: 03/16/2016

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the issues considered and the actions taken by the administrators of the the school district.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28931
TITLE: Property records
DATES: 1860-1980
ARRANGEMENT: Alphabetical by property or school name.

DESCRIPTION: This series contains abstracts, deeds, and other documents related to properties owned by the school district.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 28856
TITLE: Average Daily Attendance (ADA) reports
DATES: 1969-1980
ARRANGEMENT: Chronological by school year.

DESCRIPTION: This series contains reports of daily attendance in each school in the district.

RETENTION

DISPOSITION

.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah)

SERIES: 14031
TITLE: Board of Education minutes
DATES: 1890-
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting. Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 03/04/2016

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the issues discussed and decisions made at the highest level of the school district.

PRIMARY DESIGNATION

Public