Utah Department of Administrative Services

Division of Archives & Records Service

State Building Board

80371--Capitol projects budget requests
794--Publications
1677--Annual reports
1679--Space utilization reports
1976--Five-year building program reports

AGENCY: State Building Board

SERIES: 80371
TITLE: Capitol projects budget requests
DATES: 1977-
ARRANGEMENT: Alphabetical by agency.
ANNUAL ACCUMULATION: 1.20 cubic feet.

DESCRIPTION: These are construction request sent to the DCFM that reveal the budgetary impact of all planned construction. This request is reviewed and modified if needed and then sent to the legislature as part of the state annual appropriation requests.

Includes development request summary, improvement request summary, statewide funds request, development recommendations summary, improvement recommendations summary, project budgetary summary, project request detail and narrative, project request jusitification, on-site contruction budget detail, off-site construction budget detail, and moveable equipment budget detail.

RETENTION

Retain 7 years

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after current year ends and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Fiscal Historical

These records are contracts and construction project records. They are historical as they document changes made to state parks and state-owned buildings over time.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 794
TITLE: Publications
DATES: 1956-
ARRANGEMENT: Chronological.

DESCRIPTION: Documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include administrative, legal, and fiscal information; facilities; legislative action; and all other activities of the Building Board. Consists primarily of isolated publications not part of a more specific series.

RETENTION

Retain in Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 01/24/2000

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Publications document the history of an agency and serve to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 1677
TITLE: Annual reports
DATES: 1929-
ARRANGEMENT: Chronological.

DESCRIPTION: This series contains reports of activities from the previous year with information pertaining to chairmen, planning and research, facilities management, construction management, and legislative appropriations.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the value of these annual reports in documenting the programs of the Building Board.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 1679
TITLE: Space utilization reports
DATES: 1962-
ARRANGEMENT: Chronological.

DESCRIPTION: This series contains space utilization reports with information pertaining to legislative authority, statistics, economics, analyses and recommendations.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 05/18/2011

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the historical and informational value of these records as they document properties owned and operated by the state.

PRIMARY DESIGNATION

Public


AGENCY: State Building Board

SERIES: 1976
TITLE: Five-year building program reports
DATES: 1959-
ARRANGEMENT: Chronological.

DESCRIPTION: This series contain building program reports with information pertaining to capital facilities priorities, five year construction and fiscal plan, statewide contingency plan, report of planning contracts awarded, capital improvements and statewide fund requests, and statewide lease reports. This report was formerly titled "Ten-Year Building Program Reports" and also included "Space Utilization Reports."

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the historical value of program specific reports and the documentation of program achievements, policies, procedures, and agency functions.

PRIMARY DESIGNATION

Public