Sandy (Utah). Administrative Services Department
26713--Warrant/checks redeemed26714--Deductions and other earnings
26704--Payroll registers
26705--Cash summary
26707--Arts guild check registers
26708--Receipts and deposit slips
26712--Time sheets
25366--Subrogation claims
25367--Workers compensation claims
27287--Liability claims
81241--Census information files
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 26713
TITLE: Warrant/checks redeemed
DATES: 2004-
ARRANGEMENT: Chronological.
DESCRIPTION: The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 26714
TITLE: Deductions and other earnings
DATES: 2005-
ARRANGEMENT: Chronological
DESCRIPTION: These registers record, by department code, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 26704
TITLE: Payroll registers
DATES: 1987-
ARRANGEMENT: Chronological
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 65 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employee wage history records, GRS-1905
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 64 years and then destroy.
APPRAISAL
Administrative Fiscal
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 26705
TITLE: Cash summary
DATES: 2005-
ARRANGEMENT: Chronological
DESCRIPTION: These reports provide a daily record of cash balances, receipts, and disbursements.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/07/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 26707
TITLE: Arts guild check registers
DATES: 2001-
ARRANGEMENT: Chronological
DESCRIPTION: These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
APPRAISAL
Administrative Fiscal
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 26708
TITLE: Receipts and deposit slips
DATES: 2004-
ARRANGEMENT: Chronological
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 26712
TITLE: Time sheets
DATES: 2005-
ARRANGEMENT: Chronological
DESCRIPTION: These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 25366
TITLE: Subrogation claims
DATES: 1995-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 25367
TITLE: Workers compensation claims
DATES: 1990-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: All records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act
RETENTION
Retain for 75 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Worker's compensation case files, GRS-1938
AUTHORIZED: 03/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 73 years and then destroy.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. UCA 63G-2-301(1)(b) (2008)
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 27287
TITLE: Liability claims
DATES: 1989-
ARRANGEMENT: Alphabetical by surname.
DESCRIPTION: These case files document the reporting, investigation, and settlement of liability claims filed against the municipality.
RETENTION
Retain for 20 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Liability risk management case files, GRS-2013
AUTHORIZED: 08/22/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then destroy.
Photographs: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then destroy.
Compact disc: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
AGENCY: Sandy (Utah). Administrative Services Department
SERIES: 81241
TITLE: Census information files
DATES: 1971-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain copies of U.S. Census forms concerning government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make census financial information available. They contain name of person completing form, title, official address, and phone number; individual questions concerning numbers of employees and payroll; retirement and other employee benefits; employee organizations; and governmental expenditures.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 03/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
this retention is based upon the administrative needs expressed by the department. The Code of Federal Regulations does not provide a specific retention for these records. So the presumption of the years is used 5 CFR 1320.6.
PRIMARY DESIGNATION
Public