Utah Department of Administrative Services

Division of Archives & Records Service

Rich County School District (Utah)

85261--Audit reports
13136--School board minutes
22257--Student records

AGENCY: Rich County School District (Utah)

SERIES: 85261
TITLE: Audit reports
DATES: 1926-
ARRANGEMENT: Chronological

DESCRIPTION: Financial records for each school are audited each year as required by law. The audit examines all revenues received by the school, and compares them to the schools expenditures, as an evaluation of the operation of the schools accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.

RETENTION

DISPOSITION

Transfer to the State Archives permanently.

FORMAT MANAGEMENT

Microfilm duplicate: For records beginning in 1926 through 1928. Retain in State Archives permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 5, Item 4.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public. UCA 51-2-3(3) (2008)


AGENCY: Rich County School District (Utah)

SERIES: 13136
TITLE: School board minutes
DATES: 1915-
ARRANGEMENT: Chronological

DESCRIPTION: These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting, board members absent and present, summary of proceedings and decisions made by the board.

RETENTION

Retain Until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah School Districts General Retention Schedule, Schedule 15, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Rich County School District (Utah)

SERIES: 22257
TITLE: Student records
DATES: 1948-
ARRANGEMENT: Alphabetical by surname.
ANNUAL ACCUMULATION: 0.80 cubic feet.

DESCRIPTION: These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores, the official transcript, copies of report cards, health records, and immunization cards.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah School Districts General Retention Schedule, Schedule 17, Item 3.

PRIMARY DESIGNATION

Exempt. 34 CFR 99