Utah Department of Administrative Services

Division of Archives & Records Service

St. George (Utah). Police Department

85118--Incident reports
17139--Arrest folders
18016--Animal control bite reports
18023--Homicide and other major criminal case files
18038--Bicycle registration
18039--Dispatch tape recordings
4--Accident reports
9139--Property loss reports (R-58)

AGENCY: St. George (Utah). Police Department

SERIES: 85118
TITLE: Incident reports
DATES: 1892-
ARRANGEMENT: Numerical by case number
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: A report of all police calls. Includes location, date, time, type of incident, persons involved, disposition, remarks, officer's name and number, and case number.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm duplicate: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: St. George (Utah). Police Department

SERIES: 17139
TITLE: Arrest folders
DATES: 1986-
ARRANGEMENT: Numerical by arrest number

DESCRIPTION: These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested, date, arrest time, arrest location, charges, description of offense, witnesses, victims, suspects, and name of officer(s) making arrest. Sometimes report is a multi-part form, with a copy sent to the county jail.

RETENTION

Retain until microfilmed.

DISPOSITION

Transfer to the State Archives permanently.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 3.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. Initial Contact Report (UCA 63G-2-301(2)(g) (2008))


AGENCY: St. George (Utah). Police Department

SERIES: 18016
TITLE: Animal control bite reports
DATES: 1984-
ARRANGEMENT: Alphabetical and numerical

DESCRIPTION: This report form documents investigations of dog bites. Copies may be kept by the animal control officer, impound, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1997)). The report usually includes the case number, information on person bitten, informant's name, information on incident, treatment, animal and investigation.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 14, Item 9.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(c) and UCA 63G-2-302(1)(b) (2008)


AGENCY: St. George (Utah). Police Department

SERIES: 18023
TITLE: Homicide and other major criminal case files
DATES: 1978-
ARRANGEMENT: Alphabetical

DESCRIPTION: These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain permanently. May transfer to Archives with authority to weed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 58.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Police Department

SERIES: 18038
TITLE: Bicycle registration
DATES: 1989-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are records relating to the required licensing of all bicycles sold. All cycle dealers are required "to license or arrange to have licensed at time of purchase" all cycles and "to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Home address, telephone number


AGENCY: St. George (Utah). Police Department

SERIES: 18039
TITLE: Dispatch tape recordings
DATES: 1998-
ARRANGEMENT: Chronological

DESCRIPTION: These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.

RETENTION

Retain 30 days.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Sound recordings: Retain in Office for 30 days and then erase provided questionable actions are transferred to cassette tapes..

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 15.

PRIMARY DESIGNATION

Private


AGENCY: St. George (Utah). Police Department

SERIES: 4
TITLE: Accident reports
DATES: 1987-
ARRANGEMENT: none
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1,000, or injury or death occurs (UCA 41-6a-404 (2007)), and is maintained for seven years.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office for 10 years and then destroy.

Microfilm duplicate: Retain in State Records Center for 10 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 1.

Arrest reports have limited administrative and legal value.

PRIMARY DESIGNATION

Exempt. UCA 41-6-42 (2008)


AGENCY: St. George (Utah). Police Department

SERIES: 9139
TITLE: Property loss reports (R-58)
DATES: undated
ARRANGEMENT: None

DESCRIPTION: These are a "proper record" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (1997). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.

RETENTION

Retain 3 years after determination of loss.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after return or disposal of property and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 40.

PRIMARY DESIGNATION

Controlled