Utah Department of Administrative Services

Division of Archives & Records Service

Riverdale (Utah)

26077--Permits and certification Files
26078--Court summons
26079--Crime analysis files
26080--Criminal history dissemination log
26081--Criminal history records
26082--Daily activity report
26083--DUI reports
26084--Evidence disposition records
26085--Evidence log
26086--Felony investigation case files
26087--Expungements
26088--Field interrogation reports
26089--Fingerprint cards
26090--Firearm qualification records
26091--Firearms disposal records
26092--Firearms inventory cards
26093--Homicide and theft of public funds case files
26094--Impounded vehicle reports
26095--Initial contact reports
26096--Internal affairs summary report
26097--Internal affairs unsubstantiated case files
26098--Misdemeanor case files
26099--Mug shots
24854--Animal control daily field reports
24855--Dog license records
24856--Civil case files
24858--Claim petition files
24859--Formal legal opinions
24860--Informal legal opinions
24861--Misdemeanor case files
24862--Routine lawsuit case files
24863--Significant lawsuit case files
24864--Building permit files
24865--Building permit registers
24866--Demolition case files
24867--Enforcement case files
24603--Equal employment opportunity case files
24871--Minutes of the Board of Appeals
24872--Nonresidential building plans
24873--Public buildings building plans
24874--Residential building plans
24875--Annexation files
24877--Appointment files
24878--Campaign financial disclosure statement files
24880--City scrapbooks
24881--Council agenda
24882--Council business files
24883--Council minutes
24884--Deeds files
24885--Easement files
24886--Election ballots
24887--Election canvasses
24888--Election records
24889--Election returns
24890--Hearings files
24891--Lease files
24892--Oaths
24893--Ordinances
24894--Petitions
24895--Proof of publication records
24896--Resolutions
24897--Election declaration of candidacy
24898--Construction project files
24899--Maintenance complaints
24900--Parks files
24630--Employment applications (not hired)
24631--Employment applications (hired)
24632--Employee warning case files
24633--Employee training case files
24634--Employee history cards
24635--Emergency and other personal leave records
24636--Eligibility register
24637--Eligibility certificates
24638--Court ordered community service case files
24639--Course announcement records
24640--Adverse action case files
24641--Workers' compensation claim case files
24642--Wage survey records
24643--Time sheets
24644--Taxable wage earning reports
24645--Retirement records
24646--Retirement benefits assistance case files
24647--Payroll registers
24648--Payroll records
24649--Leave data records
24650--Leave applications
24651--Leave adjustment reports
24652--Insurance deduction records
24653--Individual authorized allotments case files
24654--Income tax exemption and withholding records
24655--Garnishment records
24656--Flextime attendance records
24657--Employee earnings history case files
24658--Deductions and other earnings register
24659--Budget authorization references files
24660--Administrative payroll reports
24661--Personal injury files
24662--Municipal Officers and Employee Ethics Act records
24663--Merit employee performance related records
24664--Labor-management relations files
24665--Job opening files
24666--Interview records
24667--Grievance and disciplinary files
24668--Exempt employee performance-related records
24669--Equal employment opportunity statistic files
24670--Equal employment opportunity reports
24671--Equal opportunity program files
24672--Equal employment opportunity discrimination complaint case files
24673--Temporary employees personnel files
24674--Summer youth program files
24675--Salary surveys
24676--Recruitment files
24677--Quarterly wage list reports
24678--Promotional tests
24679--Pre-employment tests
24680--Pre-employment health records
24681--Position survey files
24682--Position description files
24683--Personnel requisition and analysis files
24684--Personnel files
24686--Invoices
24687--Employment eligibility records (I-9)
24688--Surplus property case files
24689--Fixed asset lists
24690--Equipment inventory files
24691--Disposition records
24692--Annual fixed asset report
24693--Beer license application files
24694--Business license files
24695--Certificates of license
24696--License registers
24697--Annual budget
24698--Budget apportionment records
24699--Budget background records
24700--Budget estimates and justification files
24701--Budget information files
24702--Budget message
24703--Periodic budget reports
24704--Tentive budget files
24705--Budget working files
24706--Regular budget reports
24707--Bond anticipation notes
24708--Bond issue files
24709--Bond redemption registers
24710--Bond registration files
24711--Bonds, notes and coupons paid files
24712--Employee bonds
24713--Bond redemption and instruction certificates
24714--Fidelity bonds
24715--General obligation bonds
24716--Municipal revenue bonds
24717--Notary bonds
24718--Special improvement bonds
24719--Building and grounds maintenance log
24720--Daily vehicle report
24721--Daily work log
24722--Equipment maintenance and repair records
24723--Fuel records
24724--Gasoline sales tickets
24725--Service requests
24726--Vehicle assignment records
24727--Vehicle maintenance records
24728--Vehicle registration certificates
24729--Work order log
24730--Work orders
24731--ADA records
24732--As-built construction plans and specifications
24733--Insurance adjusters' estimates
24734--Mileage certificates
24735--Space utilization reports
24736--Accounts payable
24737--Accounts receivable
24738--Accounts receivable invoices
24739--Annual financial reports
24740--Audit reports
24741--Bank deposit books
24742--Bank statements
24743--Check copy files
24744--Check registers
24745--Daily cash reports
24746--Deposit slips
24747--General ledgers
24748--Interdepartmental billings
24749--Investment accounting daily sheets
24750--Investment registers
24751--Receipt books
24752--Refund request
24753--Sales and use return forms (TC-71)
24754--State treasure's accounting statements
24755--Subsidiary ledger and journals files
24756--Travel/passenger reimbursement files
24757--Travel-private vehicle usage files
24758--Warrant register
24759--Warrant requests
24760--Warrant request-cancelled
24761--Warrant/checks-redeemed
24762--Warrant/check-lost
24763--Checkbook stubs
25027--As-built project drawings
25028--Engineering project files
25029--Recreation program files
25030--Recreational activity release records
25031--Recreational equipment records
25032--Recreational facility files
25033--Recreational facility maps
25034--Registration records
25035--Reservation records
25036--Sports Teams Records
25037--Supervisor's daily/weekly reports
25038--Adopted master plans
25039--Aerial photographic maps
25040--Board of adjustment case files
25041--Board of adjustment minutes and indexes
25042--Conditional use permit records and indexes
25043--Community development block grant administrative records
25044--Community development block grant application records
24764--Freight records
24765--Investment accounting monthly reports
24766--State treasure's deposits
24767--Unclaimed checks/warrants
24768--Meeting agenda
24769--Annual reports
24770--Census information files
24771--City scrapbooks
24772--Housekeeping files
24773--General administrative records
24774--Executive correspondence
24775--Grant files original applications
24776--Administrative and fiscal operations grant files reports
24777--Feasibility studies
24778--Council minutes
24779--City histories
24780--Organizational files
24781--Policies and procedures manuals
25045--Nonconforming use certificate records
25046--Planned unit development case files
25054--Planning commission minutes
25055--Planning study reports
25056--Rezoning records and indexes
25057--Site review planning records
25058--Street/alley vacating records
25059--Subdivision review case files
25060--Zoning maps
25061--Zoning ordinances
25062--Accident reports
24782--Constitution and bylaws
24783--Project control files
24784--Routine control files
24785--System studies final reports
24786--Technical reference files
24787--Acknowledgment files
24788--Government Records Access & Management Act (GRAMA) access request
24789--Internal committee records
24790--Pending files
24791--Performance audits
24792--Notary bond files
24793--Records transfer sheets
24794--Telephone message register
24795--Telephone messages
24796--Transitory correspondence
24797--Unsuccessful grant application files
24798--Working papers
25063--Arrest reports
25064--Bicycle registrations
25065--Case reports
25066--Chemical analysis records
25067--Civil process records
24799--Meeting minute tape recordings
24800--System studies supporting files
24801--Community development block grant administrative records
24802--Community development block grant application records
24803--Publications
24804--Public release files
24805--Public relations files
24811--Contract purchasing records
24812--Leasing contract files
24813--Professional services agreement records
24814--Purchase orders
24815--Purchase requisition files
24816--Real estate acquisition files
24817--Requests for proposals
24818--Successful bid proposal files
24819--Tax exemption records
24820--Unsuccessful bids and proposals files
24821--Vendor list
24822--Vouchers
24823--Disaster planning files
24824--Insurance policy files
24825--Insurance reports
24826--Liability risk management case files
24827--Loss control inspection reports
24828--Minutes of the Board of Equalization and Review
24829--Medical and dental insurance claim files
24832--Notices of intention
24835--Protest files
24837--Special assessment books
24838--Special assessment ledgers
24839--Special assessment statements
24840--Special tax refund books
24841--Animal control activity reports
24842--Animal citations
24843--Bite reports
24844--Complaint records
24845--Animal control contract billings
24846--Controlled substances euthanasia license records
24847--Controlled substances euthanasia log

AGENCY: Riverdale (Utah)

SERIES: 26077
TITLE: Permits and certification Files
DATES: 1960-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports, correspondence, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 13, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26078
TITLE: Court summons
DATES: 1970-
ARRANGEMENT: Alphabetical by name thereunder numeric by case number.

DESCRIPTION: This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26079
TITLE: Crime analysis files
DATES: 1960-
ARRANGEMENT: Alphabetical by activity.

DESCRIPTION: These files were created to anticipate, prevent, or monitor possible criminal activity. They include crime patterns, analyses of particular crimes, crime reports, information on potential problems and forecasts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26080
TITLE: Criminal history dissemination log
DATES: 1970-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date, state identification or FBI number. They are created and maintained pursuant to Federal Regulations under 28 CFR, Part 20, Subpart C (1992) and state regulations under UCA 53-5-214 (1997).

RETENTION

Retain 1 year then destroy.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26081
TITLE: Criminal history records
DATES: 1970-
ARRANGEMENT: Alphabetical by surname.

DESCRIPTION: These are complete histories of arrested individuals which provide complete name, alias or nickname, residence, complete physical description, date of arrest, offense committed, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Investigation maintains the record copy of Criminal History Records until individual's death or seventy-five years, an individual agency maintains one at its own discretion.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided no further arrest or until administrative need ends.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 12.

PRIMARY DESIGNATION

Exempt. UCA 53-5-214


AGENCY: Riverdale (Utah)

SERIES: 26082
TITLE: Daily activity report
DATES: 1946-
ARRANGEMENT: Chronological by date.

DESCRIPTION: This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26083
TITLE: DUI reports
DATES: 1946-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety wtihin "five days after the date of arrest adn service of notice". (UCA 53-3-223(5)(1997)). The report is filed by case number and be arrestee's name, and sometimes is part of the case file.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided not part of a case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26084
TITLE: Evidence disposition records
DATES: 1946-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 56.

PRIMARY DESIGNATION

Protected. Records if disclosed would deprive a person to a fair trail or impartial hearing


AGENCY: Riverdale (Utah)

SERIES: 26085
TITLE: Evidence log
DATES: 1946-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years or until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 10.

PRIMARY DESIGNATION

Protected. Records if disclosed would jeopardize the security of governmental property programs or recordkeeping systems.


AGENCY: Riverdale (Utah)

SERIES: 26086
TITLE: Felony investigation case files
DATES: 1970-
ARRANGEMENT: Alphabetical by name, there under numerical by case number.

DESCRIPTION: These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officers' notes, latent fingerprints, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after case is closed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 57.

PRIMARY DESIGNATION

Protected. Records if disclosed would deprive a person to a fair trail or impartial hearing


AGENCY: Riverdale (Utah)

SERIES: 26087
TITLE: Expungements
DATES: 1960-
ARRANGEMENT: Alphabetical by name, thereunder numerical by case number.

DESCRIPTION: A person who has been convited of any crime except a capital felony, first degree felony or second degree felony ...within this state may petition the convicting court for an expungement and for sealing of his record in that court. "If petition is approved, the court "shall enter an order that all records in the petitioner's case in the custody of that court or in the custody of any other court, agency or official be sealed." The petitioner "shall distribute the orders of expungement and sealing to all affected agencies." The sealed file includes the expunged records and court order. The Utah Bureau of Criminal Identification shall "keep, index, and maintain all expunged and sealed records of arrests and convictions" (UCA 77-18-15(1)(1997).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 80 years or until confirmed death and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 21.

PRIMARY DESIGNATION

Protected. UCA 77-18-15(8)/63G-2-305(9) Records if disclosed would jeopardize the life of safety of an individual


AGENCY: Riverdale (Utah)

SERIES: 26088
TITLE: Field interrogation reports
DATES: 1970-
ARRANGEMENT: Alphabetical by name, thereunder numerical by case number.

DESCRIPTION: This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 22.

PRIMARY DESIGNATION

Protected. Records if disclosed would deprive a person of a fair trail or impartial hearing


AGENCY: Riverdale (Utah)

SERIES: 26089
TITLE: Fingerprint cards
DATES: 1960-
ARRANGEMENT: Alphabetical by name, thereunder numerical by case number.

DESCRIPTION: These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 50 years or until subjects's confirmed death, the card is suspended and then destroy and or administrative need has been met.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 23.

PRIMARY DESIGNATION

Protected. Records if disclosed would jeopardize the life or safety of an individual


AGENCY: Riverdale (Utah)

SERIES: 26090
TITLE: Firearm qualification records
DATES: 1960-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used, date, identification number, police officer's name, pass/fail score, and time span for score.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after separation or termination of employee and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 25.

PRIMARY DESIGNATION

Private. To support personnel evaluation or promotion actions


AGENCY: Riverdale (Utah)

SERIES: 26091
TITLE: Firearms disposal records
DATES: 1960-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These files contain records of firearms that have been disposed of eitehr through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 26.

PRIMARY DESIGNATION

Protected. Records if disclosed would jeopardize the security of governmental property programs or record keeping systems


AGENCY: Riverdale (Utah)

SERIES: 26092
TITLE: Firearms inventory cards
DATES: 1960-
ARRANGEMENT: Numerical by code.

DESCRIPTION: These card files list all firearms in police department's inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after disposal of firearms and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 27.

PRIMARY DESIGNATION

Protected. Records if disclosed would jeopardize the security of governmental property or record keeping systems


AGENCY: Riverdale (Utah)

SERIES: 26093
TITLE: Homicide and theft of public funds case files
DATES: 1970-
ARRANGEMENT: Alphabetical by name, there under numerical by case number.

DESCRIPTION: These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases wtihout a statute of limitations) handled by the agency. These files may include the investigative reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 55 years and then transfer to State Records Center. Retain in State Records Center for 20 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 58.

PRIMARY DESIGNATION

Protected. Records if disclosed would jeopardize the security of governmental property programs or records keeping systems


AGENCY: Riverdale (Utah)

SERIES: 26094
TITLE: Impounded vehicle reports
DATES: 1970-
ARRANGEMENT: Numerical by case number.

DESCRIPTION: These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date, the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding, date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for 5 years. A copy of the report is usually part of a case file.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided not part of case file.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26095
TITLE: Initial contact reports
DATES: 1970-
ARRANGEMENT: Numerical by case number.

DESCRIPTION: These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain "the dates, time, location, and nature of the complaint, the incident, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name, address, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident". (UCA 63-2-103(12)(a). These reports do not include follow-up or investigative reports prepared after this initial report.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided not part of case file.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 63.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(g)


AGENCY: Riverdale (Utah)

SERIES: 26096
TITLE: Internal affairs summary report
DATES: 1960-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: This is a statistical report on all internal investigations of the police officers' and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific offenses.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to Agency Record Center. Retain in Agency Record Center for 50 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 59.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 26097
TITLE: Internal affairs unsubstantiated case files
DATES: 1960-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantial cases are handled like any ohter criminal investigation and files become part of investigative case files (misdemeanor, felony, homicide).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 31.

PRIMARY DESIGNATION

Protected. Records if disclosed would jeopardize the life or safety of an individual


AGENCY: Riverdale (Utah)

SERIES: 26098
TITLE: Misdemeanor case files
DATES: 1970-
ARRANGEMENT: Numerical by case number.

DESCRIPTION: These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 6.

PRIMARY DESIGNATION

Protected. Records if disclosed would jeopardize the security of governmental property programs or record keeping systems


AGENCY: Riverdale (Utah)

SERIES: 26099
TITLE: Mug shots
DATES: 1970-
ARRANGEMENT: Alphabetical by name, there under numerical by case number.

DESCRIPTION: These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 55 years and then transfer to State Records Center. Retain in State Records Center for 20 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 36.

Disposition based on the historical value of these records for both genealogical and potential criminology research.


AGENCY: Riverdale (Utah)

SERIES: 24854
TITLE: Animal control daily field reports
DATES: 1960-
ARRANGEMENT: Chronological by years, thereunder alphabetical by subject

DESCRIPTION: These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name, time on and time off duty, patrol time and area, day of week, vehicle number used, beginning and ending mileage, type of activity performed such as picking up stray animals, quarantines, dead animals, complainants visited, and location and time.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24855
TITLE: Dog license records
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These records document the payment of license fees. They may include owner's name, breed of dog, sex, color, expiration date of license, expiration date of rabies vaccine, dog's name, indication if dog was neutered or spayed, license fee, and date paid.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24856
TITLE: Civil case files
DATES: 1980-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after case is closed and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 5.

PRIMARY DESIGNATION

Protected


AGENCY: Riverdale (Utah)

SERIES: 24858
TITLE: Claim petition files
DATES: 1980-
ARRANGEMENT: Chronological by year, thereunder alphabetical by name

DESCRIPTION: These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy provided no litigation pending.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected


AGENCY: Riverdale (Utah)

SERIES: 24859
TITLE: Formal legal opinions
DATES: 1970-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24860
TITLE: Informal legal opinions
DATES: 1990-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24861
TITLE: Misdemeanor case files
DATES: 1995-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraingment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed. However, our court disposes of all paperwork immediately following sentencing.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 2.

PRIMARY DESIGNATION

Protected


AGENCY: Riverdale (Utah)

SERIES: 24862
TITLE: Routine lawsuit case files
DATES: 1995-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These are case files for routine lawsuits filed by the City and those filed against the City. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorney's notes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected


AGENCY: Riverdale (Utah)

SERIES: 24863
TITLE: Significant lawsuit case files
DATES: 1980-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These are case files for significant lawsuits filed by the City and those filed against the City. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorney's notes.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected


AGENCY: Riverdale (Utah)

SERIES: 24864
TITLE: Building permit files
DATES: 1950-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 2.

Permanent retention is based on Municipal General Schedule 16 item 2, which is based on the agency's indefinite administrative need for these records.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24865
TITLE: Building permit registers
DATES: 1950-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These registers are usually computer printouts, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner, name of contractor, address, date, and general use of building. Prior to 1950, the permit register may be the only record of the issuance of building permit.

RETENTION

Retain 6 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy provided if only copy then keep permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24866
TITLE: Demolition case files
DATES: 1950-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24867
TITLE: Enforcement case files
DATES: 1950-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24603
TITLE: Equal employment opportunity case files
DATES: 1946-
ARRANGEMENT: Chronological, thereunder alphabetical by category

DESCRIPTION: These are compliance files containing background papers and correspondence relating to contractor employment practices.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24871
TITLE: Minutes of the Board of Appeals
DATES: 1950-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject.

DESCRIPTION: These are the minutes of the proceedings of regular and special meetings of the Board of Appeals. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24872
TITLE: Nonresidential building plans
DATES: 1995-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy provided must contact the Archives before destruction of any building.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Exempt. UCA 63G-2-103(18)(b)(iii)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24873
TITLE: Public buildings building plans
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder alphabetical by subject

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, contractor, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24874
TITLE: Residential building plans
DATES: 2001-
ARRANGEMENT: Chronological by year, thereunder alphabetical by year

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after completion of construction and final inspection and then destroy.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 6.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(36)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24875
TITLE: Annexation files
DATES: 1946-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by the City Council.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24877
TITLE: Appointment files
DATES: 1946-
ARRANGEMENT: Chronological by year, thereunder alphabetical by name

DESCRIPTION: These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor, usually by resolution, or policy and procedure. These files may include letters of recommendation, letters of appointment, resumes, and related correspondence.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24878
TITLE: Campaign financial disclosure statement files
DATES: 1990-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208. Each candidate for municipal office is required to report their itemized and total compaign contribution and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50, the donor's name, and amount; and for each expenditure, the name of the recipient, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10,000 or more, establishing campaign finance disclosure requirements for candidates for municipal offices.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24880
TITLE: City scrapbooks
DATES: 1946-
ARRANGEMENT: Chronological by date

DESCRIPTION: These books contain a chronological record of the city. They include photographs, newspaper clippings and other items pertaining to the activities, actions, and reactions of citizens.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24881
TITLE: Council agenda
DATES: 2000-
ARRANGEMENT: Chronological by date

DESCRIPTION: These files contain the public notification of date, time, place and items to be presented to City Council for consideration at regularly scheduled, special and emergency City Council meetings.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until administrative need ends and then destroy provided not part of official minutes.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24882
TITLE: Council business files
DATES: 1990-
ARRANGEMENT: Chronological by date

DESCRIPTION: These files contain copies of documents that Council received as exhibits for regular or special city council meetings. They includes copies of agenda, copies of ordinances and resolutions, special reports, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Packet Files.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years or until administrative need ends, whichever occurs later and then destroy.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 8.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24883
TITLE: Council minutes
DATES: 1946-
ARRANGEMENT: Chronological by date

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the Council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by indiviudal member, of votes taken; the names of citizens who appeared and the substance in brief of all their testimony; any other information that any member requests be entered into the minutes" in accordance with UCA 52-4-7.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

PRIMARY DESIGNATION

Public. UCA 52-4-7(3) (2008)

SECONDARY DESIGNATION

Protected. UCA 93-2-304(32)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24884
TITLE: Deeds files
DATES: 1946-
ARRANGEMENT: Chronological by date, thereunder alphabetical

DESCRIPTION: These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24885
TITLE: Easement files
DATES: 1946-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They includes the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24886
TITLE: Election ballots
DATES: 2002-
ARRANGEMENT: Chronological

DESCRIPTION: These are packets of official ballots of municipal elections cast by voters. "Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest". If the election is not contested, "after that time, destroy them without opening or examining them".

RETENTION

Retain 22 months

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 22 months after election or until time has expired and then destroy provided during which the ballots could be used in an election contest.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 12.

PRIMARY DESIGNATION

Exempt. UCA 20A-4-106 and 20A-4-401(2008)


AGENCY: Riverdale (Utah)

SERIES: 24887
TITLE: Election canvasses
DATES: 1946-
ARRANGEMENT: Chronological

DESCRIPTION: They are the official canvass of primary, municipal, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date, office, names of candidates, number of votes, and totals.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24888
TITLE: Election records
DATES: 2001-
ARRANGEMENT: Chronological

DESCRIPTION: These include all other records and forms (excluding ballots, canvasses, and returns) required in municipal elections.

RETENTION

Retain 22 months

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 22 months after the election and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24889
TITLE: Election returns
DATES: 2001-
ARRANGEMENT: Chronological

DESCRIPTION: These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.

RETENTION

Retain 22 months. (UCA 20A-4-2002(20(C)(1997))

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 22 months after the election and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24890
TITLE: Hearings files
DATES: 1946-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses, liquor, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes, related correspondence, copies of applications, reports and agenda.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24891
TITLE: Lease files
DATES: 1998-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain copies of leases, subleases, assignments of leases, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities, taxes, insurance, maintenance and repair, and alterations to property during the term of the lease), as well as any options to renew.

RETENTION

Retain 4 years. UCA 70A-2a-506(1997)

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after contract expires and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 17.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24892
TITLE: Oaths
DATES: 1946-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain copies of signs oaths required of all officials of municipal offices, whether elected or appointed, before entering the duties of their respective offices.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 18.

This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24893
TITLE: Ordinances
DATES: 1946-
ARRANGEMENT: Numerical by year

DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition. An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of the ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24894
TITLE: Petitions
DATES: 1997-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after issue resolved or final decision is made and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24895
TITLE: Proof of publication records
DATES: 1996-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings.

RETENTION

Retain 6 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24896
TITLE: Resolutions
DATES: 1946-
ARRANGEMENT: Numerical

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the City Council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 22.

Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24897
TITLE: Election declaration of candidacy
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are formal declarations declaring candidacy for various positions of election as required by law to be completed by municipal candidates for municipal office.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32)(2008); UCA 52-4-7.5(2)(b)(i)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24898
TITLE: Construction project files
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These project files document the actual construction for park development, park renovation, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects of all specifications, as-built construction drawings, and related correspondence. They may also include property acquisition records, including original deeds.

RETENTION

Retain permanently. May be transferred to State Archives after park closure with authority to weed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24899
TITLE: Maintenance complaints
DATES: 2000-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain a record of complaints or requests received from the general public concerning municipal parks or recreational facilities. They are used to verify that action was taken to resolve issues. They include date, name, telephone, and address of requesting person, type of request; and comments of foreman handling request.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after resolution of complaint and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24900
TITLE: Parks files
DATES: 1946-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual parks, and photographs.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24630
TITLE: Employment applications (not hired)
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are application forms completed by persons seeking municipal employment who were not hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after application deadline and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 20.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24631
TITLE: Employment applications (hired)
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references. This should be filed in the Personnel file.

RETENTION

Retain retain in personnel file

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until transferred to personnel file.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 1.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24632
TITLE: Employee warning case files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year

DESCRIPTION: These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected, along with all related documents.

RETENTION

Retain 2 years after employee completes an acceptable performance review from the date of the written notice of proposed remova

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after employee completes an acceptable performance and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 19.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24633
TITLE: Employee training case files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files document course availability and municipal employee participation in training programs sponsored by the municipality, other government agencies, and non-governmental institutions. They include correspondence, reports, participant lists, and other items. The actual training certificates and transcripts are filed in individual personnel files.

RETENTION

Retain 6 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24634
TITLE: Employee history cards
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after separation or until 2 years after retirement and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 6.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301(1) (b) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24635
TITLE: Emergency and other personal leave records
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These records show the name of employee, dates of absence, explanation of emergency, signature of employee taking emergency leave, and signature of supervisor.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 5.

PRIMARY DESIGNATION

Private. UCA 63G-2-302-(1) (b) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24636
TITLE: Eligibility register
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological

DESCRIPTION: This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after expiration of eligibility and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 4.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24637
TITLE: Eligibility certificates
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are certificates of eligibility with related requests, forms, correspondence, and statement of reasons for passing over a "preference eligible" and selecting a "non-preference eligible."

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 2.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2) (a) (2008)

SECONDARY DESIGNATION

Public. UVA 63G-2-301 (1) (b) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24638
TITLE: Court ordered community service case files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files document participation in court ordered community service projects. A district, circuit, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name, number of hours of community service ordered to perform, by what date, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after completion of community service and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 17.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Exempt. Rule 4-202.03(10) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24639
TITLE: Course announcement records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets, notices, catalogs, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded or obsolete and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 33.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24640
TITLE: Adverse action case files
DATES: 1964-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal, suspension, leave without pay, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; and a record of appeals, excluding letters of reprimand which are normally filed in the official personnel files.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 16.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24641
TITLE: Workers' compensation claim case files
DATES: 1964-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are files containing claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34, Chapter 9). A report is filed with the Utah Industrial Commission.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after final settlement and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 16.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24642
TITLE: Wage survey records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until completion of second succeeding wage survey and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 15.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24643
TITLE: Time sheets
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 14.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (1) (f) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24644
TITLE: Taxable wage earning reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2, reports on withheld federal taxes such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 22.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24645
TITLE: Retirement records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are reports and register control documents relating to an employee's retirement.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 13.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24646
TITLE: Retirement benefits assistance case files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain correspondence, memoranda, annuity estimates, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 19.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1)(b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24647
TITLE: Payroll registers
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy provided employee earning file is transferred to personnel file.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 12.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1) 91977)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24648
TITLE: Payroll records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files contain memoranda, copies of payrolls, checklists, and related certification sheets. They also include security copies of documents prepared or used for disbursement, along with supporting documentation. Please refer to Schedule 8, Item #4 "Employee Earnings History Files," if an earning history file/card is not maintained.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 11.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24649
TITLE: Leave data records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain compilations of leave earned and taken. Includes the annual leave compilation card.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 10.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24650
TITLE: Leave applications
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are applications for leave, and supporting papers relating to request for, and the approval of, taking leave time (vacation, sick, etc.).

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 9.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24651
TITLE: Leave adjustment reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are reports of all leave adjustments made during a pay period. These reports include category of adjustments, the amount, social security number, and employee's name.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 18.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24652
TITLE: Insurance deduction records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after separation of employee and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 8.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24653
TITLE: Individual authorized allotments case files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are records of employee authorizations for payroll deductions for allotments (i.e., U.S. Savings Bonds).

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded or until 3 years after separation of employee and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 7.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24654
TITLE: Income tax exemption and withholding records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after form is superseded or termination of employee and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 6.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24655
TITLE: Garnishment records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of garnishment and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 5.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301(1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24656
TITLE: Flextime attendance records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are supplemental time and attendance records (e.g., sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 17.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (1) (f) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24657
TITLE: Employee earnings history case files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year-to-date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until separation of employee and then placed in personnel file.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 4.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1) (1977)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24658
TITLE: Deductions and other earnings register
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These registers record, by department code, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 3.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24659
TITLE: Budget authorization references files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 2.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24660
TITLE: Administrative payroll reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 1.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1) (1977)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24661
TITLE: Personal injury files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 11.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24662
TITLE: Municipal Officers and Employee Ethics Act records
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 through 10-3-1312 (1997) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer, director, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after termination of municipal employement/appointment and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 36.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24663
TITLE: Merit employee performance related records
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These are performance-related records pertaining to summary performance appraisal, including appraisals and job element standards upon which they are based; and any supporting documentation.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after date of appraisal and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 27.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24664
TITLE: Labor-management relations files
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files document the relationship between municipal management and employee unions or associations. They include correspondence, memoranda, and reports.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24665
TITLE: Job opening files
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files contain a listing of all current municipal job openings with job descriptions.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24666
TITLE: Interview records
DATES: 1960-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence, reports, lists of questions, notes, and test scores.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after hiring decision is made and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 25.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24667
TITLE: Grievance and disciplinary files
DATES: 1960-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files document the review of grievances and appeals raised by municipal employees, except EEO complaints. These case files include witnesses' statements, reports of interviews; and hearings, examiner's findings, recommendations and exhibits; and records relating to a reconsideration request.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 9.

PRIMARY DESIGNATION

Private. unsubstantiated

SECONDARY DESIGNATION

Public. substantiated (UCA 63G-2-301 (2) (o) (1977))


AGENCY: Riverdale (Utah)

SERIES: 24668
TITLE: Exempt employee performance-related records
DATES: 1960-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files document the performance of exempt employees. They may include performance records supserseded through an administrative, judicial, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after date of appraisal and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 7.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24669
TITLE: Equal employment opportunity statistic files
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files contain employment statistics and statistical reports relating to race and gender.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 23.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24670
TITLE: Equal employment opportunity reports
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired, rehired, and terminated.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 35.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24671
TITLE: Equal opportunity program files
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence, program plans, reports, and may include anti-discrimination committee meeting records and reports.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 22.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24672
TITLE: Equal employment opportunity discrimination complaint case files
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files document official discrimination complaints received and resolved by the municipality. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after resolution of case and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 8.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1)(b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24673
TITLE: Temporary employees personnel files
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after separation and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 32.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24674
TITLE: Summer youth program files
DATES: 1990-
ARRANGEMENT: Alphabetical,thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards, copies of labor training/modification form, employment applications, and related correspondence.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after termination of employement and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 31.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24675
TITLE: Salary surveys
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are salary survey reports on various municipal positions. They are used to compare salary ranges, benefits, education, and required experience. They include positions, grades, salaries, benefits, education, and experience.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 40.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)


AGENCY: Riverdale (Utah)

SERIES: 24676
TITLE: Recruitment files
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after hiring decision is made and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24677
TITLE: Quarterly wage list reports
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer, registration number, quarter ending date, employee social security number, name of employee, hire date of new employees, and total wages for quarter, the reimbursable employment, payrolls, and new hires report form (name and address of organization, non-insured workers, individual amount for the first, second, third and fourth quarters, insured workers' names; telephone number, and department of person completing form)).

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 29.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24678
TITLE: Promotional tests
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests, answer keys, individual test scores, and the results from oral interviews.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 39.

PRIMARY DESIGNATION

Protected

SECONDARY DESIGNATION

Private. Name and score


AGENCY: Riverdale (Utah)

SERIES: 24679
TITLE: Pre-employment tests
DATES: 1980-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These examinations are required of applicants for specific municipal positions. They include date, position tested for, employee name, social security number, the actual test questions and applicant's answers, and scores.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 38.

PRIMARY DESIGNATION

Protected

SECONDARY DESIGNATION

Private. Name and score


AGENCY: Riverdale (Utah)

SERIES: 24680
TITLE: Pre-employment health records
DATES: 1980-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers, to establish the health status of potential workers, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays, hypertension screenings, blood series, and medical histories.

RETENTION

Retain 30 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 30 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 37.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24681
TITLE: Position survey files
DATES: 1980-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are survey reports on various positions prepared by classification specialists determining accuracy of position description, grade, and salary. They may also include periodic reports.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years or until position is surveyed, whichever occurs first and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24682
TITLE: Position description files
DATES: 1980-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files describe established positions including information on title, grade, duties, and agency responsibilities.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after position is abolished or description is superseded and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24683
TITLE: Personnel requisition and analysis files
DATES: 1980-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title, whether exempt or nonexempt, grade, step, classification, part or full-time, replacement or new position, reasons for replacement, requesting department, whether municipal employees will be considered for position, educational requirements, specialized training and experience required, and a section to be completed if requesting new positions (special functions, how those functions are currently being performed, why position is required, and signature of department head or elected official).

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 28.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24684
TITLE: Personnel files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.

RETENTION

Retain 30 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 12.

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1) (b) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24686
TITLE: Invoices
DATES: 1970-
ARRANGEMENT: Alphabetic

DESCRIPTION: These records document the procurement of goods and services for the municipality. They usually include the date, number of items received, description of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24687
TITLE: Employment eligibility records (I-9)
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological

DESCRIPTION: This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, when recruiting for a fee, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after date of hire or 1 year after date of termination and then destroy provided whichever is longer.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 34.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24688
TITLE: Surplus property case files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the sale of surplus municipal property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.

RETENTION

Retain 6 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after after final payment and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24689
TITLE: Fixed asset lists
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24690
TITLE: Equipment inventory files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being reconciled with subsequent inventories and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24691
TITLE: Disposition records
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction, competitive bidding, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, and approval signature.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after disposition of property and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24692
TITLE: Annual fixed asset report
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These work sheets list totals of all fixed assets, purchases, and dispositions. They are used to create annual reports.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24693
TITLE: Beer license application files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond "conditioned upon the licensee's faithful compliance" (UCA 32A-10-205(2) (1997)).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after completion of application and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24694
TITLE: Business license files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after final renewal of license and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 2.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (1) (f) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24695
TITLE: Certificates of license
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after issuance of certificate and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24696
TITLE: License registers
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name, address, date, and type of license. Prior to 1960, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 24697
TITLE: Annual budget
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: The budget is a "plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them" (UCA 10-6-106(10) (1997)). "Before June 22 of each fiscal year, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption" (UCA 10-6-118 (1997)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24698
TITLE: Budget apportionment records
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after close of fiscal the year and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24699
TITLE: Budget background records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records are used to assist in the preparation of department budget requests presented to the city council.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 3.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. 63G-2-302(1) (f) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24700
TITLE: Budget estimates and justification files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. 63G-2-302(1) (f) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24701
TITLE: Budget information files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the adoption of the city's annual budget. Includes recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after budget has been adopted and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24702
TITLE: Budget message
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget, contains an outline of the proposed financial policies of the municipality for the budget year, and describes the important features of the budgetary plan (UCA 10-6-111 (1997)).

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after the close of the calendar year covered by budget and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24703
TITLE: Periodic budget reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24704
TITLE: Tentive budget files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain tentative budget requests. "On or before the first regularly scheduled meeting of the governing body in May of each year, the budget officer shall prepare for the ensuing year, on forms provided by the state auditor, and file with the governing body, a tentative budget for each fund for which a budget is required" (UCA 10-6-111(1) (1997)).

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24705
TITLE: Budget working files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after the close of the calendar year covered by budget and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 9.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (1) (f) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24706
TITLE: Regular budget reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24707
TITLE: Bond anticipation notes
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality, "the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality" (UCA 11-14-19.5 (1997)) in "the manner and subject to conditions of the Utah Municipal Bond Act" (UCA 11-14 (1997)).

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being redeemed and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24708
TITLE: Bond issue files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24709
TITLE: Bond redemption registers
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These are registers used to record the redemption of coupons for municipal bonds.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after redemption of coupon and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24710
TITLE: Bond registration files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the issuing agent's copies of bond registration stubs.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24711
TITLE: Bonds, notes and coupons paid files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the actual bonds and coupons redeemed throughout the lifetime of the bond.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being redeemed and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24712
TITLE: Employee bonds
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are bonds with good and sufficient sureties, payable to the municipality for the "elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office" to guarantee "faithful performance of the duties of the respective officers." Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1997)).

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration of bond and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24713
TITLE: Bond redemption and instruction certificates
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.

RETENTION

Retain 3 years

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration of bonds and then file in bond issue files.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24714
TITLE: Fidelity bonds
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and "may be set by resolution or ordinance in any amount, not less than that established by the state money management council" (UCA 10-3-821 (1997)).

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24715
TITLE: General obligation bonds
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These bonds constitute general obligations of the municipality, for the prompt and punctual payment of principal or interest on which the full faith and credit of the municipality are pledged. These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-19 (1997)).

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being paid or cancelled and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24716
TITLE: Municipal revenue bonds
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-17 (1997)).

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being paid or cancelled and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24717
TITLE: Notary bonds
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are $5,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (1997)).

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration of bond and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 11.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (application form)


AGENCY: Riverdale (Utah)

SERIES: 24718
TITLE: Special improvement bonds
DATES: 19446-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The governing body of the municipality levying the assessment, by ordinance or resolution, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment (UCA 17A-3-328 (1997)).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until paid or cancelled (UCA 11-14-14(2c)(1977) and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24719
TITLE: Building and grounds maintenance log
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after completion of repairs and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24720
TITLE: Daily vehicle report
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date, list of repairs needed and action taken, miles traveled, problems, and driver's name.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24721
TITLE: Daily work log
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or crew chief's signature.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24722
TITLE: Equipment maintenance and repair records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are records of service repair and maintenance of municipal equipment, including office machines and furniture.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24723
TITLE: Fuel records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24724
TITLE: Gasoline sales tickets
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are copies of credit card sales slips. They are used to verify the purchase of gasoline.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24725
TITLE: Service requests
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any municipal department.

RETENTION

Retain 6 months

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months after maintenance is completed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24726
TITLE: Vehicle assignment records
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are assignment logs, reports, authorizations, and similar records relating to the assignment and use of vehicles by municipal employees or officials.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24727
TITLE: Vehicle maintenance records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after disposition of vehicle and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24728
TITLE: Vehicle registration certificates
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These motor vehicle registration forms document municipal ownership of vehicle.

RETENTION

Retain permanently with vehicle

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until vehicle is transferred or sold and then transfer with vehicle.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24729
TITLE: Work order log
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number, work order request, dates received and completed, record of trouble calls and work completed.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24730
TITLE: Work orders
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are authorization forms for repair or maintenance work on department vehicles, equipment, or municipally-owned facilities or structures.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24731
TITLE: ADA records
DATES: 1994-
ARRANGEMENT: Alphabetical thereunder Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.

RETENTION

Retain 15 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24732
TITLE: As-built construction plans and specifications
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are the final plans and specifications for approved and constructed municipal buildings.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24733
TITLE: Insurance adjusters' estimates
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are insurance adjusters' reports on repair estimates for municipal vehicles.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24734
TITLE: Mileage certificates
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24735
TITLE: Space utilization reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms, square footage per room, and room capacity.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded or obsolete and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24736
TITLE: Accounts payable
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24737
TITLE: Accounts receivable
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24738
TITLE: Accounts receivable invoices
DATES: 1976-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24739
TITLE: Annual financial reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality. "Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). "Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder" (UCA 10-6-150 (1997)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24740
TITLE: Audit reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24741
TITLE: Bank deposit books
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These books record municipal savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24742
TITLE: Bank statements
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24743
TITLE: Check copy files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24744
TITLE: Check registers
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24745
TITLE: Daily cash reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These reports provide a daily record of cash balances, receipts, and disbursements.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24746
TITLE: Deposit slips
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24747
TITLE: General ledgers
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24748
TITLE: Interdepartmental billings
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24749
TITLE: Investment accounting daily sheets
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24750
TITLE: Investment registers
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the municipality.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24751
TITLE: Receipt books
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are receipts issued for money received into municipal accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24752
TITLE: Refund request
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is a form signed by the customer which requests a refund of monies paid to the agency.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24753
TITLE: Sales and use return forms (TC-71)
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g., municipal recreational facilities).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24754
TITLE: State treasure's accounting statements
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (1997)). These statements are required by law (UCA 51-7-9 (1997)). They include a deposit form, an account statement and an investment credit notice.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24755
TITLE: Subsidiary ledger and journals files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24756
TITLE: Travel/passenger reimbursement files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders, per diem vouchers, transportation request, hotel reservations, and all supporting papers documenting official travel by officers, employees, dependents, or others authorized by law to travel.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 23.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. 63G-2-302(1) (f) (1977


AGENCY: Riverdale (Utah)

SERIES: 24757
TITLE: Travel-private vehicle usage files
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 25.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. 63G-2-302(1)(f)(1977)


AGENCY: Riverdale (Utah)

SERIES: 24758
TITLE: Warrant register
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.

RETENTION

Retain 7 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24759
TITLE: Warrant requests
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are requests from municipal agencies to the municipal treasurer or finance director to pay vendors.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 27.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. 63G-2-302(1)(f) (1977


AGENCY: Riverdale (Utah)

SERIES: 24760
TITLE: Warrant request-cancelled
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is the manual documentation method of imputting data about cancelled warrants which then becomes part of the general ledger.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 28.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(f)(1977)


AGENCY: Riverdale (Utah)

SERIES: 24761
TITLE: Warrant/checks-redeemed
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are actual warrants or checks cut from a warrant request. "In the event the city is without funds on deposit in one of its appropriate bank accounts with which to pay any lawfully approved claim, the city auditor or recorder shall draw and sign a warrant upon the treasurer of the city for payment of the claim, the warrant to be tendered to the payee named thereon" (UCA 10-6-140 (1997)).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1) (g) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24762
TITLE: Warrant/check-lost
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is legal documentation explaining and justifying a lost warrant.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 30.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(g) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24763
TITLE: Checkbook stubs
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 32.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25027
TITLE: As-built project drawings
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These as-built drawings document all construction projects including runways, cargo buildings, terminals, hangars, and remodeling projects. They serve as a record of actual construction.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 13, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25028
TITLE: Engineering project files
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are project files for all construction. They are used to monitor compliance of local, state and federal regulations. They include engineer's project notes, inspection reports, construction progress reports, a record of payment, drawings, project location numbers, details of project, cost of construction, requests for money to be spent, agreements, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 13, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25029
TITLE: Recreation program files
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs, reservation records, copies of receipts for feed paid. They also include an accounting of participants and receipt numbers.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25030
TITLE: Recreational activity release records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until all litigation is resolved and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25031
TITLE: Recreational equipment records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name, address, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after equipment is returned and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25032
TITLE: Recreational facility files
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files document each municipal recreational facility. They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence, architectural drawings, contracts, specifications, newspaper clippings, histories of individual facilities, safety reports and photographs.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25033
TITLE: Recreational facility maps
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25034
TITLE: Registration records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These forms are used to register for municipal recreational programs. They include registrant's name, address, and telephone number; program name and date (s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 13.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 25035
TITLE: Reservation records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities. The files include date of request, name of group, number of people, name, address, and telephone number of requesting person, area and park requested, time, date, and amount paid.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 6.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d)


AGENCY: Riverdale (Utah)

SERIES: 25036
TITLE: Sports Teams Records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records document the sponsorship of adult and/or youth team sport activities. They i nclude information on teams, participants, and sponsors; regular play schedules; and tournament schedules.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25037
TITLE: Supervisor's daily/weekly reports
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25038
TITLE: Adopted master plans
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are comprehensive plans for municipal development adopted by the City. Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality. The plan may also include maps, plats, and charts.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25039
TITLE: Aerial photographic maps
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are large aerial photographs of the municipality. They are usually updated once every five years; and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25040
TITLE: Board of adjustment case files
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits as plot plans or elevations.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25041
TITLE: Board of adjustment minutes and indexes
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These minutes document all meetings of the Board of Adjustment.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25042
TITLE: Conditional use permit records and indexes
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission decisions, cash receipts, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25043
TITLE: Community development block grant administrative records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files document the administration of projects funded under the Community Development Block Grant Program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports, audits, certificates, maps, and related correspondence.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of grant period and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25044
TITLE: Community development block grant application records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application, and all final reports.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24764
TITLE: Freight records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records document the receipt of freight. They include export certificates, transit certificates, record books, memorandum copies of government or commercial bills of lading, shortage and demurrage reports, and all supporting documents.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 33.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24765
TITLE: Investment accounting monthly reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 34.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24766
TITLE: State treasure's deposits
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 35.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24767
TITLE: Unclaimed checks/warrants
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are unclaimed checks covering disbursements for municipal expenses. Includes check number, date, amount, purpose, and name of payee.

RETENTION

Retain 1 year transfer to unclaimed property.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Treasurer, unclaimed property.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 36.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1) (f)(1977)


AGENCY: Riverdale (Utah)

SERIES: 24768
TITLE: Meeting agenda
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until administrative need ends, if not part of minutes and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24769
TITLE: Annual reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24770
TITLE: Census information files
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports, meet the requirements for Federal Revenue Sharing, and to make financial information available to the public.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24771
TITLE: City scrapbooks
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs, newspaper clippings, flyers, program notes, brochures, and other items pertaining to city activities and actions and reactions of the municipality's citizens.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24772
TITLE: Housekeeping files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24773
TITLE: General administrative records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are records of a general facilitative nature created or received in the course of administering programs. They include daily, weekly, or monthly activity reports which are summarized in an annual report, correspondence and memoranda.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until no longer needed for reference and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24774
TITLE: Executive correspondence
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These are records which are not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures and achievements.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24775
TITLE: Grant files original applications
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are files on monetary grants received from state and federal sources. Includes the original applications, contract agreements, and annual and final performance reports.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24776
TITLE: Administrative and fiscal operations grant files reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly, quarterly, or semi-annual basis. It also includes supporting documentation.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after completion of all applicable audits and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24777
TITLE: Feasibility studies
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after completion of study and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 11.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305 (11) (22)(1977)


AGENCY: Riverdale (Utah)

SERIES: 24778
TITLE: Council minutes
DATES: 1946-
ARRANGEMENT: Chronological by year
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997).

RETENTION

Retain Permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.

PRIMARY DESIGNATION

Public. UCA 52-4-73 (3) (1977)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24779
TITLE: City histories
DATES: 1946-
ARRANGEMENT: Chronological by year
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title, author, date written, and a historical narrative.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24780
TITLE: Organizational files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts, reorganizational studies, functional statements, and formally prepared descriptions of the responsibilities assigned to executive officers.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24781
TITLE: Policies and procedures manuals
DATES: 1946-
ARRANGEMENT: Chronological by year
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities, mission statement, studies regarding department or office operations, circular letters or directives, and records related to significant events in which the department or office participated.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 16.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305 (11),(12) (1977)


AGENCY: Riverdale (Utah)

SERIES: 25045
TITLE: Nonconforming use certificate records
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan, verification records regarding original and current use, nonconforming use certificate, and records of any expansion or changes requested with Planning Commission decision regarding such.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25046
TITLE: Planned unit development case files
DATES: 1960-
ARRANGEMENT: Alphabetical

DESCRIPTION: These case files document the creation of Planned Unit Developments within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units, office, commercial, or industrial facilities. The project plans must provide for recreational areas, clubs, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal, approvals or disapprovals, diagrams, site plans, condominium conversions, and copies of minutes from the Planning Commission.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25054
TITLE: Planning commission minutes
DATES: 1946 -
ARRANGEMENT: Chronological by year

DESCRIPTION: These are minutes of meetings and hearings held by the Planning Commission.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25055
TITLE: Planning study reports
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These are research based reports completed in-house or by outside consultants on a specific planning problem or condition. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns). These reports may include recommendations and may be an extension of the master plan.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25056
TITLE: Rezoning records and indexes
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These files document applications to rezone property within the municipality. They contain the original application, review forms, maps of areas involves, investigative reports, copies of planning commission minutes, notice of hearings, copies of ordinances, copies of City Council minutes.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25057
TITLE: Site review planning records
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals, staff investigative reports and recommendations, cash receipts, site plans, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25058
TITLE: Street/alley vacating records
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions, investigative reports by city staff, Planning Commission minutes, the reports from Planning Commission to City Council. City Council minutes, ordinances, and legal description.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25059
TITLE: Subdivision review case files
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25060
TITLE: Zoning maps
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purpose and are frequently updated.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25061
TITLE: Zoning ordinances
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These "land use and development" ordinance provide standards for development for "land use and development" within the municipality. They have been approved by both the Planning Commission and the City Council.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25062
TITLE: Accident reports
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1,000 or injury or death occurs, and is maintained for seven years.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 1.

PRIMARY DESIGNATION

Exempt. UCA 41-6-40 (2008)


AGENCY: Riverdale (Utah)

SERIES: 24782
TITLE: Constitution and bylaws
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments, description and purpose of board, membership, description and responsibilities of board's positions, meeting frequency, voting procedures, explanation of what constitutes a quorum, and the establishment of procedural rules (e.g., Robert's Rules of Order, etc.).

RETENTION

Retain permanently, may be transferred to State Archives after disbanding of committee.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24783
TITLE: Project control files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after project closed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24784
TITLE: Routine control files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These records are used to control work flow and to record routine actions. Includes job control records, status cards, routing slips, work processing sheets, correspondence forms, and receipts for records charged-out.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until no longer needed for operational purposes and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 23.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24785
TITLE: System studies final reports
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24786
TITLE: Technical reference files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.

RETENTION

Retain until administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24787
TITLE: Acknowledgment files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files document the acknowledgement and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 42.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24788
TITLE: Government Records Access & Management Act (GRAMA) access request
DATES: 1998-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name, address, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 29.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d) (1977)


AGENCY: Riverdale (Utah)

SERIES: 24789
TITLE: Internal committee records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document actions of an internal staff committee handling problems within a municipal agency. These committees do not make citywide policy. The records usually include agenda, internal memoranda, notes, and informal minutes.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 33.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24790
TITLE: Pending files
DATES: 1946-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are records arranged in chronological order as a reminder that an action is required on a given date or that a reply to action is expected, and if not received, should be traced on a given date.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until reply received or action taken and then incorporate with official files.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 35.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24791
TITLE: Performance audits
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs, operations and productivity.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 36.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24792
TITLE: Notary bond files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates, copies of bonds, and any related correspondence.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration or renewal of bond and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 34.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24793
TITLE: Records transfer sheets
DATES: 2000-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number, agency name and address, records officer's name and signature, chief administrative officer's name, records series title and inclusive dates, classification information, accession number, agency box number, description of box contents, and records center box location.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after records are destroyed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 38.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24794
TITLE: Telephone message register
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These registers compile all of the daily telephone messages taken by a municipal office. They also include logs and similar records.

RETENTION

Retain 6 months

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 40.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d)(1977)


AGENCY: Riverdale (Utah)

SERIES: 24795
TITLE: Telephone messages
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the actual incoming telephone messages received by a municipal office. They normally include date, time, name of person receiving and leaving message, and action request (e.g., return call, etc.).

RETENTION

Retain until administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 41.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24796
TITLE: Transitory correspondence
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are cover letters or other records attached to publications or other municipal information sent from municipal offices. They normally only indicate that information is being transmitted per request and provide no additional information.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 42.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24797
TITLE: Unsuccessful grant application files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the rejection or withdrawal of grant applications. They include memoranda, correspondence, and other records relating to the decision to reject the grant proposal.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after rejection of withdrawal and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 43.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24798
TITLE: Working papers
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after completion of project and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 44.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 25063
TITLE: Arrest reports
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested, date, arrest time, arrest location, charges, description of offense, witnesses, victims, suspects, and name of officer(s) making arrest.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided not part of case file.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 3.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. Initial contact report ( UCA 63G-2-301(2)(g) (2008))


AGENCY: Riverdale (Utah)

SERIES: 25064
TITLE: Bicycle registrations
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These are records relating to the required licensing of all bicycles sold. All cycle dealers are required "to license or arrange to have licensed at time of purchase" all cycles and "to keep records on all cycles sold and to furnish, within thirty days of sale; their respctive city police department with the name and address of retailer; year and make of cycle; a general description; frame number; name and address of purchaser". Bicycle registration may be handled by either the fire or police department.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 25065
TITLE: Case reports
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided not part of case file.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 7.

PRIMARY DESIGNATION

Protected


AGENCY: Riverdale (Utah)

SERIES: 25066
TITLE: Chemical analysis records
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results. Usually these tests are part of the case file/accident report and are filed by the case number.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided not part of case file.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 8.

PRIMARY DESIGNATION

Private


AGENCY: Riverdale (Utah)

SERIES: 25067
TITLE: Civil process records
DATES: 1946 -
ARRANGEMENT: Alphabetical by year

DESCRIPTION: These records document civil papers processed and served by the police department. They generally include name of plaintiff(s) and defendent(s), fees paid, addresses, and type of civil paper served (subpoena, warrant, etc). The entries are filed numerically by case number and indexed by name.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 55.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24799
TITLE: Meeting minute tape recordings
DATES: 1946-
ARRANGEMENT: Chronological

DESCRIPTION: These are the tape recordings of the proceedings of regularly scheduled, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that "written minutes shall be kept of all open meetings" and that they "shall be available within a reasonable time after the meeting." UCA 52-4-7.5(2)(a) (1997) requires that "if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel, devices, or systems, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting."

RETENTION

Retain 1 year

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Audio cassettes: Retain in Office for 1 year after approval of official minutes and then destroy provided resolution of any related litigations.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 45.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(1)(e)(1977)

SECONDARY DESIGNATION

Protected. UCA63G-2-305(32)(1977); UCA 52-4-7.5(2)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24800
TITLE: System studies supporting files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are documents related to various studies (i.e. program analyses, project studies) by private and other government agencies. Includes working papers, correspondence, and related documentation used for the creation of the final report.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final report and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 46.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24801
TITLE: Community development block grant administrative records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports, audits, certificates, maps, and related correspondence. Under the federal guidelines, agencies are required "to maintain records in sufficient detail to demonstrate compliance with the provisions" concerning affirmative action, labor and environmental standards (24 CFR 570.611(f) (1993)).

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of grant period and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24802
TITLE: Community development block grant application records
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological by year
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application, and all final reports.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24803
TITLE: Publications
DATES: 1946-
ARRANGEMENT: Alphabetical by name, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24804
TITLE: Public release files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24805
TITLE: Public relations files
DATES: 1946-
ARRANGEMENT: Alphabetical, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24811
TITLE: Contract purchasing records
DATES: 1946-
ARRANGEMENT: Alphabetical thereunder, chronological by year

DESCRIPTION: These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after expiration of contract and then destroy.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24812
TITLE: Leasing contract files
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24813
TITLE: Professional services agreement records
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These records document the professional service agreements for temporary services between any municipal agency and professional individuals, or between agencies. They include the service agreement and other related records.

RETENTION

Retain 4 years after last payment (UCA 78-12-25(1)(1997))

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after last payment and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 7.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24814
TITLE: Purchase orders
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 1.

Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24815
TITLE: Purchase requisition files
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These files contain requisitions for supplies and equipment for current inventory.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 8.

Fiscal

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24816
TITLE: Real estate acquisition files
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These records document the purchase of real property by the municipality. They include the contract and related correspondence.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after unconditional sale of property and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 13.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(8) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24817
TITLE: Requests for proposals
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name, address, and telephone number of the company submitting the proposal, the proposal, advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after decision and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24818
TITLE: Successful bid proposal files
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24819
TITLE: Tax exemption records
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after period covered by related account and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 14.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24820
TITLE: Unsuccessful bids and proposals files
DATES: 1970-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These are solicited and unsolicited unsuccessful (rejected0 bids and proposals to provide products or services to an agency by a private contractor.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 11.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24821
TITLE: Vendor list
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: This is a list of vendors providing goals and services to the municipality. It usually includes names of vendors, addresses, telephone numbers, and descriptions of goods or services provided.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 3.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24822
TITLE: Vouchers
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 4.

Administartive

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24823
TITLE: Disaster planning files
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological by year
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the municipality, and the completed disaster plan.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(11) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24824
TITLE: Insurance policy files
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These are insurance policy contracts between the municipality and private insurers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years after expiration of policy and settlement of all claims and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 2.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24825
TITLE: Insurance reports
DATES: 1990-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These reports are used for the reference and generation of claim files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 3.

Administrative

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(24)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24826
TITLE: Liability risk management case files
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: These case files document the reporting, investigation, and settlement of liability claims filed against the municipality.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years after case is closed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 4.

Administartive

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(24)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24827
TITLE: Loss control inspection reports
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological by year

DESCRIPTION: Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings, or on their grounds. If the agency completes this report, they can get a 15% discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 5.

Administartive

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(24)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24828
TITLE: Minutes of the Board of Equalization and Review
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological by year.

DESCRIPTION: These are minutes of the Board of Equalization of Review. Before an assessment is levied, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list, the governing body shall appoint a board consisting of three or more of the members of the municipality, consisting of the municipal recorder or a designee, the municipal attorney or a designee. At each hearing, the board shall hear arguments from any person who believes to be aggrieved, including arguments relating to the benefits accruing to any tract, block, lot, or parcel of property in the district or relating to the amount of the proposed assessment against that track, block, lot, or parcel. The findings of the report are reviewed and approved by the governing body of the municipality.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 12, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24829
TITLE: Medical and dental insurance claim files
DATES: 1980-
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: These files contain medical and dental claims submitted by municipal employees. They are used to track medical and dental claims, and cost analysis of insurance programs.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 6.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(2008)


AGENCY: Riverdale (Utah)

SERIES: 24832
TITLE: Notices of intention
DATES: 1946-
ARRANGEMENT: Alphabetical by category, thereunder by subject

DESCRIPTION: The City Council shall give "notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements" before a special improvement district is created.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after after final payment made and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 12, Item 2.

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24835
TITLE: Protest files
DATES: 1946-
ARRANGEMENT: Alphabetical by category

DESCRIPTION: These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after resolution or end of all litigation and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 12, Item 3.

Administrative, Legal

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24837
TITLE: Special assessment books
DATES: 1946-
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: These books record the levy and assessment of special taxes. They contain extension number, address, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 12, Item 4.

Administrative, legal

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24838
TITLE: Special assessment ledgers
DATES: 1946-
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: These ledgers record the expenditures for taxes levied for special assessments. They include the year, month, disbursement, balance, warrants paid, balance credit, cash, and transfers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final payment and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 12, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24839
TITLE: Special assessment statements
DATES: 1946-
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and addresses, treasurer's receipt number, block and lot numbers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final payment and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 12, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24840
TITLE: Special tax refund books
DATES: 1946-
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project, extension number, page number, owner, lot number, block number, plat or subdivision, number of front feet, refund per feet, date refunded and amount, total abatement refunds, revenue, and surplus for project.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final payment and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 12, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24841
TITLE: Animal control activity reports
DATES: 1960-
ARRANGEMENT: Alphabetical by subject, thereunder chronological by year

DESCRIPTION: These reports are compiled monthly to show the activity of animal control operations. They may include date, statistical information for each officer involved in the pickup of stray dogs or acts, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs, cats and other animals received, redeemed, sold, given away, destroyed, and total animals on hand at the first and end of each month.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided annual report is produced, retain permanently if no annual report.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24842
TITLE: Animal citations
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder Alphabetical

DESCRIPTION: These are citations issued to animal owners for infractions of municipal ordinances (e.g., not having a license, allowing pet to run at large, no rabies vaccinations). They may contain the citation number, license number, owner's name and address, violation, ordinance number, date and time.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24843
TITLE: Bite reports
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies. The report usually includes the case number, information on person bitten, informant's name, information on incident, treatment, animal and investigation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 9.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(b)and (2)(d) (2008)


AGENCY: Riverdale (Utah)

SERIES: 24844
TITLE: Complaint records
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: These are complaints received by animal control officers. They may contain the following information: date, time, initials of person taking complaint; complainant's name, address, telephone number; owner's name, address, animal's license number; and complaint details.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until resolution of litigation, whichever occurs later and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24845
TITLE: Animal control contract billings
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date, invoice number, name and addresses of city, description or services provided, amount due, contract-agreement number, account number, amount, and a statement certifying billing accuracy.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24846
TITLE: Controlled substances euthanasia license records
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21. These substances are used for the disposing of unwanted animals. These records must include the license, copy of the application, and related correspondence.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after expiration of license and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Riverdale (Utah)

SERIES: 24847
TITLE: Controlled substances euthanasia log
DATES: 1960-
ARRANGEMENT: Chronological by year, thereunder alphabetical

DESCRIPTION: This log documents the amount of controlled substances (e.g. sodium pentobarbital) used and the number of animals destroyed. It must include the date, number, animal type, case number, numbers total, and ending inventory.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after (21 CFR 1304.03(1997) and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 12.

Administrative

PRIMARY DESIGNATION

Public