Utah Department of Administrative Services

Division of Archives & Records Service

San Juan County (Utah). County Recorder

83185--Fee and entry books
83187--Abstract books and indexes
23830--Annexation and township maps
23831--Subdivision maps
23832--Recorded (miscellaneous)maps
24066--Ownership plat maps
23904--Scheley water decision maps
23906--Informational maps
22839--Plat map book
14771--Grantor and grantee indexes
14772--Mortgagee/mortgagor indexes
14773--Water claims indexes
14786--General filing index
6157--Robert W. Morgan estate index
6682--Official records

AGENCY: San Juan County (Utah). County Recorder

SERIES: 83185
TITLE: Fee and entry books
DATES: [ca._1955]-
ARRANGEMENT: Numerical by book, page, and entry number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records reflect the payment of fees for the recording of legal instruments "entered in the order of its reception or entry." They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1995).

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County (Utah). County Recorder

SERIES: 83187
TITLE: Abstract books and indexes
DATES: [ca._1949]-
ARRANGEMENT: Numerical by township, range, and section
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument, book and page, entry number, and legal description.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County (Utah). County Recorder

SERIES: 23830
TITLE: Annexation and township maps
DATES: ca. 1950-
ARRANGEMENT: Alphabetical by town and district

DESCRIPTION: These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file "a transparent, reproducible plat or map" in the office of the county recorder, "together with a certified copy of the resolution or ordinance declaring the annexation" (UCA_ 10-2-415(4a)_(1995)). They also include the original township maps in San Juan County.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 2.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: San Juan County (Utah). County Recorder

SERIES: 23831
TITLE: Subdivision maps
DATES: ca. 1950-
ARRANGEMENT: Numerical by subdivision number

DESCRIPTION: These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-804(3) (1995)). All subdivisions must be approved by the "the legislative authority of the city or town in which such land may be situated, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated," before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1995)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 24.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: San Juan County (Utah). County Recorder

SERIES: 23832
TITLE: Recorded (miscellaneous)maps
DATES: ca. 1890-
ARRANGEMENT: Chronological

DESCRIPTION:

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL


AGENCY: San Juan County (Utah). County Recorder

SERIES: 24066
TITLE: Ownership plat maps
DATES: 1900-
ARRANGEMENT: Numerical by township, range, and township
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office until microfilmed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County (Utah). County Recorder

SERIES: 23904
TITLE: Scheley water decision maps
DATES: 1900-
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of state engineer document decision of the priority of water rights within in San Juan. They are used for reference purposes.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: San Juan County (Utah). County Recorder

SERIES: 23906
TITLE: Informational maps
DATES: 1900-
ARRANGEMENT: Chronological

DESCRIPTION: These are various maps filed with the county recorder. They are used for reference purposes. They include maps of county roads and highways,

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Public


AGENCY: San Juan County (Utah). County Recorder

SERIES: 22839
TITLE: Plat map book
DATES: unknown
ARRANGEMENT: None.

DESCRIPTION: This series contains plat maps from San Juan County.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the permanent nature of land records and their legal and historic value in helping determine land and/or water rights.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County (Utah). County Recorder

SERIES: 14771
TITLE: Grantor and grantee indexes
DATES: 1883-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These are alphabetical indexes where "all deeds and final judgments or decrees partitioning or affecting title as to possession of real property." The grantors' index contains the "number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of filing, kind of instrument, consideration, the book and page and entry number in which it is recorded, and a brief description of the premises" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995). One volume (1919-1947) is titled "Grantors to Index Mortgagers," Book 1. Another (1936-1947) is titled "Grantee's to dex Mortgagees" Book 1. Both include information on grantees/grantors.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: San Juan County (Utah). County Recorder

SERIES: 14772
TITLE: Mortgagee/mortgagor indexes
DATES: 1883-
ARRANGEMENT: Chronological by surname

DESCRIPTION: These are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the "Official records."

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: San Juan County (Utah). County Recorder

SERIES: 14773
TITLE: Water claims indexes
DATES: 1883-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These are indexes to recorded water claims. They consist of copies of certificates of water claims, quit claims, deeds, warranty deeds, trust deeds, and releases. The alphabetical index includes name, entry number, book and page recorded, and type of instrument.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 26.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: San Juan County (Utah). County Recorder

SERIES: 14786
TITLE: General filing index
DATES: 1975-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: This is an index to "all executions and writs of attachments and any other instruments not required by law to be spread upon the record," (UCA 17-21-6(11) (1990)). The index contains separate columns which include the names of plaintiffs in the execution, the defendants in the execution, purchaser at the sale and date of sale, and filing number of document.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 9.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: San Juan County (Utah). County Recorder

SERIES: 6157
TITLE: Robert W. Morgan estate index
DATES: 1890-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: San Juan County (Utah). County Recorder

SERIES: 6682
TITLE: Official records
DATES: i 1919-
ARRANGEMENT: Numerical by book number, thereunder chronological

DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records prior to and including 1983. Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Digital image: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public