Sevier County School District (Utah)
1812--Miscellaneous administrative records14048--Minutes
26127--Official transcripts
27699--North Sevier High School yearbooks
29522--Budget and finance
29548--Policy and procedures
29754--Richfield High School yearbooks
30444--Audit reports
AGENCY: Sevier County School District (Utah)
SERIES: 1812
TITLE: Miscellaneous administrative records
DATES: 1970
ARRANGEMENT: Alphanumerical
DESCRIPTION: 1978 Board of Education Evaluation of Tooele High School Re-accreditation. Report details the high schools statistical information and compares it to state standards.
Tooele School District Accreditation report for the school district as a whole.
Sevier High School evaluation report for accreditation.
Sevier School District evaluation report for accreditation for the district as a whole.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 05/24/2011
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on value of records documenting the history, achievements and activities of the Sevier County School District.
PRIMARY DESIGNATION
Public
AGENCY: Sevier County School District (Utah)
SERIES: 14048
TITLE: Minutes
DATES: 1895-
ARRANGEMENT: chronological
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official district committees, boards, and task forces. They may also include an official agenda. See Internal committee records
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 05/07/2009
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.
PRIMARY DESIGNATION
Public
AGENCY: Sevier County School District (Utah)
SERIES: 26127
TITLE: Official transcripts
DATES: 1890-
ARRANGEMENT: Chronological by birth year and thereunder alphabetically by surname.
DESCRIPTION: These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 02/16/2006
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Exempt. 34 CFR 99
SECONDARY DESIGNATION
Private
AGENCY: Sevier County School District (Utah)
SERIES: 27699
TITLE: North Sevier High School yearbooks
DATES: 1906-
ARRANGEMENT: Chronological by publication year.
DESCRIPTION: These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 05/02/2011
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Yearbooks provide historical information about students, teachers and school activities.
PRIMARY DESIGNATION
Public
AGENCY: Sevier County School District (Utah)
SERIES: 29522
TITLE: Budget and finance
DATES: 2010-
ARRANGEMENT: chronological
DESCRIPTION: The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. "Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995), "the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year." The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal
AGENCY: Sevier County School District (Utah)
SERIES: 29548
TITLE: Policy and procedures
DATES: 2017-
ARRANGEMENT: none
DESCRIPTION: These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations, and related correspondence.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal Legal
AGENCY: Sevier County School District (Utah)
SERIES: 29754
TITLE: Richfield High School yearbooks
DATES: 1956
ARRANGEMENT: Chronological by publication year.
DESCRIPTION: Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/04/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of students, faculty, activities, organizations, and student life at the school.
PRIMARY DESIGNATION
Public
AGENCY: Sevier County School District (Utah)
SERIES: 30444
TITLE: Audit reports
DATES: 1940-1941
ARRANGEMENT: Chronologically by audit period.
DESCRIPTION: These are studies, and reports prepared and produced as a result of an internal or external audit of the school district. Audit records summarize the district's programs, operations, productivity, performance, compliance, and can include examining and verifying the entities' financial activities for the year.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 03/02/2023
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years or until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records are historical because they provide evidence of business processes of the government and because they contribute substantially to knowledge and understanding of the people and communities of our state.
PRIMARY DESIGNATION
Public