Park City (Utah). City Recorder
21551--Perpetual care certificates21552--Deed register/payment records
21553--Deeds
21555--Interment/disinterment registers
21556--Lot books/files
21557--Map books
21558--Plot index books/files
21567--Deed files
21367--Annual financial reports
21575--Oaths
20094--Election nomination certificates
24406--Glenwood cemetery records
85217--Business licenses
AGENCY: Park City (Utah). City Recorder
SERIES: 21551
TITLE: Perpetual care certificates
DATES: 1948-
ARRANGEMENT: Chronological
DESCRIPTION: These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number, date issued, name, amount paid, receipt number, and grave location.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21552
TITLE: Deed register/payment records
DATES: 1948-
ARRANGEMENT: Alphabetical
DESCRIPTION: These are registers of names of all persons owning burial plots in the cemetery. They include deed number, date issued, name of owner, description of property, amount paid, receipt number, perpetual care record, date issued, and certificate number. This register is also called "Burial Right" Registers or Payment Records.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21553
TITLE: Deeds
DATES: 1928-
ARRANGEMENT: Chronological
DESCRIPTION: These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number, date issued, name of owner, amount of ground purchased, description of grave purchased, amount paid and receipt number. In some communities these deeds are recorded by the county recorder, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called "Burial Rights."
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21555
TITLE: Interment/disinterment registers
DATES: 1883-
ARRANGEMENT: Alphabetical
DESCRIPTION: These registers are contained on a database which crossreferences with the plat book.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Computer data files: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21556
TITLE: Lot books/files
DATES: 1883-
ARRANGEMENT: Alphabetical
DESCRIPTION: These books or files contain the exact location of all persons buried in the cemetery. They include plot, lot, grave location, and lot ownership record.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21557
TITLE: Map books
DATES: 1883-
ARRANGEMENT: Numerical
DESCRIPTION: These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index, plat, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21558
TITLE: Plot index books/files
DATES: 1843-
ARRANGEMENT: Alphabetical
DESCRIPTION: These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name, interment number, deed number, date interred, location of grave by plot, lot, block, tier, grave number, and date of latest update.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 02/19/2016
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21567
TITLE: Deed files
DATES: 1998-
ARRANGEMENT: Alphabetical
DESCRIPTION: These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor. Usually filed alphabetically by name of property.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Deed records, GRS-735
AUTHORIZED: 05/02/2016
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
AGENCY: Park City (Utah). City Recorder
SERIES: 21367
TITLE: Annual financial reports
DATES: 1989-
ARRANGEMENT: Chronological
DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). "Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder" (UCA 10-6-150 (1997)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after may be transferred to State Archives.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 21575
TITLE: Oaths
DATES: 1998-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain copies of signed oaths required of all officials of municipal offices, whether elected or appointed, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Oaths of office, GRS-1023
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Historical
This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 20094
TITLE: Election nomination certificates
DATES: 1917-
ARRANGEMENT: Chronological by date.
DESCRIPTION: These three certificates of nomination request the city recorder to place names on the election ballot. One certificate, 1917, is for various city positions and gives the nominations of the Socialist Party; one, 1919, is also for various positions on behalf of the Republican Party; and one, 1921, is for City Recorder on behalf of the Republican Party.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These financial electional nomination statements have artifactual value.
PRIMARY DESIGNATION
Public
AGENCY: Park City (Utah). City Recorder
SERIES: 24406
TITLE: Glenwood cemetery records
DATES: 1887-
ARRANGEMENT: By record type, thereunder chronological
DESCRIPTION: This series includes a listing of lot sales, some receipts, and minutes from the Glenwood Cemetery Association meetings.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
AGENCY: Park City (Utah). City Recorder
SERIES: 85217
TITLE: Business licenses
DATES: i 1910-
ARRANGEMENT: Numerical by license number
DESCRIPTION: Licenses grant individual business the right to transact within the city limits according to specific city ordinances. All business operating within the city are required to have licenses. Information includes name and address of the business; beginning and ending date of the license; type of business; owners and their addresses; a license number; license renewal or original license; signatures of applications; officers names; and the license fee. License are normally issued annually.
RETENTION
Retain for 4 year(s) after expiration of permit or license
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Permit and licensing records, GRS-1724
AUTHORIZED: 05/03/2017
FORMAT MANAGEMENT
Microfilm master: For records beginning in 1910 through 1922. Retain in State Records Center permanently.
Microfilm duplicate: For records beginning in 1910 through 1922. Retain in State Records Center permanently.
Paper: Retain in Office for 3 years after final renewal of license and then destroy.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(1)(f) (2008)