Public Service Commission
618--Minutes735--Uintah Power Company cost study records
738--Southern Utah Power Company cost study records
747--ICC Wycoff case file
640--Annual reports
642--Case files
667--Case abstracts
698--Investigation and suspension docket files
7275--Deposits with State Treasurer
7276--Preliminary payroll
7277--Printing work orders
7278--Warrant requests
7279--Interdepartmental transfers
7281--American Express monthly statement
7282--Budget background records
7284--Payroll posting to position control
7285--Payroll register
7286--Annual work program
13735--Contracts and agreements
13736--Tariffs
16946--Shorthand notes of public hearings
16952--Hearing transcripts
16953--Transportation docket
24984--Proprietary case file documents
24312--Dockets
29209--Historic tariff files
28993--Notices of Hearings and Reports and Orders
AGENCY: Public Service Commission
SERIES: 618
TITLE: Minutes
DATES: 1945-
ARRANGEMENT: Chronological.
DESCRIPTION: Documents the activities and orders of the Public Service Commission in regard to motor carriers, utilities (electric, natural gas, etc.), etc.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records have evidentiary value and serve as a history Public Service Commission actions. They contain minutes of open meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(32)(2008); UCA 52-4-7.5(2)(b)(i)(2008)
AGENCY: Public Service Commission
SERIES: 735
TITLE: Uintah Power Company cost study records
DATES: 1955-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: Business-related messages which provide unique information about agency functions, policies, procedures, or programs. These records document the deliberations and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 01/30/2017
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These records are historical due to their importance in providing evidence of significant policy formulation and business processes of the government.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 738
TITLE: Southern Utah Power Company cost study records
DATES: 1939-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: Business-related messages which provide unique information about agency functions, policies, procedures, or programs. These records document the deliberations and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 07/20/2018
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These records are historical due to their importance in providing evidence of significant policy formulation and business processes of the government.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 747
TITLE: ICC Wycoff case file
DATES: 1952-
ARRANGEMENT: Alphanumerical
DESCRIPTION:
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Public Service Commission
SERIES: 640
TITLE: Annual reports
DATES: 1917-
ARRANGEMENT: Chronological.
DESCRIPTION: This series contains reports of Public Service Commission activities for each year. Information includes agency activities, agency staff, history, utilities, electricity, natural gas, telecommunications, water, legislation, and fiscal and financial operations. Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/30/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently and then microfilm.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Annual reports document agency history and functions. These records have ongoing value to researchers.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 642
TITLE: Case files
DATES: 1917-
ARRANGEMENT: Numerical by case number.
DESCRIPTION: This series documents the formal proceedings of the Utah Public Service Commission as it carried out its legislative mandate to supervise and regulate all public utilities within the state. The case files represent pleadings before the commission in the form of complaints, applications, or petitions which required a formal hearing. Cases not requiring a formal hearing were referred to as informal cases and comprise a separate series. Complaints could be brought by the commission's own motion or by any person or organization claiming a utility to be in violation of any law, rule, or order. Applications may include requests for certificates of convenience and necessity, contract carrier permits, interstate licenses, rate increases, rate reductions, relief from discriminatory charges, establishment of railroad crossings, switch connections and spurs, school bus crossings, and various other actions. The commission's jurisdiction extended over every gas, electric, telephone, telegraph, water, heat, transportation, and warehouse corporation which served the public for compensation. Notable cases include the dismantling of the Emigration Canyon Railroad in 1917. These records are also commonly referred to as formal hearings, proceedings, or dockets.
RETENTION
Permanent. Retain for 12 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Administrative hearing records, GRS-1655
AUTHORIZED: 04/18/2005
FORMAT MANAGEMENT
Paper: Retain in Office until scanned and quality checked and then transfer to State Records Center. Retain in State Records Center for 12 years and then transfer to State Archives with authority to weed.
Microfilm master: For records beginning in 1917 through 1993. Retain in State Archives permanently.
Computer data files: Retain in Office until administrative need ends.
APPRAISAL
Administrative Historical
These records have historical value to documents the formal proceedings of the Utah Public Service Commission as it carried out its legislative mandate to supervise and regulate all public utilities within the state. Notable cases include the dismantling of the Emigration Canyon Railroad in 1917.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305
AGENCY: Public Service Commission
SERIES: 667
TITLE: Case abstracts
DATES: 1928-
ARRANGEMENT: Chronological, thereunder numerical by case number.
DESCRIPTION: These records are summary abstracts produced by the Public Service Commission. The documents detail and summarize the dispositions and orders issued by the Commission as a result of formal Commission hearings. Information contained in these documents is summary of papers filed, appearances, orders issued, and dispositions of hearings. These documents are arranged alphanumerically by individual case.
RETENTION
Permanent. Retain until final action
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/2003
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
This disposition is due to the value of this material to researchers.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 698
TITLE: Investigation and suspension docket files
DATES: 1918-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: Records relating to investigations of various utilities operating in Utah. Individual files may contain such documents as: complaints, findings, orders, printed reports of proceedings, exhibit documents, objections, notes, and correspondence between the commission and utilities.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records document investigations and penalties imposed on various utilities operating in Utah.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 7275
TITLE: Deposits with State Treasurer
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION: Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office. These records include documentation of payments from the utility companies to the agency.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 03/24/2003
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 7276
TITLE: Preliminary payroll
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION:
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private
AGENCY: Public Service Commission
SERIES: 7277
TITLE: Printing work orders
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION:
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
AGENCY: Public Service Commission
SERIES: 7278
TITLE: Warrant requests
DATES: 1983-
ARRANGEMENT: Chronological.
DESCRIPTION: These are requests from the agency to the Division of Finance to pay vendors for supplies and/or services.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper copy: Retain in Office for 7 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 7279
TITLE: Interdepartmental transfers
DATES: 1983-
ARRANGEMENT: Chronological.
DESCRIPTION: This is a request to transfer funds to another agency's account.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 7281
TITLE: American Express monthly statement
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION: These are summary reports generated by American Express showing expenditures made by state employees involving American Express. It consists of a monthly accounts control report, giving the cardholder, the account number, and the amount of charges.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Fiscal
Although this record has not yet been audited, the potential for an audit does exist. For this reason the record should be retained for three years.
AGENCY: Public Service Commission
SERIES: 7282
TITLE: Budget background records
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION: These are working papers, cost statements, drafts of appropriation language sheets, and other rough data used in the preparation of annual budget estimates.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
AGENCY: Public Service Commission
SERIES: 7284
TITLE: Payroll posting to position control
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION: These are reports from the Division of Finance indicating the status of agency payroll transactions.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private
AGENCY: Public Service Commission
SERIES: 7285
TITLE: Payroll register
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION:
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private
AGENCY: Public Service Commission
SERIES: 7286
TITLE: Annual work program
DATES: 1982-
ARRANGEMENT: Chronological
DESCRIPTION: This is a report based on real costs to the agency for employees, documenting the employee cost to date plus projected and budget totals.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 07/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
This record has administrative value only.
PRIMARY DESIGNATION
Private
AGENCY: Public Service Commission
SERIES: 13735
TITLE: Contracts and agreements
DATES: undated
ARRANGEMENT: none
DESCRIPTION:
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 12/14/2015
FORMAT MANAGEMENT
Microfilm master: Retain in Office for 7 years and then destroy.
APPRAISAL
AGENCY: Public Service Commission
SERIES: 13736
TITLE: Tariffs
DATES: 1982-
ARRANGEMENT: none
DESCRIPTION: These are documents that are related to tariffs imposed by the Commission.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.
Paper: For records beginning in 1896 through 1950. Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 16946
TITLE: Shorthand notes of public hearings
DATES: 1975-
ARRANGEMENT: Alphanumerical by utility name and hearing number.
DESCRIPTION: These are the complete records of all hearings before the Public Service Commission as recorded by the recorder under the requirements of UCA 54-7-11. This record includes the date and place of the hearing, the topic of the hearing, the individuals involved, the name of the reporter, and any order or decision of the Commission.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative Legal
According to UCA 54-7-15, a request for a rehearing of an order or decision of the Commission must be file within twenty days of the issuance of the order or decision. If the rehearing is denied, an appeal may be made to the Supreme Court within thirty days. According to the staff, when an appeal reaches the court, the transcript is forwarded to the court and remains there until the case is resolved. Therefore, a one year office retention is sufficient to allow for appeal purposes. Should a public utility fial to obey a commission order, a complaint must be filed within two years at the latest (UCA 54-7-20). Any legal purpose for the record should expire after three years. Discussion with the staff shows that the Commission has no use for the record after three years. As these notes are unintelligible to the general public, they have no long-term research value.
AGENCY: Public Service Commission
SERIES: 16952
TITLE: Hearing transcripts
DATES: 1928-
ARRANGEMENT: alphanumerical by utility name, hearing number.
DESCRIPTION: These are transcripts of hearings before the Public Service Commission. They are transcribed on request from shorthand notes of the commission's reporter. This record includes the date and place of the hearing, the topic of the hearing, the individuals involved, the name of the reporter, and any order or decision of the Commission.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 2 years or until microfilmed and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
A five year retention has been set for this record at the request of the commission. A sampling of the transcripts is suggested as there is research value in the records both as to the economic information on public utilities and as to the function of the commission. However, retention of all transcripts is not recommended for two reasons: 1) the transcripts are not complete--transcripts are not made for all hearings; 2) the volume of the record is too great to make preservation of all of them practical.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 16953
TITLE: Transportation docket
DATES: 1982-
ARRANGEMENT: alphabetical by carrier name.
DESCRIPTION: This is the record of applications by carriers such as trucks and buses to carry on interstate commerce and the decision by the commission whether to issue the necessary certificate. This authority is granted under UCA 54-6-17. This record includes application to operate, insurance certificate, balance sheet, copy of contracts, copy of permit, copy of articles of incorporation, notice of filing, affidavit of publication, notice of pre-hearing conference, verified certification of shipper or witness support to Public Service Commission, dismissal, summary order of withdrawal, and report and order granting certificate. Information includes the name and address of the company, the name and address of the attorneys, the date of hearings, the date of the orders, the reason why the certificate is requested, and financial information on the corporation.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 6 months and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.
APPRAISAL
Administrative
Although UCA title 54 addresses the requirements for intrastate carriers to receive certification from the Public Service Commission, it does not specify how long the record should be retained. Discussion with the staff indicates that there is no need to refer to the records more than ten years old. A six month retention in th office is recommended because one the final decision on the applications has been given, reference to the file is infrequent.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 24984
TITLE: Proprietary case file documents
DATES: 1987-
ARRANGEMENT: Chronological by year and therein by case number.
DESCRIPTION: These documents are parts of case files generated by the Public Service Commission during the formal hearing process. These documents are under protective order by the Commission, are not available for public inspection (U.C.A. 63-2-304), and are stored separately from the original case file. Information in these documents may include, but is not limited to, detailed information about pricing factors, location, confidential company financial information, trade secrets, contract agreements, contracts, complaints, testimony, exhibits, rate services, and cost figures. These documents are referenced on the hearing docket index.
RETENTION
Permanent. Retain for 15 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/2003
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
These documents have been appraised as historical, administrative, and legal because they are official documents generated by a regulatory board, and are subject to litigation, audit, and historical research. These documents are to be considered public upon transfer to State Archives.
PRIMARY DESIGNATION
Protected. U.C.A. 63G-2-305
AGENCY: Public Service Commission
SERIES: 24312
TITLE: Dockets
DATES: 2002-
ARRANGEMENT: Chronological by docket number.
DESCRIPTION: This series contains documents submitted to the Public Service Commission along with orders and notices sent out by the Public Service Commission. These documents have been organized into dockets pertaining to the year, the case opened, the company involved, and the numeric order of cases opened by the specific company. The cases contained in these dockets have been closed and have been saved in the Public Service Commission library. These dockets may also contain reporter's transcripts from hearings held before the Public Service Commissioner or the Public Service Commission's Administrative Law Judge. May also include correspondence, exhibits, notices, orders, transcripts and supporting documentation.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/2003
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.
Computer data files: For records beginning in 2017 and continuing to the present. Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
This appraisal is based on the value of these documents to researchers.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 29209
TITLE: Historic tariff files
DATES: 1969-1971
ARRANGEMENT:
DESCRIPTION: These are documents that are related to tariffs imposed by the Commission.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series was appraised on May 1, 2017 and deemed of permanent historical value as sample documentation of the impact of tariffs on the state.
PRIMARY DESIGNATION
Public
AGENCY: Public Service Commission
SERIES: 28993
TITLE: Notices of Hearings and Reports and Orders
DATES: 1917-
ARRANGEMENT: Chronological by notice or order date.
DESCRIPTION: This series contains mix of notices of Commission hearings and reports and orders. It also includes some other related documents.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of hearing held by the Public Service Commission as an integral part of carrying out its primary functions.
PRIMARY DESIGNATION
Public