Utah Department of Administrative Services

Division of Archives & Records Service

Sevier County School District (Utah)

AGENCY: Sevier County School District (Utah)

SERIES: 14048
TITLE: Minutes
DATES: 1895-
ARRANGEMENT: chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official district committees, boards, and task forces. They may also include an official agenda. See Internal committee records

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 15.

These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.

PRIMARY DESIGNATION

Public

AGENCY: Sevier County School District (Utah)

SERIES: 20098
TITLE: Account ledgers
DATES: 1908-1926
ARRANGEMENT: none

DESCRIPTION: These financial record books show receipts and disbursements for various accounts and various schools. Holdings include: Sevier High School Register of receipts and disbursements, 1912-1914; Trustees' Account Record/Richfield Payroll 1908-1912 (does include other receipts and disbursements); Misc. bids, supplies, and books, 1912-1920; ledger, 1915-1926; Richfield School ledger, 1909-1915; Bank accounts ledger, 1912; Warrant register index, undated; and Record of Vouchers and Warrants, 1912-1915.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on the State Archivist's assessment of these as some of the few remaining records of the district for the time period.

PRIMARY DESIGNATION

Public

AGENCY: Sevier County School District (Utah)

SERIES: 20099
TITLE: Monroe school minute and account book
DATES: 1907-1912
ARRANGEMENT: none

DESCRIPTION: This volume has an account book at the front for annual financial reports, teacher payment, janitorial account, trustees account, current expense, Deseret News book store account, and cash received. At the rear of the book are the minutes of the Monroe school board.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 15.

The minutes document the history and functions of the school.

PRIMARY DESIGNATION

Public

AGENCY: Sevier County School District (Utah)

SERIES: 20100
TITLE: Biennial report
DATES: 1907-1908
ARRANGEMENT:

DESCRIPTION: This carbon typed report covers the financial, professional, faci lity and supplies aspects of the reporting period.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

Publications which document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public

AGENCY: Sevier County School District (Utah)

SERIES: 23773
TITLE: School building plans and specifications
DATES: ca. 1939-1980
ARRANGEMENT: by school

DESCRIPTION: This series consists of school building plans, specifications for bids documents, and floor drawings for a number of elementary, middle, and high schools within the district.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

AGENCY: Sevier County School District (Utah)

SERIES: 26127
TITLE: Official transcripts
DATES: 1890-
ARRANGEMENT: Chronological by birth year and thereunder alphabetically by surname.
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, and in most cases, test scores, class ranking, grade point average, and social security number. Class rolls may take the place of missing official transcripts.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah School Districts General Retention Schedule, Schedule 17, Item 3.

PRIMARY DESIGNATION

Exempt. 34 CFR 99

SECONDARY DESIGNATION

Private

AGENCY: Sevier County School District (Utah)

SERIES: 27699
TITLE: North Sevier High School yearbooks
DATES: 1906-
ARRANGEMENT: Chronological by year.

DESCRIPTION: These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 19, Item 59.

Yearbooks provide historical information about students, teachers and school activities.

PRIMARY DESIGNATION

Public