Utah Department of Administrative Services

Division of Archives & Records Service

Sanpete County (Utah). County Clerk

84103--Marriage licenses
84104--Marriage license applications
17579--Articles of incorporation record books
20698--Cattle registration record book
15777--Franchise book
15779--Notaries public index
15844--Miscellaneous index
15846--Articles of incorporation alphabetical index
15322--Official bonds
15323--Miscellaneous bonds

AGENCY: Sanpete County (Utah). County Clerk

SERIES: 84103
TITLE: Marriage licenses
DATES: 1873-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains copies of the marriage licenses granted in Sanpete County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Paper: Retain in Office permanently or until microfilmed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 84104
TITLE: Marriage license applications
DATES: 1888-
ARRANGEMENT: Chronological, thereunder numerical by application number

DESCRIPTION: The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces , and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed. These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: "the full names of the contracting parties, including the maiden name of the female, the present place of residence of each, the date and place of birth (town or city, county, state or country, if possible), the names of their respective parents, including the maiden name of the mother, the birth places of fathers and mothers (town or city, county, state or country, if possible), and the distinctive race or nationality or each of the parent. If the female is a widow, her maiden name shall be shown in brackets" (UCA 30-1-8 (2) (2004)).

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently or until microfilmed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 24.

PRIMARY DESIGNATION

Private


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 17579
TITLE: Articles of incorporation record books
DATES: 1871-1875; 1886-1963
ARRANGEMENT: Chronological
TOTAL VOLUME: 2.00 reels.

DESCRIPTION: This series contains copies of Articles of Incorporation filed with the Sanpete County Clerk by newly organized corporations. The registers were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business.

Under current Utah law and the laws of the territorial legislature, individuals desiring to incorporate, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business, amount of stock to be issued, terms for officers, etc. The clerk in turn kept the articles in a separate case file, sent a copy to the Secretary of State for registration, issued a certificate of incorporation and recorded the final articles of incorporation in these record books. The series officially ended in 1961 when the registration of companies was transferred to the state government, although a few documents were added to the record books in 1962 and 1963.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 20698
TITLE: Cattle registration record book
DATES: 1915-1928
ARRANGEMENT: chronological

DESCRIPTION: This volume records certificates issued by the breed association of purebred cattle. It was unlawful to allow cattle to run at large upon the public domain (open range) without having such a certificate recorded in a book provided for that purpose in the county clerk's office in the county in which the cattle were to be ranged.(UCA, 1917 sec. 96 ). This is the Sanpete County clerk's record book of purebreds.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on information provided on rural agriculture in early 20th century Utah.


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 15777
TITLE: Franchise book
DATES: 1908-
ARRANGEMENT: Chronological

DESCRIPTION: This book documents franchises granted by the county commission. The commissioners "must cause to be kept a franchise book containing all franchises granted by the board for that purpose, the length of time and to whom granted, the amount of bond and license tax required or other consideration to be paid" (UCA 17-5-16-(4)(1990)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 15779
TITLE: Notaries public index
DATES: 1903-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This is an index to all notaries public in the county. After the county clerk receives "certification of notaries public from the Division of Corporations and Commercial Code," he shall "keep and maintain an indexed record" of notaries public within the county "showing the names of all persons holding notarial commissions, with the dates of issuance and expiration" (UCA 17-20-3 (2003)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 27.

PRIMARY DESIGNATION

Public


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 15844
TITLE: Miscellaneous index
DATES: 1905-1949
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This is an index to recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(9) (1995)). The index contains the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 15846
TITLE: Articles of incorporation alphabetical index
DATES: 1871-1875; 1886-1963
ARRANGEMENT: Alphabetical
TOTAL VOLUME: 2.00 reels.

DESCRIPTION: This is an alphabetical index of companies incorporated to do business in Sanpete County and was created by the County Clerk to facilitate access to the Articles of Incorporation Record Books and Incorporation Case Files. The series provides record book, page number, type of document, name of incorporation, and case file number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 15322
TITLE: Official bonds
DATES: 1854-
ARRANGEMENT: Chronological

DESCRIPTION: "All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer" (UCA 17-16-11 (1995)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection and provided Territorial books transferred to State Archives.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Sanpete County (Utah). County Clerk

SERIES: 15323
TITLE: Miscellaneous bonds
DATES: 1854-
ARRANGEMENT: Numerical by bond number.

DESCRIPTION: "All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer" (UCA 17-16-11 (1995)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection and provided territorial bonds are transferred to Archives.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 29.

PRIMARY DESIGNATION

Public