Piute County (Utah). County Clerk
13085--Claims13088--Payroll records
13089--Warrant registers
26555--Marriage License Register
84046--Marriage licenses
84047--Marriage license applications
AGENCY: Piute County (Utah). County Clerk
SERIES: 13085
TITLE: Claims
DATES: 1924-
ARRANGEMENT: none
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Piute County (Utah). County Clerk
SERIES: 13088
TITLE: Payroll records
DATES: 1961-
ARRANGEMENT: alphanumerical
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/29/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years after being microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in Archives for 65 years and then destroy.
Microfilm duplicate: Retain in Archives for 65 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Piute County (Utah). County Clerk
SERIES: 13089
TITLE: Warrant registers
DATES: 1969-
ARRANGEMENT: none
DESCRIPTION: These registers are numerical listings of check numbers of all checks issued by county. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Piute County (Utah). County Clerk
SERIES: 26555
TITLE: Marriage License Register
DATES: 1936-
ARRANGEMENT: Chronological
DESCRIPTION: This is a register of all marriage licenses issued. The county clerk shall "keep a register of marriage as provided by law" (UCA 17-20-4(1)(1995)). The register usually contains the following information: certificate number; month, date, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 05/01/2007
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
AGENCY: Piute County (Utah). County Clerk
SERIES: 84046
TITLE: Marriage licenses
DATES: 1887-
ARRANGEMENT: Chronological
DESCRIPTION: This series contains copies of the marriage licnses granted in Beaver County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 04/04/2000
FORMAT MANAGEMENT
Microfilm master: Retain in State Records Center permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Piute County (Utah). County Clerk
SERIES: 84047
TITLE: Marriage license applications
DATES: 1921-
ARRANGEMENT: Chronological, thereunder numerical by application number
DESCRIPTION: The county clerk registere each couple through and application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces, and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of femal (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm master: Retain in State Records Center permanently.
APPRAISAL