Provo (Utah). Finance Department
7024--Beer license applications30343--Program audit reports
85044--Audit reports
AGENCY: Provo (Utah). Finance Department
SERIES: 7024
TITLE: Beer license applications
DATES: 1978-
ARRANGEMENT: Alphabetical by name of business
DESCRIPTION: These applications are filled out by businesses to obtain licenses for selling beer within the boundaries of Provo City. There are four classes of licenses: Class A--consumption off premises; Class B--consumption on premises; Class C--beer on draft or container on or off premises; and Class D--wholesale. Applicants are required to file a cash or corporate bond (UCA 32-4-4) and to undergo a criminal history check by the police department. Businesses are licensed annually for the fiscal year (July - June). The applications are used to verify accuracy of information provided and to authorize the licensure of businesses. The information on these applications include class of license, name and address of applicant, description of business or activity, list of management information (name, title, business and home addresses, and birth dates), bonding requirements, questions on qualifications for license; names, addresses, and phone numbers of three references; notarized signature; examination and approval information from city police; list of persons handling beer.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administratively, these files should only be maintained for four years. The statute of limitations provisions indicate that an action must be taken within four years.
AGENCY: Provo (Utah). Finance Department
SERIES: 30343
TITLE: Program audit reports
DATES: 1974-
ARRANGEMENT: Chronological by year of report.
DESCRIPTION: These records contain audit reports for individual programs run by Provo City. The report includes summary information about the program operations, productivity, performance, compliance, and include verification of the entities' financial activities for the year.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 05/06/2022
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal Historical
These records have historical value based on their evidence of significant policy formulation and business processes of the government.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2019)
AGENCY: Provo (Utah). Finance Department
SERIES: 85044
TITLE: Audit reports
DATES: i 1948-
ARRANGEMENT: Chronological
DESCRIPTION: Financial records for each city office are audited each year as required by law. The audit examines all revenues received by the city, and compares them to the city's expenditures, as an evaluation of the orperation of the agecny's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 06/24/2022
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives.
APPRAISAL
Administrative Fiscal Historical
Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2019).