Provo (Utah). Community Development Department
6199--Community development/building inspection plan6618--Building plans
13504--Street plans
15868--Annexation files
15877--Deeds files
15878--Easement file
14860--Zoning enforcement records
85230--Subdivision review case files
85152--Building permits
AGENCY: Provo (Utah). Community Development Department
SERIES: 6199
TITLE: Community development/building inspection plan
DATES: 1979-
ARRANGEMENT: Alphanumerical
DESCRIPTION: These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical, social, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.
RETENTION
Retain Archives custody
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 24, Item 3.
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). Community Development Department
SERIES: 6618
TITLE: Building plans
DATES: 1982-
ARRANGEMENT: Numerical by street address
DESCRIPTION: These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings.
RETENTION
Retain 5 years.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years or until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 5.
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). Community Development Department
SERIES: 13504
TITLE: Street plans
DATES: 1979-
ARRANGEMENT: Numerical by year and street
DESCRIPTION: These files contain records relating to street dedications, street closings, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.
RETENTION
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently and then microfilm.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 21.
PRIMARY DESIGNATION
Public
AGENCY: Provo (Utah). Community Development Department
SERIES: 15868
TITLE: Annexation files
DATES:
ARRANGEMENT:
DESCRIPTION: These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by city council (UCA 10-2-401 to 424).
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 1.
PRIMARY DESIGNATION
Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)
AGENCY: Provo (Utah). Community Development Department
SERIES: 15877
TITLE: Deeds files
DATES:
ARRANGEMENT:
DESCRIPTION: These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor.Usually filed alphabetically by name of property.
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 10.
PRIMARY DESIGNATION
Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)
AGENCY: Provo (Utah). Community Development Department
SERIES: 15878
TITLE: Easement file
DATES:
ARRANGEMENT:
DESCRIPTION: These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 11.
PRIMARY DESIGNATION
Public. UCA 63G-2-103(17) and (18)(a)(i) and (ii)
AGENCY: Provo (Utah). Community Development Department
SERIES: 14860
TITLE: Zoning enforcement records
DATES: 1959-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 4.00 cubic feet.
DESCRIPTION: Complaint forms used for keeping notices of violations of Zoning Code. Files are closed either through court action or voluntary compliance. Includes complaint date, complainant, zoning officer, business or individual, property address, county plat number, business license number, zone, description of violation, action taken, and follow up.
RETENTION
Retain for 4 years.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the recommendation of the agency.
PRIMARY DESIGNATION
Protected. UCA 63G-2-305(8)(a) and (b) Provo City Ordinance 1995 3.13.110(8)(a), (b) and (c)
SECONDARY DESIGNATION
Public. Citation, names and information that is not collected during the investigative process.
AGENCY: Provo (Utah). Community Development Department
SERIES: 85230
TITLE: Subdivision review case files
DATES: undated
ARRANGEMENT: Alphabetical by subdivision name
DESCRIPTION: These case files document the developmental history of subdivsion palns submitted to the Planning Commission for compliance review with zoning ordinances.
RETENTION
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently.
APPRAISAL
AGENCY: Provo (Utah). Community Development Department
SERIES: 85152
TITLE: Building permits
DATES: i 1952-
ARRANGEMENT: Numerical by permit number.
DESCRIPTION: These files contain the permits issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment and the erection of barricades). They contain inspection requests, inspection reports, certificates of occupancy and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.
RETENTION
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Microfilm master: For records beginning in 1952 through 1984. Retain in State Archives permanently.
Paper: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 2.
Permanent retention is based on Municipal General Schedule 16 item 2, which is based on the agency's indefinite administrative need for these records.
PRIMARY DESIGNATION
Public