Utah Department of Administrative Services

Division of Archives & Records Service

Park City (Utah). City Recorder

AGENCY: Park City (Utah). City Recorder

SERIES: 21551
TITLE: Perpetual care certificates
DATES: 1948-
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number, date issued, name, amount paid, receipt number, and grave location.

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 1.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21552
TITLE: Deed register/payment records
DATES: 1948-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are registers of names of all persons owning burial plots in the cemetery. They include deed number, date issued, name of owner, description of property, amount paid, receipt number, perpetual care record, date issued, and certificate number. This register is also called "Burial Right" Registers or Payment Records.

RETENTION

Retain permanently, may be transferred to state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 2.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21553
TITLE: Deeds
DATES: 1928-
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number, date issued, name of owner, amount of ground purchased, description of grave purchased, amount paid and receipt number. In some communities these deeds are recorded by the county recorder, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called "Burial Rights."

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 3.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21555
TITLE: Interment/disinterment registers
DATES: 1883-
ARRANGEMENT: Alphabetical

DESCRIPTION: These registers are contained on a database which crossreferences with the plat book.

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Computer data files: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 5.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21556
TITLE: Lot books/files
DATES: 1883-
ARRANGEMENT: Alphabetical

DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 6.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21557
TITLE: Map books
DATES: 1883-
ARRANGEMENT: Numerical

DESCRIPTION: These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index, plat, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 7.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21558
TITLE: Plot index books/files
DATES: 1843-
ARRANGEMENT: Alphabetical

DESCRIPTION: These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name, interment number, deed number, date interred, location of grave by plot, lot, block, tier, grave number, and date of latest update.

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 8.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21567
TITLE: Deed files
DATES: 1998-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor. Usually filed alphabetically by name of property.

RETENTION

Retain permanently. Records may be transferred to State Archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 10.

AGENCY: Park City (Utah). City Recorder

SERIES: 21575
TITLE: Oaths
DATES: 1998-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain copies of signed oaths required of all officials of municipal offices, whether elected or appointed, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 18.

This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 21367
TITLE: Annual financial reports
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). "Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder" (UCA 10-6-150 (1997)).

RETENTION

Retain Permanent, may be transferred to the State Archives

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after may be transferred to State Archives.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 20094
TITLE: Election nomination certificates
DATES: 1917-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These three certificates of nomination request the city recorder to place names on the election ballot. One certificate, 1917, is for various city positions and gives the nominations of the Socialist Party; one, 1919, is also for various positions on behalf of the Republican Party; and one, 1921, is for City Recorder on behalf of the Republican Party.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

These financial electional nomination statements have artifactual value.

PRIMARY DESIGNATION

Public

AGENCY: Park City (Utah). City Recorder

SERIES: 24406
TITLE: Glenwood cemetery records
DATES: 1887-
ARRANGEMENT: By record type, thereunder chronological

DESCRIPTION: This series includes a listing of lot sales, some receipts, and minutes from the Glenwood Cemetery Association meetings.

RETENTION

Retain Permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

AGENCY: Park City (Utah). City Recorder

SERIES: 85217
TITLE: Business licenses
DATES: i 1910-
ARRANGEMENT: Numerical by license number

DESCRIPTION: Licenses grant individual business the right to transact within the city limits according to specific city ordinances. All business operating within the city are required to have licenses. Information includes name and address of the business; beginning and ending date of the license; type of business; owners and their addresses; a license number; license renewal or original license; signatures of applications; officers names; and the license fee. License are normally issued annually.

RETENTION

Retain Microfilm from 1910-1922 retain permanently in Archives. Paper retained by agency 4 years after final renewal.

DISPOSITION

Transfer to the State Archives permanently.

FORMAT MANAGEMENT

Microfilm master: For records beginning in 1910 through 1922. Retain in State Records Center permanently.

Microfilm duplicate: For records beginning in 1910 through 1922. Retain in State Records Center permanently.

Paper: Retain in Office for 4 years after final renewal of license and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 2.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(f) (2008)

AGENCY: Park City (Utah). City Recorder

SERIES: 84630
TITLE: Glenwood cemetery interment register
DATES: 1885-1982
ARRANGEMENT: Roughly chronological.

DESCRIPTION: These records contain information regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot, plat, and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record may also be included which will list cause of death, physician, and undertaker of the deceased. May include maps indicating specific locations of plots.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office for 20 years and then may transfer to State Archives.

Computer data files: Retain in Office for 20 years and then may transfer to State Archives.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 17, Item 2.

This series has administrative and historical value as primary documentation of burials in the cemetery.

PRIMARY DESIGNATION

Public