Sanpete County (Utah). County Clerk
15322--Official bonds15323--Miscellaneous bonds
15777--Franchise book
15779--Notaries public index
84103--Marriage licenses
84104--Marriage license applications
AGENCY: Sanpete County (Utah). County Clerk
SERIES: 15322
TITLE: Official bonds
DATES: 1854-
ARRANGEMENT: Chronological
DESCRIPTION: "All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer" (UCA 17-16-11 (1995)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County official records, GRS-305
AUTHORIZED: 06/21/2019
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection and provided Territorial books transferred to State Archives.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These records have ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Sanpete County (Utah). County Clerk
SERIES: 15323
TITLE: Miscellaneous bonds
DATES: 1854-
ARRANGEMENT: Numerical by bond number.
DESCRIPTION: "All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer" (UCA 17-16-11 (1995)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County official records, GRS-305
AUTHORIZED: 06/21/2019
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection and provided territorial bonds are transferred to Archives.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These records have ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Sanpete County (Utah). County Clerk
SERIES: 15777
TITLE: Franchise book
DATES: 1908-
ARRANGEMENT: Chronological.
DESCRIPTION: This book documents franchises granted by the county commission. The commissioners "must cause to be kept a franchise book containing all franchises granted by the board for that purpose, the length of time and to whom granted, the amount of bond and license tax required or other consideration to be paid" (UCA 17-5-16-(4)(1990)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County franchise records, GRS-264
AUTHORIZED: 08/23/1995
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Historical
These records are historical due to their importance in providing evidence of governmental deliberations.
PRIMARY DESIGNATION
Public
AGENCY: Sanpete County (Utah). County Clerk
SERIES: 15779
TITLE: Notaries public index
DATES: 1903-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: This is an index to all notaries public in the county. After the county clerk receives "certification of notaries public from the Division of Corporations and Commercial Code," he shall "keep and maintain an indexed record" of notaries public within the county "showing the names of all persons holding notarial commissions, with the dates of issuance and expiration" (UCA 17-20-3 (2003)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Notaries public index, GRS-270
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Sanpete County (Utah). County Clerk
SERIES: 84103
TITLE: Marriage licenses
DATES: 1873-
ARRANGEMENT: Chronological
DESCRIPTION: This series contains copies of the marriage licenses granted in Sanpete County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 04/04/2000
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Paper: Retain in Office permanently or until microfilmed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Sanpete County (Utah). County Clerk
SERIES: 84104
TITLE: Marriage license applications
DATES: 1888-
ARRANGEMENT: Chronological, thereunder numerical by application number
DESCRIPTION: The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names, birthplaces , and nationalities of fathers; maiden names, birthplaces, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed. These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: "the full names of the contracting parties, including the maiden name of the female, the present place of residence of each, the date and place of birth (town or city, county, state or country, if possible), the names of their respective parents, including the maiden name of the mother, the birth places of fathers and mothers (town or city, county, state or country, if possible), and the distinctive race or nationality or each of the parent. If the female is a widow, her maiden name shall be shown in brackets" (UCA 30-1-8 (2) (2004)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 11/19/2012
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently or until microfilmed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Private