Utah Department of Administrative Services

Division of Archives & Records Service

Supreme Court

17150--Oaths of office
17662--Utah Advance Reports
24123--Publications
957--Law and motion case files
1481--Utah Reporter
1482--Correspondence
1485--Motion and order files
1487--Opinions
1489--Abstracts and briefs (printed)
1494--Writ files
1506--Civil case transcripts
1461--Record of opinions index
1470--Case files

AGENCY: Supreme Court

SERIES: 17150
TITLE: Oaths of office
DATES: 1889-1969; 1975
ARRANGEMENT: Chronological.

DESCRIPTION: These constitutional oaths of office are for attorneys practicing before the state supreme court (1890-1919), state supreme court justices (1896-1899), and members of the United States Commission (1889-1894). Also included are applications for admission to practice law, examining committee reports on applicants, petitions to appoint commissioners, and official bonds.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

These records document those authorized to practice law or sit as Justices on the Utah Supreme Court. This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 17662
TITLE: Utah Advance Reports
DATES: 1988-
ARRANGEMENT: Numerical by issue number.

DESCRIPTION: These reports contain opinions from the Utah Supreme Court and the Utah Court of Appeals. The reports also contain table of cases reported with comprehensive summaries, full text of opinions, petitions, writs, rule changes and a cumulative case name index. These are interim publications, published prior to the publication of the official "Utah Reports."

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center until superceded by Utah Reports and then destroy.

APPRAISAL

Historical

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 24123
TITLE: Publications
DATES: 1959-
ARRANGEMENT: Chronological

DESCRIPTION: Documents created by the agency, including pamphlets, reports, leaflets, file manuals, and other published or processed documents. These records include administrative reports and reviews of court procedures.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfiche master: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 957
TITLE: Law and motion case files
DATES: 1977-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Law and Motion files includes docketing statements, written motions, proposed orders, stipulations, and similar documents. Docketing statements are summary statements of the facts and issues of the appeal. Written motions are requests for the Court to issue a proposed order, grant leave for deviations from normal procedure, or to make any other requests of the Court pertaining to the case at hand. Stipulations are statements of agreement between the parties to a case pertaining to the facts or agreements on settlement.

RETENTION

Retain until administrative need ends

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative use ends and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

The law and motion case files are fundamental to the documentation of the functions and decisions of the Supreme Court.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1481
TITLE: Utah Reporter
DATES: 1851-
ARRANGEMENT: Chronological by date of decision.

DESCRIPTION: This series comprises the published editions of the decisions and opinions of the Utah Supreme Court. The decisions are maintained to document previous decisions and opinions of the Court and to allow for consistency and stability in the judiciary since past decisions of any appellate court may be used as precedent in another case. The decisions of the Court show the names of the parties, case number, date of decision, text of decision, and cross-references to other legal sources as appropriate. Some volumes (as labelled on the series inventory) contain the rules of practice or other rules of the Supreme Court.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1851 through 1974. Retain in State Records Center until microfilmed and then transfer to State Archives with authority to weed.

Microfiche master: For records beginning in 1851 through 1974. Retain in State Archives permanently with authority to weed.

Microfiche duplicate: For records beginning in 1851 through 1974. Retain in State Archives permanently with authority to weed.

Microfilm master: For records beginning in 1851 through 1974. Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1975 and continuing to the present. Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on the unique value of these records in documenting the history and development of the Utah legal system. The decisions also have enduring contemporary relevance given the use of precedent in our legal system.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1482
TITLE: Correspondence
DATES: 1931-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Correspondence documents the administration or management of the Supreme Court, organization, its policies, procedures and achievements.

RETENTION

Retain 2 years past admin needs

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records document communication between the justices and various parties related to appeals, issues, and daily duties.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1485
TITLE: Motion and order files
DATES: 1905-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL


AGENCY: Supreme Court

SERIES: 1487
TITLE: Opinions
DATES: 1886-
ARRANGEMENT: Numerical by case number except for 92 unnumbered cases, which are chronological by filing date, at the beginning of the series.

DESCRIPTION: This series contains the typed, signed copies of opinions of the justices of the Utah Supreme Court. Opinions show the date of filing, name and signature of authoring justice, case title, case number, and the text of the opinion. Opinions are the written decisions of the Court. They typically summarize the facts in the case, the lower court findings, and the issues of law which are in dispute. The opinion will then explain the applicable law, leading to the Court's decision. Opinions typically end with an order which affirms, reverses, or amends the lower court ruling. A reversed or vacated judgment may then be remanded to the lower court for additional proceedings in line with the Supreme Court's ruling.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on the importance of the series in documenting the decisions of the highest state court.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1489
TITLE: Abstracts and briefs (printed)
DATES: 1888-
ARRANGEMENT: Numerical by Supreme Court case number.

DESCRIPTION: This series contains the original abstracts and briefs filed by attorneys in cases before the Utah Supreme Court which were typeset and printed. Abstracts generally are summaries or excerpts from the records of the lower court which originally heard a case. Briefs are written arguments of attorneys and will generally include citations to the legal authorities (laws, previous court decisions, etc.) on which the attorney's argument is based.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: For records beginning in 1941 and continuing to the present. Retain in State Records Center until microfilmed and then destroy provided microfilm has passed inspection.

Microfiche master: For records beginning in 1975 and continuing to the present. Retain in State Archives permanently.

Microfiche duplicate: For records beginning in 1975 and continuing to the present. Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1888 through 1941. Retain in State Archives permanently after microfilming.

Microfilm master: For records beginning in 1888 through 1975. Retain in State Archives permanently with authority to weed.

Microfilm duplicate: For records beginning in 1888 through 1975. Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This records summarize the arguments and records of the lower court that originally heard a case which has been subsequently appealed to the Supreme Court.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1494
TITLE: Writ files
DATES: 1900-
ARRANGEMENT: Alphanumerical

DESCRIPTION: Case number 14080 Litter Amendments in Supreme Court. Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 2 years past admin need

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

These files pertain to cases brought before the Supreme Court.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1506
TITLE: Civil case transcripts
DATES: 1887-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Complete printed transcripts of certain civil court cases heard in the Supreme Court, and transcripts heard in a lower court but passed to the Supreme Court on appeal.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

There are very few extant copies of case transcripts. Included are transcripts in high profile trials dealing with the LDS Church and polygamy.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1461
TITLE: Record of opinions index
DATES: undated
ARRANGEMENT: Alphanumerical.

DESCRIPTION: This index contains names involved in cases and page or case numbers.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

The record of opinions index provides access to opinions which are fundamental to the documentation of the functions and decisions of the Supreme Court.

PRIMARY DESIGNATION

Public


AGENCY: Supreme Court

SERIES: 1470
TITLE: Case files
DATES: 1870-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Assorted case files, and pieces of case files, heard in the Supreme Court. Beginning in 1907, the Court was required to remit appeals back to the lower court from which they came (L. 1907, ch. 161). Documents from the lower courts should, thus, be sought in the records of the lower courts, rather than in the records of the Supreme Court, even though the Supreme Court would have reviewed the lower court's records.

RETENTION

Retain 2 years past admin need

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

The case files are fundamental to the documentation of the functions and decisions of the Supreme Court.

PRIMARY DESIGNATION

Public