State Building Board
794--Publications1677--Annual reports
1679--Space utilization reports
1976--Five-year building program reports
80371--Capitol projects budget requests
80354--Building board minutes
AGENCY: State Building Board
SERIES: 794
TITLE: Publications
DATES: 1956-
ARRANGEMENT: Chronological.
DESCRIPTION: Documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include administrative, legal, and fiscal information; facilities; legislative action; and all other activities of the Building Board. Consists primarily of isolated publications not part of a more specific series.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 01/24/2000
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently and then microfilm.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Publications document the history of an agency and serve to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: State Building Board
SERIES: 1677
TITLE: Annual reports
DATES: 1929-
ARRANGEMENT: Chronological.
DESCRIPTION: This series contains reports of activities from the previous year with information pertaining to chairmen, planning and research, facilities management, construction management, and legislative appropriations.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently and then microfilm.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on the value of these annual reports in documenting the programs of the Building Board.
PRIMARY DESIGNATION
Public
AGENCY: State Building Board
SERIES: 1679
TITLE: Space utilization reports
DATES: 1962-
ARRANGEMENT: Chronological.
DESCRIPTION: This series contains space utilization reports with information pertaining to legislative authority, statistics, economics, analyses and recommendations.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 05/18/2011
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently and then microfilm.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on the historical and informational value of these records as they document properties owned and operated by the state.
PRIMARY DESIGNATION
Public
AGENCY: State Building Board
SERIES: 1976
TITLE: Five-year building program reports
DATES: 1959-
ARRANGEMENT: Chronological.
DESCRIPTION: This series contain building program reports with information pertaining to capital facilities priorities, five year construction and fiscal plan, statewide contingency plan, report of planning contracts awarded, capital improvements and statewide fund requests, and statewide lease reports. This report was formerly titled "Ten-Year Building Program Reports" and also included "Space Utilization Reports."
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently and then microfilm.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on the historical value of program specific reports and the documentation of program achievements, policies, procedures, and agency functions.
PRIMARY DESIGNATION
Public
AGENCY: State Building Board
SERIES: 80371
TITLE: Capitol projects budget requests
DATES: 1977-
ARRANGEMENT: Alphabetical by agency.
DESCRIPTION: These are construction request sent to the DCFM that reveal the budgetary impact of all planned construction. This request is reviewed and modified if needed and then sent to the legislature as part of the state annual appropriation requests.
Includes development request summary, improvement request summary, statewide funds request, development recommendations summary, improvement recommendations summary, project budgetary summary, project request detail and narrative, project request jusitification, on-site contruction budget detail, off-site construction budget detail, and moveable equipment budget detail.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after current year ends and then transfer to State Records Center. Retain in State Records Center for 6 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal Historical
These records are contracts and construction project records. They are historical as they document changes made to state parks and state-owned buildings over time.
PRIMARY DESIGNATION
Public
AGENCY: State Building Board
SERIES: 80354
TITLE: Building board minutes
DATES: 1964-
ARRANGEMENT: chronological
DESCRIPTION: These are the minutes documenting policy making, how building priority lists were established, and general construction project oversight management. The Building Board used to be synomonous with the Division of Facilities Construction Management (DFCM). They now exist as two separate entities. The members of the board are appointed by the governor. These files could include agendas, proposals, and abstracts of what was said at the meeting. Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009), et seq. "Written minutes shall be kept of all open meetings" UCA 52-4-7 (2009). May include agenda, meeting minutes, transcripts, and other supporting documentation.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
These records have value to the state in documenting the executive decisions made regarding the course of the state's building program.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(32)(2008); UCA 52-4-7.5(2)(b)(i)(2008)