Utah Department of Administrative Services

Division of Archives & Records Service

Park City (Utah). Public Works

21574--Lease files
21580--Class rolls
21581--Construction project files
21582--Maintenance complaints
21583--Parks files
21584--Recreation program files
21585--Recreational activity release records
21586--Recreational equipment records
21587--Recreational facility files
21588--Recreational facility maps
21589--Registration records
21591--Sports teams records
21592--Ticket stubs
21662--As-built construction drawings
21663--Backflow prevention test reports
21664--Bacteriological quality analyses reports
21665--Billing adjustment records
21666--Billing register
21667--Billing report printout
21668--Chemical/radiological analyses
21669--Utility complaint files
21670--Connection books
21671--Cross connection control survey files
21672--Customer application records
21673--Customer deposit cards
21674--Daily filter log
21675--Daily operation log
21676--Daily pump station well reports
21677--Discharge monitoring and water reclamation plant reports
21678--Ditch flow daily records
21679--Ditch flow summary reports
21680--Environmental protection agency (EPA) grant files
21681--Field notes
21682--Flow charts
21683--Hydrograph annual reports
21404--Daily vehicle usage report
21407--Fuel records
21408--Gasoline sales tickets
21409--Insurance adjuster's estimates
21684--Hydrograph daily charts
21685--Meter books
21686--Meter location records
21687--Meter repair and testing files
21688--National pollutant discharge elimination system permits
21689--Pump station well summary reports
21690--Remittance stubs
21691--Sewer main location plats
21692--Television inspection reports
21693--Water consumption annual reports
21694--Water consumption monthly reports
21695--Water flow annual recorder charts
21696--Water flow weekly recorder charts
21697--Water main charts and indexes
21698--Water stock purchase files
21699--Water treatment plant operation reports
21700--Capital project status report
21410--Mileage certificates
21412--Space utilization reports
21413--Vehicle assignment records
21414--Vehicle registration certificates
21701--Class "C" road funding project files
21702--Public works complaint files
21703--Concrete maintenance records
21704--Construction contract records
21705--Construction project files
21706--Delivery tickets
21707--Drainage maintenance agreements
21708--Drainage system repair list
21709--Drawings and diagrams
21711--Encroachment agreements
21712--Excavation permit application
21713--Excavation permit billings
21714--Flood control permit application
21715--Highway daily report
21716--Information maps and plats
21717--Interlocal agreements
21718--Intersection case files
21719--Materials test results
21721--Parking meter report card log
21722--Permits to work in a public way
21723--Resurfacing billings
21726--School routing maps
21727--Signalized intersection records
21728--Special assessment plats
21729--Special event records
22737--Vehicle maintenance records
22759--Traffic signal conflict monitor log
22760--Street cleaning records
22761--Street maintenance records
22762--Street name and house number files
22765--Traffic drawings

AGENCY: Park City (Utah). Public Works

SERIES: 21574
TITLE: Lease files
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain copies of leases, subleases, assignments of leases, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities, taxes, insurance, maintenance and repair, and alterations to the property during the term of the lease), as well as any options to renew.

RETENTION

Retain 4 years, after contract expires.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after contract expires and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 17.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(d) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21580
TITLE: Class rolls
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These sheets record participation in recreational programs sponsored by the municipality (e.g., crafts, nutrition, exercise). They include program or activity title, date, and participant's name.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21581
TITLE: Construction project files
DATES: 1981-
ARRANGEMENT: Alphabetical

DESCRIPTION: These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records including original deeds.

RETENTION

Retain permanently, may be transferred to the state archives after park closure.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21582
TITLE: Maintenance complaints
DATES: 1998-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, telephone, and address of requesting person; type of request; and comments of foreman handling request.

RETENTION

Retain 2 years, after resolution of complaint.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after Resolution of complaint and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21583
TITLE: Parks files
DATES: 1998-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual parks, and photographs.

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21584
TITLE: Recreation program files
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21585
TITLE: Recreational activity release records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.

RETENTION

Retain 2 years, or until all litigation is resolved.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until litigation is resolved and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 10.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. medical information


AGENCY: Park City (Utah). Public Works

SERIES: 21586
TITLE: Recreational equipment records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These records document recreational equipment (i.e. softball, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name, address, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.

RETENTION

Retain 1 year, after equipment returned

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after equipment returned and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21587
TITLE: Recreational facility files
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These files document each municipal recreational facility (i.e., parks, golf courses, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, safety reports, and photographs.

RETENTION

Retain permanently, maybe transferred to state archives after closure of park.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21588
TITLE: Recreational facility maps
DATES: 1984-
ARRANGEMENT: Alphabetical

DESCRIPTION: These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.

RETENTION

Retain permanently, may be transferred to state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21589
TITLE: Registration records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These forms are used to register for municipal recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 13.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. home address and telephone number, social security number, medica1, information.


AGENCY: Park City (Utah). Public Works

SERIES: 21591
TITLE: Sports teams records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These records document the sponsorship of adult and/or youth team sport activities (e.g., baseball, basketball, volleyball, soccer, softball). They include information on teams, participants, and sponsors; regular play schedules; and tournament schedules.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21592
TITLE: Ticket stubs
DATES:
ARRANGEMENT:

DESCRIPTION: These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21662
TITLE: As-built construction drawings
DATES: 1977-
ARRANGEMENT: Numerical

DESCRIPTION: These drawings illustrate the extension, improvement, or upgrade of water lines, storm drains, irrigation systems, wells, tanks, power lines, or related facilities. They are used by contractors to construct projects, and for reference and informational purposes.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 9.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(11) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21663
TITLE: Backflow prevention test reports
DATES: 1988-
ARRANGEMENT: Chronological

DESCRIPTION: These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed, parts replaced, and repairs made.

RETENTION

Retain 3 years, after subsequent test.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after subsequent test and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(9)(a) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21664
TITLE: Bacteriological quality analyses reports
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location, date of collection, name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, analytical method used, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.

RETENTION

Retain 5 years, after subsequent test.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after subsequent test and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21665
TITLE: Billing adjustment records
DATES: 1987-
ARRANGEMENT: Chronological

DESCRIPTION: These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 3.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b)(d) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21666
TITLE: Billing register
DATES: 1987-
ARRANGEMENT: Chronological

DESCRIPTION: This register is an itemized list of customer accounts. It includes name of customer, service address, meter reading, water usage, water and other charges, payments, adjustments, prior balance due, and current balance due. The register is used for reference purposes.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b)(d) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21667
TITLE: Billing report printout
DATES: 1988-
ARRANGEMENT: Alphabetical

DESCRIPTION: These computer printouts list daily billing transactions. They are used for audit purposes. They include accounts deleted, accounts transferred, routes billed, adjustments posted, and reported balance.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21668
TITLE: Chemical/radiological analyses
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location, date of collection, name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, method used, and results. The State Health Department receives copies of these test forms and retains them for 40 years.

RETENTION

Retain 10 years, after subsequent test.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after subsequent test and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21669
TITLE: Utility complaint files
DATES: 1985-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint, results of investigation, meter sheets, and method of resolution.

RETENTION

Retain 3 years, after date of resolution.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after date of resolution and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21670
TITLE: Connection books
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 8.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(11) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21671
TITLE: Cross connection control survey files
DATES: 2000-
ARRANGEMENT: Chronological

DESCRIPTION: These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws, schedule surveys, and to write reports. They include various reports, surveys, and related correspondence.

RETENTION

Retain 3 years, after destruction of premise.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after destruction of premise and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21672
TITLE: Customer application records
DATES: 1985-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are applications completed by customers requesting water, sewer, or electric service. They are used for billing purposes. The applications include customer's name, address, and telephone number; meter information, date and approval signature(s).

RETENTION

Retain 3 years, after account closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after account closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 11.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b)(d) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21673
TITLE: Customer deposit cards
DATES: 1997-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These cards provide a record of customers required to pay a deposit to receive service. They include date, amount of deposit, name and address, account number, date signed, date account closed, and amount of deposit confiscated and reason.

RETENTION

Retain 3 years, after account closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after account closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 12.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b)(d) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21674
TITLE: Daily filter log
DATES:
ARRANGEMENT:

DESCRIPTION: This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21675
TITLE: Daily operation log
DATES: 1981-
ARRANGEMENT: Chronological

DESCRIPTION: This log records daily information on plant operations such as rate of flow, chemical inventories, chemicals used, chlorine residual testing results, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 14.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Works

SERIES: 21676
TITLE: Daily pump station well reports
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. A summary report (Schedule 22, Item #35 "Pump Station Well Summary Reports") is usually created from these daily reports.

RETENTION

Retain 2 years provided summary report is compiled.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided summary report is compiled.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 15.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Works

SERIES: 21677
TITLE: Discharge monitoring and water reclamation plant reports
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (1996)).

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21678
TITLE: Ditch flow daily records
DATES: 1984-
ARRANGEMENT: Chronological

DESCRIPTION: These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company, date, amount of water delivered, and amount required.

RETENTION

Retain 7 years, or 4 years after litigation is settled

DISPOSITION

Destroy provided summary report is compiled.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years or until 4 years after litigation is settled and then destroy provided summary report is compiled.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21679
TITLE: Ditch flow summary reports
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company, date, amount of water delivered, and amount required.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 35.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21680
TITLE: Environmental protection agency (EPA) grant files
DATES: 1991-
ARRANGEMENT: Chronological

DESCRIPTION: These are project files maintained by the municipality for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements, receipts, grant modifications, related correspondence, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.

RETENTION

Retain 3 years, after final audit.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final audit and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21681
TITLE: Field notes
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location, elevation, and other related information.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 19.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(11) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21682
TITLE: Flow charts
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.

RETENTION

Retain 6 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21683
TITLE: Hydrograph annual reports
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 36.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21404
TITLE: Daily vehicle usage report
DATES: 1985-
ARRANGEMENT: Alphabetical

DESCRIPTION: This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.

RETENTION

Retain 3 years. Records are in electronic format.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21407
TITLE: Fuel records
DATES: 1985-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.

RETENTION

Retain 2 years. Records are in electronic format.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21408
TITLE: Gasoline sales tickets
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These are copies of credit card sales slips. They are used to verify the purchase of gasoline.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21409
TITLE: Insurance adjuster's estimates
DATES: 1985-
ARRANGEMENT: Numerical

DESCRIPTION: These are insurance adjusters' reports on repair estimates for municipal vehicles.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21684
TITLE: Hydrograph daily charts
DATES:
ARRANGEMENT:

DESCRIPTION: These are water charts recording the daily flows of streams. They are used for predicting future stream flows.

RETENTION

Retain 10 years, provided annual report is compiled.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy provided annual report is compiled.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21685
TITLE: Meter books
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These books record the readings of customer's water, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 22.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b)(d) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21686
TITLE: Meter location records
DATES: 1984-
ARRANGEMENT: Numerical

DESCRIPTION: These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address, work order number, size of meter, contractor, owner, plumber and date installed.

RETENTION

Retain 1 year, after removal of meter.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 year after removal of meter and then delete.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 23.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21687
TITLE: Meter repair and testing files
DATES: 1993-
ARRANGEMENT: chronological

DESCRIPTION: These records document the installation, repair, testing, and replacement of meters. They include address, work order number, date of initial installation, dates of testing and repair, and remarks.

RETENTION

Retain 1 year, after removal of meter.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after removal of meter and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 24.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21688
TITLE: National pollutant discharge elimination system permits
DATES:
ARRANGEMENT:

DESCRIPTION: These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (1993)). This applies to municipalities with a population of 100,000 or greater.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21689
TITLE: Pump station well summary reports
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. Please refer to Schedule 22, Item #15 "Daily Pump Station Well Reports" for the daily reports.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 34.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21690
TITLE: Remittance stubs
DATES: 1987-
ARRANGEMENT: Chronological

DESCRIPTION: These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 27.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21691
TITLE: Sewer main location plats
DATES: 1988-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains, percentage of grade, location of lateral connections and sewer manholes, and size of lines.

RETENTION

Retain until updated or superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 28.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(11) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21692
TITLE: Television inspection reports
DATES: 1995-
ARRANGEMENT: Chronological

DESCRIPTION: These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.

RETENTION

Retain 3 years, until superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 29.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(11) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21693
TITLE: Water consumption annual reports
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 38.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21694
TITLE: Water consumption monthly reports
DATES: 1990-
ARRANGEMENT: chronological

DESCRIPTION: These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.

RETENTION

Retain 1 year

DISPOSITION

Destroy provided annual report is compiled and no litigation is pending.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy provided annual report is compiled and no litigation is pending.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21695
TITLE: Water flow annual recorder charts
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well on an annual basis.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 37.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21696
TITLE: Water flow weekly recorder charts
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows, height, or level of aquifer in well, during a weekly period.

RETENTION

Retain 3 years,

DISPOSITION

Destroy provided annual chart is compiled.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided annual report is compiled.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21697
TITLE: Water main charts and indexes
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: These charts show the locations of all water mains, valves, hydrants, and water services to property owners in a given area.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 31.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(11) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 21698
TITLE: Water stock purchase files
DATES: 1950-
ARRANGEMENT: Chronological

DESCRIPTION: These files document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. The files are used to verify purchase and for yearly assessment purposes.

RETENTION

Retain 10 years, after sale of stock.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after sale of stock and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 32.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21699
TITLE: Water treatment plant operation reports
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts, minimum , maximum, and averages for filter operation, filter rate in gallons per minute, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 33.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21700
TITLE: Capital project status report
DATES: 1996-
ARRANGEMENT: Chronological

DESCRIPTION: This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts), extra work orders, and over-run authorizations for each project.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21410
TITLE: Mileage certificates
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21412
TITLE: Space utilization reports
DATES: 1994-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.

RETENTION

Retain Until superseded

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21413
TITLE: Vehicle assignment records
DATES: 1985-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by municipal employees or officials.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 year and then delete.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21414
TITLE: Vehicle registration certificates
DATES: 1950-
ARRANGEMENT: Numerical

DESCRIPTION: These motor vehicle registration forms document municipal ownership of vehicle.

RETENTION

Retain Until vehicle is transferred or sold and then transfer with vehicle.

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office until vehicle is transferred or sold then with vehicle.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21701
TITLE: Class "C" road funding project files
DATES: 1996-
ARRANGEMENT: Chronological

DESCRIPTION: These project files document the funding for Class "C" roads. CLass "C" funding is money allocated to each municipality from the Transportation Fund "under rules made by the department" (of Transportation) (UCA 27-12-23 (1997)). The files include amount of funds allocated and how they were spent for each project (man-hours, vehicle usage, and material used).

RETENTION

Retain 3 years, after claim, audit, or litigation settled.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after claim, audit or litigation settled and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21702
TITLE: Public works complaint files
DATES: 1996-
ARRANGEMENT: Chronological

DESCRIPTION: These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.

RETENTION

Retain 2 years, or until resolution of any litigation, whichever occurs later.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after or until resolution of any litigation and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21703
TITLE: Concrete maintenance records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file, copies of receipts, pay vouchers, contracts, bids, correspondence, extra work orders, estimates, sketch or diagram, photographs, council district information, and proof of mailing estimate.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21704
TITLE: Construction contract records
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records, reports, contracts, certificates, and related correspondence.

RETENTION

Retain 6 years, after expiration of contract.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after expiration of contract and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 27.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21705
TITLE: Construction project files
DATES: 1988-
ARRANGEMENT: Chronological

DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.

RETENTION

Retain permanently, may be transferred to state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21706
TITLE: Delivery tickets
DATES: 1996-
ARRANGEMENT: Chronological

DESCRIPTION: These are tickets issued by suppliers to verify delivery of supplies (concrete, road base, gravel, and topsoil). They include date, time, amount of mix received, and list of miscellaneous supplies received.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21707
TITLE: Drainage maintenance agreements
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date, company's name and address, provisions of the agreement, payments to be made, and signatures of municipal council, and company representative.

RETENTION

Retain 6 years, after expiration of agreement.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after expiration of agreement and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 28.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21708
TITLE: Drainage system repair list
DATES: 1985-
ARRANGEMENT: Alphabetical by area name

DESCRIPTION: This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size, type and condition of drainage pipe, type of clean out box, location of facility and condition, depth from flow line to top of lid on road surface and a brief description of the problem.

RETENTION

Retain until superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21709
TITLE: Drawings and diagrams
DATES: 1985-
ARRANGEMENT: Alphabetical.

DESCRIPTION: These are drawings and blueprints of engineering "as-built" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other city building projects, providing date, legend, city title, scale and actual drawings.

RETENTION

Retain permanently, may be transferred to the state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21711
TITLE: Encroachment agreements
DATES: 1980-
ARRANGEMENT: Alphabetical, numerical

DESCRIPTION: These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date, licensee's name and address, agreement terms, licensee's notarized signature, and signatures of the city council chair and city manager.

RETENTION

Retain 6 years, after contract revocation.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after contract revocation and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21712
TITLE: Excavation permit application
DATES: 1980-
ARRANGEMENT: Alphabetical, numerical

DESCRIPTION: These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address, date, owner/agent name and job address, a location description of intended excavation, size, purpose, and agreement to comply with all state laws and municipal ordinances.

RETENTION

Retain 1 year, after expiration.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21713
TITLE: Excavation permit billings
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address, date permit issued, location, inspection date, and inspection costs.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 31.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21714
TITLE: Flood control permit application
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name, address, and telephone number; proposal's description, including construction type, purpose, location (including engineering calculations, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.

RETENTION

Retain permanently, may be transferred to state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 32.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21715
TITLE: Highway daily report
DATES: 1990-
ARRANGEMENT: Numerical

DESCRIPTION: This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name, district, section, supervisor's name, date, employees' names, number of regular and overtime hours worked per project number, specific materials and amounts per project number, and specific equipment and hours used per project number.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 33.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21716
TITLE: Information maps and plats
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public, other city departments, and title companies. They include townships and range, rights-of-way, monument markers, lot measurements, street names, centerline measurements, blocks, and subdivision names.

RETENTION

Retain until superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21717
TITLE: Interlocal agreements
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These are agreements between the county and municipalities within the county to provide public works services. They include date, city's name, provisions of the agreement, payments to be made, and signatures of the city and county representatives.

RETENTION

Retain 6 years, after expiration of contract.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after expiration of contract and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 34.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21718
TITLE: Intersection case files
DATES: 1990-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually), requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections, and a traffic accident history.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21719
TITLE: Materials test results
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These reports contain the results of sieve analysis and nuclear density tests on asphalt, road base concrete, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date, type of material, weight of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compressive tests).

RETENTION

Retain 5 years, after project completed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after projected completed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 35.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21721
TITLE: Parking meter report card log
DATES: 1996-
ARRANGEMENT: Chronological

DESCRIPTION: This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location, date, and type of repair.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21722
TITLE: Permits to work in a public way
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These are permits issued for private companies to work on city property ("public way") for demolitions, excavations, blasting, crane operations, barricade installations, concrete construction (curb, gutter, sidewalks), or the moving of heavy equipment. They include job address, date, name of owner/agent at job address, state license classification, diagram of work required, checklist of existing utilities and construction and traffic control.

RETENTION

Retain 1 year, after bond expires.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after bond expires and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21723
TITLE: Resurfacing billings
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These billings are sent to contractors and public utilities for resurfacing municipal roads, alleys, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address, date, completion date, location, road width, cut width, total square footage, amount, and total balance.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 36.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21726
TITLE: School routing maps
DATES:
ARRANGEMENT:

DESCRIPTION: These records provide school access routes for elementary, junior high, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps, plans, routing changes, safety concerns, and recommendations.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 37.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21727
TITLE: Signalized intersection records
DATES: 2000-
ARRANGEMENT: Numerical

DESCRIPTION: These records are registers, card files, and similar records providing an inventory of all traffic signs, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles, signal head information, and signal control.

RETENTION

Retain 2 years, after signal device is removed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after signal device is removed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21728
TITLE: Special assessment plats
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage, actual property lines, township and range, rights-of-way, monument markers, lot measurements, blocks, subdivision names, and color coding to indicate properties being assessed.

RETENTION

Retain 5 years, after district is completed, may be transferred to the state archives.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after district is completed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 21729
TITLE: Special event records
DATES:
ARRANGEMENT:

DESCRIPTION: These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the municipal right-of-way. They include application number; date to appear on city council agenda if necessary; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.

RETENTION

Retain 1 year, after event.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after event and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 38.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d) (2008)


AGENCY: Park City (Utah). Public Works

SERIES: 22737
TITLE: Vehicle maintenance records
DATES: 1985-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.

RETENTION

Retain 1 year.Records are in electronic format.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after disposition of vehicle and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 22759
TITLE: Traffic signal conflict monitor log
DATES: 2000-
ARRANGEMENT: Alphabetical

DESCRIPTION: This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location, type of conflict monitor and date serviced.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 22760
TITLE: Street cleaning records
DATES: 1983-
ARRANGEMENT: Chronological

DESCRIPTION: These files document all street cleaning projects. They include reports, logs or similar records documenting street cleaning operations.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 22761
TITLE: Street maintenance records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These files document the repairs and maintenance work on municipal streets, street lights, and sidewalks. They include reports, logs, or similar records, completed on a daily, weekly, and/or monthly basis.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 22762
TITLE: Street name and house number files
DATES: 1980-
ARRANGEMENT: Alphanumeric

DESCRIPTION: These files contain records relating to street dedications, street closings, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Works

SERIES: 22765
TITLE: Traffic drawings
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones, pedestrian crossings, intersections, signalized intersections, and street stripping. Drawings are used as a reference tool for the performance work.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after revised and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 24.

PRIMARY DESIGNATION

Public