Utah Department of Administrative Services

Division of Archives & Records Service

Bingham Canyon (Utah)

17411--Cancelled checks
17412--General ledgers
17413--Water users register
17415--Receipts
17416--Assorted subsidiary ledgers
17417--Warrant registers
4589--Justice of the Peace criminal dockets

AGENCY: Bingham Canyon (Utah)

SERIES: 17411
TITLE: Cancelled checks
DATES: 1970-1971
ARRANGEMENT: None.

DESCRIPTION: The actual warrant or check cut from a warrant request.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1970 through 1971. Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.


AGENCY: Bingham Canyon (Utah)

SERIES: 17412
TITLE: General ledgers
DATES: 1929-1931, 1938-1959
ARRANGEMENT: Alphabetical by Account Name

DESCRIPTION: These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1929 through 1959. Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.


AGENCY: Bingham Canyon (Utah)

SERIES: 17413
TITLE: Water users register
DATES: 1908-1955
ARRANGEMENT: Chronological by Year of Payments; thereunder, alphabetical by name on account

DESCRIPTION: These files consist of copies prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies (UCA 70A-2-725).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1908 through 1955. Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.


AGENCY: Bingham Canyon (Utah)

SERIES: 17415
TITLE: Receipts
DATES: 1904-1971
ARRANGEMENT: None.

DESCRIPTION: These are receipts issued for money received into municipal accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1904 through 1971. Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 16.


AGENCY: Bingham Canyon (Utah)

SERIES: 17416
TITLE: Assorted subsidiary ledgers
DATES: 1949-1970
ARRANGEMENT: None.

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1949 through 1970. Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.


AGENCY: Bingham Canyon (Utah)

SERIES: 17417
TITLE: Warrant registers
DATES: ca. 1916-1923, 1960-1971
ARRANGEMENT: Alphabetical by Account Name

DESCRIPTION: A numerical listing of check numbers of all checks issued by department. Shows vendor number, name, date of payment, invoice number and/or purchase number, account debit, description of expenditure, and amount.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: For records beginning in 1916 through 1971. Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 26.


AGENCY: Bingham Canyon (Utah)

SERIES: 4589
TITLE: Justice of the Peace criminal dockets
DATES: 1912-1925, 1927-1929, 1938-1951, 1955-1956
ARRANGEMENT: Chronological by date of commencement of proceedings

DESCRIPTION: This series documents the criminal proceedings before the Bingham Canyon Justice of the Peace. The series was maintained in order to document the history of the actions of the J.P. court. The series shows the names of the defendant, attorneys, justice of the peace, and complainant; charge against the defendant; dates of offense, issuance and return of arrest warrant, arraignment, and trial; fines and costs paid; and sentence. Additional information may be included, such as the names of jurors and witnesses.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on the research value of the records and the lack of intrinsic value to the original documents.

PRIMARY DESIGNATION

Public