St. George (Utah). Police Department
4--Accident reports9139--Property loss reports (R-58)
17139--Arrest folders
18016--Animal control bite reports
18023--Homicide and other major criminal case files
18038--Bicycle registration
18039--Dispatch tape recordings
85118--Incident reports
AGENCY: St. George (Utah). Police Department
SERIES: 4
TITLE: Accident reports
DATES: 1987-
ARRANGEMENT: None.
DESCRIPTION: These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1,000, or injury or death occurs (UCA 41-6a-404 (2007)), and is maintained for seven years.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vehicle accident reports, GRS-317
AUTHORIZED: 08/07/2018
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office for 3 years and then destroy.
Microfilm duplicate: Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. UCA 41-6-42 (2008)
AGENCY: St. George (Utah). Police Department
SERIES: 9139
TITLE: Property loss reports (R-58)
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are a "proper record" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.
RETENTION
Retain for 10 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Evidence tracking records, GRS-374
AUTHORIZED: 01/23/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years after final action and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Controlled
AGENCY: St. George (Utah). Police Department
SERIES: 17139
TITLE: Arrest folders
DATES: 1986-
ARRANGEMENT: Numerical by arrest number
DESCRIPTION: These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested, date, arrest time, arrest location, charges, description of offense, witnesses, victims, suspects, and name of officer(s) making arrest. Sometimes report is a multi-part form, with a copy sent to the county jail.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Arrest records, GRS-2028
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: For records prior to and including 2016. Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: For records prior to and including 2016. Retain in State Archives permanently.
Paper: For records beginning in 2016 and continuing to the present. Retain in Office for 10 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Public. Initial Contact Report (UCA 63G-2-301(2)(g) (2008))
AGENCY: St. George (Utah). Police Department
SERIES: 18016
TITLE: Animal control bite reports
DATES: 1984-
ARRANGEMENT: Alphabetical and numerical
DESCRIPTION: This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number, information on person bitten, informant's name, information on incident, treatment, animal and investigation.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Animal control records, GRS-1714
AUTHORIZED: 06/16/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(2)(c) and UCA 63G-2-302(1)(b) (2008)
AGENCY: St. George (Utah). Police Department
SERIES: 18023
TITLE: Homicide and other major criminal case files
DATES: 1978-
ARRANGEMENT: Alphabetical
DESCRIPTION: These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Homicide, violent felonies and sex crime investigation files, GRS-2024
AUTHORIZED: 05/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: St. George (Utah). Police Department
SERIES: 18038
TITLE: Bicycle registration
DATES: 1989-
ARRANGEMENT: Alphabetical
DESCRIPTION: These are records relating to the required licensing of all bicycles sold. All cycle dealers are required "to license or arrange to have licensed at time of purchase" all cycles and "to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Home address, telephone number
AGENCY: St. George (Utah). Police Department
SERIES: 18039
TITLE: Dispatch tape recordings
DATES: 1998-
ARRANGEMENT: Chronological
DESCRIPTION: These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.
RETENTION
Retain for 30 day(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Sound recordings: Retain in Office for 30 days and then erase.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: St. George (Utah). Police Department
SERIES: 85118
TITLE: Incident reports
DATES: 1892-
ARRANGEMENT: Numerical by case number
DESCRIPTION: A report of all police calls. Includes location, date, time, type of incident, persons involved, disposition, remarks, officer's name and number, and case number.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm duplicate: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL