Utah Department of Administrative Services

Division of Archives & Records Service

State Building Board

80371--Capitol projects budget requests
14080--Contractors new PA's, OC manuals and general file
794--Publications
1677--Annual reports
1679--Space utilization reports
1976--Five-year building program reports
5832--Capitol office blue prints
11258--Audit reports

AGENCY: State Building Board

SERIES: 80371
TITLE: Capitol projects budget requests
DATES: 1977-
ARRANGEMENT: Alphabetical by agency
ANNUAL ACCUMULATION: 1.20 cubic feet.

DESCRIPTION: These are construction request sent to DFCM that reveal the budgetary impact of all planned construction. This request is reviewed and modified if needed and then sent to the legislature as part of the state annual appropriation requests.

INCLUDES development request summary, improvement request summary, statewide funds request, development recommendations summary, improvement recommendations summary, project budgetary summary, project request detail and narrative, project request jusitification, on-site contruction budget detail, off-site construction budget detail, and moveable equipment budget detail.

RETENTION

Retain 7 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after current year ends and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Fiscal Historical

These records have evidential and detail value to the State.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 14080
TITLE: Contractors new PA's, OC manuals and general file
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: State Building Board

SERIES: 794
TITLE: Publications
DATES: 1956-
ARRANGEMENT: Chronological.

DESCRIPTION: Documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include administrative, legal, and fiscal information; facilities; legislative action; and all other activities of the Building Board. Consists primarily of isolated publications not part of a more specific series.

RETENTION

Retain in Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Publications document the history of an agency and serve to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 1677
TITLE: Annual reports
DATES:
ARRANGEMENT: Chronological.

DESCRIPTION: This series contains reports of activities from the previous year with information pertaining to chairmen, planning and research, facilities management, construction management, and legislative appropriations.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the value of these annual reports in documenting the programs of the Building Board.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 1679
TITLE: Space utilization reports
DATES: 1962-
ARRANGEMENT: Chronological.

DESCRIPTION: This series contains space utilization reports with information pertaining to legislative authority, statistics, economics, analyses and recommendations.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Disposition based on the historical and informational value of these records as they document properties owned and operated by the state.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 1976
TITLE: Five-year building program reports
DATES: 1959-
ARRANGEMENT: Chronological.

DESCRIPTION: This series contain building program reports with information pertaining to capital facilities priorities, five year construction and fiscal plan, statewide contingency plan, report of planning contracts awarded, capital improvements and statewide fund requests, and statewide lease reports. This report was formerly titled "Ten-Year Building Program Reports" and also included "Space Utilization Reports."

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the historical value of program specific reports and the documentation of program achievements, policies, procedures, and agency functions.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 5832
TITLE: Capitol office blue prints
DATES: 1931-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Aperture cards contain the following: restoration of Salt Lake Pioneer Council Hall, State Office Building plaza and indoor changes to office space, Agricultural Department building (now Archives building), and Capitol building office space. Hard copy includes 1931 first floor plan for the capitol building prepared by the road commission for the building board. Additional undated prints (early 1960s?) give capitol building space diagrams for all floors.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Aperture cards: Retain in State Archives permanently with authority to weed.

Architectural drawings: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the historical value of construction blue prints and the documentation they provide concerning state programs.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 11258
TITLE: Audit reports
DATES: 1959-1963
ARRANGEMENT: None

DESCRIPTION: These are copies of the state auditor's reports.

RETENTION

Retain administrative need.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 7.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public