Utah Department of Administrative Services

Division of Archives & Records Service

Provo (Utah). Finance Department

84083--General ledgers
7024--Beer license applications

AGENCY: Provo (Utah). Finance Department

SERIES: 84083
TITLE: General ledgers
DATES: 1906-
ARRANGEMENT: Chronological

DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

This retention is based on the municipal financial general records retention schedule (9/85).

PRIMARY DESIGNATION

Public


AGENCY: Provo (Utah). Finance Department

SERIES: 7024
TITLE: Beer license applications
DATES: 1978-
ARRANGEMENT: Alphabetical by name of business

DESCRIPTION: These applications are filled out by businesses to obtain licenses for selling beer within the boundaries of Provo City. There are four classes of licenses: Class A--consumption off premises; Class B--consumption on premises; Class C--beer on draft or container on or off premises; and Class D--wholesale. Applicants are required to file a cash or corporate bond (UCA 32-4-4) and to undergo a criminal history check by the police department. Businesses are licensed annually for the fiscal year (July - June). The applications are used to verify accuracy of information provided and to authorize the licensure of businesses. The information on these applications include class of license, name and address of applicant, description of business or activity, list of management information (name, title, business and home addresses, and birth dates), bonding requirements, questions on qualifications for license; names, addresses, and phone numbers of three references; notarized signature; examination and approval information from city police; list of persons handling beer.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administratively, these files should only be maintained for four years. The statute of limitations provisions indicate that an action must be taken within four years.