Utah Department of Administrative Services

Division of Archives & Records Service

Sevier County (Utah). County Recorder

84249--Mining records
84261--Fee and entry books
13169--Annexation maps
13170--Official plat maps
13171--Subdivision index
13172--Subdivision maps
13173--Uniform commercial code filings
23429--Federal tax lien index
22250--Mining abstracts indexes
22254--Mining placer claims index
22901--Survey maps
6102--Grantor and grantee indexes
6032--Assessment index
2901--Internal revenue lien filings and releases
2903--Powers of attorney index
3614--Water records index
3615--Tax sale records
2837--Mortgagor/mortgagee indexes
2848--Mining records indexes
2858--Oil and gas lease index
2866--Water deeds index
2886--Greenbelt index
2890--Miscellaneous index
7061--Official records
9564--General record index

AGENCY: Sevier County (Utah). County Recorder

SERIES: 84249
TITLE: Mining records
DATES: 1896-1970
ARRANGEMENT: Chronological by date filed

DESCRIPTION: Mining records, which constitute a legal record, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of claim, locators, locations, legal description, and the mining district; proofs of labor which record the work performed at each mine annually; and deeds which record information affecting the title to the mining property. Until the law changed in 1897 mining districts in Utah had the option of electing their own mining district recorder. Many of the larger districts within Utah chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Beginning in 1897, all mining records in the county were filed with the county recorder.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 84261
TITLE: Fee and entry books
DATES: 1888-1938; 1970-1978; 1985-
ARRANGEMENT: Numerical by entry number

DESCRIPTION: These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. Information includes fees collected, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: For records beginning in 1888 and continuing to the present. Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 13169
TITLE: Annexation maps
DATES:
ARRANGEMENT:

DESCRIPTION: These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file "a transparent, reproducible plat or map" in the office of the county recorder, "together with a certified copy of the resolution or ordinance declaring the annexation" (UCA_ 10-2-415(4a)_(1990)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 2.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 13170
TITLE: Official plat maps
DATES: 1872-
ARRANGEMENT: Numerical by plat number

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1990)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 24.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 13171
TITLE: Subdivision index
DATES:
ARRANGEMENT:

DESCRIPTION: This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision, location, and map file number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 23.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 13172
TITLE: Subdivision maps
DATES: 1975-
ARRANGEMENT:

DESCRIPTION: These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the "the legislative authority of the city or town in which such land may be situated, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated," before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 24.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 13173
TITLE: Uniform commercial code filings
DATES:
ARRANGEMENT:

DESCRIPTION: These are financial statements, continuation statements, statements of assignment, and releases filed with the county recorder "in each county in which any mortgage on the real estate would be recorded" when "collateral is timber to be cut or minerals or the like (including oil and gas), or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures" (UCA 70A-9-40(a) (1990)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 27.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 23429
TITLE: Federal tax lien index
DATES: 1957-
ARRANGEMENT: Alphabetical by first letter of surname
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is an indext to notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder "of the county within which any property subject to such lien is situated" (UCA 38-6-1 (1995)). "The certificate of discharge of any tax lien issued by the proper officer, is filed in the office of the county recorder where the notice of lien is filed" (UCA 38-6-3_(1995)). The index contains name and residence of taxpayer named in the notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 22250
TITLE: Mining abstracts indexes
DATES: [undated]-1903
ARRANGEMENT: Chronological, thereunder alphabetical

DESCRIPTION: This alphabetical index for mining records was created by the Sevier County Recorder to facilitate access to the Mining Records. The series provides the instrument number, name of locators or grantors, name of claim or grantee, name of district or location, record book, page number and remarks.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 22254
TITLE: Mining placer claims index
DATES: undated
ARRANGEMENT: Alphabetical

DESCRIPTION: This alphabetical index was created to facilitate access to placer claims and contains information pertaining to mining claim, book and page number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 22901
TITLE: Survey maps
DATES:
ARRANGEMENT: Numerical by map number

DESCRIPTION:

RETENTION

Retain until micofilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 6102
TITLE: Grantor and grantee indexes
DATES: 1872-1897; 1901-1972, 1988-
ARRANGEMENT: Alphabetical by name of grantee/grantor or principal party

DESCRIPTION: These records are used to index all deeds, final judgments, claims, patents, or decrees partitioning or affecting the title or possession of real property in Sevier County as registered with the county recorder. Information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1872 through 1973. Retain in State Archives permanently after microfilming.

Microfilm master: For records beginning in 1872 through 1973. Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Legal

Grantee and grantor indexes are legally required to be kept permanently (UCA 17-21-6(1)(c)).

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 6032
TITLE: Assessment index
DATES: 1895-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2901
TITLE: Internal revenue lien filings and releases
DATES: 1984-
ARRANGEMENT: Numerical by entry number

DESCRIPTION: These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder "of the county within which any property subject to such lien is situated" (UCA 38-6-1 (1990)). "The certificate of discharge of any tax lien issued by the collector of internal revenue, or other proper officer, is filed in the office of the county recorder where the notice of lien is filed" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2903
TITLE: Powers of attorney index
DATES: 1896-
ARRANGEMENT: Chronological, thereunder alphabetical by name

DESCRIPTION: These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is "divided into seven columns, namely: 'date of filing,' 'book,' 'page,' and 'entry number,' 'from," 'to, 'revoked'" (UCA 17-21-6(8) (1990)).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 18.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 3614
TITLE: Water records index
DATES: 1896-
ARRANGEMENT: Chronological, thereunder alphabetical by name

DESCRIPTION: These records contain the official records of recorded water claims. They consist of copies of certificates of water claims, quit claims, deeds, warranty deeds, trust deeds, and releases. The alphabetical index includes name, entry number, book and page recorded, and type of instrument. In some counties water records are compiled separately, while in others they are part of the "Official records".

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 3615
TITLE: Tax sale records
DATES: 1983-
ARRANGEMENT: Chronological, thereunder numerical

DESCRIPTION: These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date, property description, names of purchasers and delinquent owner, and date of sale. Until the repeal of the pertinent statute in 1939, "tax sale records were transmitted and kept in the county recorder's office," and the "recorder's copy was "considered the official record of tax sales" (R.S._80-10-65 (1933).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2837
TITLE: Mortgagor/mortgagee indexes
DATES: 1900-
ARRANGEMENT: Chronological, thereunder alphabetical by name of mortgagor or mortgagee

DESCRIPTION: These are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the "Official records."

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2848
TITLE: Mining records indexes
DATES: 1896-1983
ARRANGEMENT: Chronological, thereunder alphabetical by name.
TOTAL VOLUME: 4.00 reels.

DESCRIPTION: This alphabetical index for mining records was created by the Sevier County Recorder to facilitate access to the Mining Records. The series provides the instrument number, name of locators or grantors, name of claim or grantee, name of district or location, kind of instrument, when filed, record book, page number and remarks.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 12.

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2858
TITLE: Oil and gas lease index
DATES: 1984-
ARRANGEMENT: Chronological, thereunder alphabetical by name.

DESCRIPTION: These are copies of recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording, entry number, book and page, kind of instrument, from, to, and parties.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2866
TITLE: Water deeds index
DATES: 1984-
ARRANGEMENT: Chronological, thereunder alphabetical by name.

DESCRIPTION: These records index the official records of recorded water claims. The alphabetical index includes name, entry number, book and page recorded, and type of instrument.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 26.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2886
TITLE: Greenbelt index
DATES: 1984-
ARRANGEMENT: Chronological, thereunder alphabetical by name

DESCRIPTION: This is an index of appplications forms are used to request taxation under the Farmland Assessment Act which allows for the assessment of agricultural land on the basis of its productive value rather than its market value. "The owner of land eligible for valuation [under the Farmland Assessment Act] must submit an application to the county assessor of the county in which the land is located" (UCA 59-2-508 (1995)). The are recorded by county recorder.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 11, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 2890
TITLE: Miscellaneous index
DATES: 1984-
ARRANGEMENT: Chronological, thereunder alphabetical by name

DESCRIPTION: These are copies of recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(9) (1990)). The index contains the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Sevier County (Utah). County Recorder

SERIES: 7061
TITLE: Official records
DATES: i 1893-
ARRANGEMENT: Numerical by book and page number

DESCRIPTION: The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1915 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds, bills of sale, medical certification records, United States Military discharges, affidavits, powers of attorney, lis pendens, land agreements, redemption certificates, gas and oil leases, deeds, mortgages, mining records, water records, leases, and liens. This series also included certificates of appointments for bishops and stake presidents in the Chruch of Jesus Christ of Latter-day Saints.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1987 and continuing to the present. Retain in Office permanently.

Microfilm master: For records beginning in 1915 and continuing to the present. Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Sevier County (Utah). County Recorder

SERIES: 9564
TITLE: General record index
DATES: 1990-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This is an index to "all executions and writs of attachments and any other instruments not required by law to be spread upon the record," (UCA 17-21-6(11) (1995)). The index contains separate columns which include the names of plaintiffs in the execution, the defendants in the execution, purchaser at the sale and date of sale, and filing number of document.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 9.

PRIMARY DESIGNATION

Public