San Juan County School District (Utah)

26255--School board minutes
25281--Publications
28883--Ute language learning aids
28789--Navajo language and culture learning aids
28790--Dineh language materials catalog
29521--Budget and finance
28910--Dineh; language and cultural curriculum records

AGENCY: San Juan County School District (Utah)

SERIES: 26255
TITLE: School board minutes
DATES: 1931-
ARRANGEMENT: Chronological

DESCRIPTION: These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting, board members absent and present, summary of proceedings and decisions made by the board.

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 06/18/2013

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: San Juan County School District (Utah)

SERIES: 25281
TITLE: Publications
DATES: 1969-
ARRANGEMENT: Chronological by year.

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published.

RETENTION

Permanent. Retain until administrative need ends

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 04/02/2009

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County School District (Utah)

SERIES: 28883
TITLE: Ute language learning aids
DATES: 1965-
ARRANGEMENT: By media type.

DESCRIPTION: These records support the agency's function to create a variety of aids to create assist in the learning of the Ute language for Ute students and families. Records include bilingual books, flashcards, pronunciation guides, and posters.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 12/28/2022

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

These records have permanent historical value as documentation of Ute language and culture and of the efforts of the school district to preserve that heritage among children in district schools.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County School District (Utah)

SERIES: 28789
TITLE: Navajo language and culture learning aids
DATES: 1961-
ARRANGEMENT: By media type.

DESCRIPTION: These records support the agency's function to create a variety of learning aids to create a print- and media-rich Dine (Navajo) language environment for students and families. Records include bilingual books, flashcards, pronunciation guides, audio/visual materials, and posters.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 12/28/2022

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

Compact disc: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

Digital Versatile Disk - Read Only: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

Filmstrips: Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

The materials in this series have permanent historical value as documentation of Dine culture and of the efforts to preserve and perpetuate Dine cultural heritage and language.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County School District (Utah)

SERIES: 28790
TITLE: Dineh language materials catalog
DATES: 1960-
ARRANGEMENT:

DESCRIPTION: These records support the agency's function to distribute Dineh (Navajo) language materials. Catalogs are used to promote the various learning aids created by the agency.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678

AUTHORIZED: 12/21/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are historically valuable for researching the preservation of the Dine heritage.

PRIMARY DESIGNATION

Public


AGENCY: San Juan County School District (Utah)

SERIES: 29521
TITLE: Budget and finance
DATES: 2016-
ARRANGEMENT: chronological

DESCRIPTION: The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. "Prior to June 22 of each year, each local school board shall adopt a budget and make appropriations for the next fiscal year" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995), "the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year." The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

APPRAISAL

Administrative Fiscal


AGENCY: San Juan County School District (Utah)

SERIES: 28910
TITLE: Dineh; language and cultural curriculum records
DATES: 1965-
ARRANGEMENT:

DESCRIPTION: These records support the agency's function to create a variety of aids for teachers to use when teaching about the Dineh (Navajo) language and culture. Records include lesson plans on various topics.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Mandated or significant training materials, GRS-1951

AUTHORIZED: 07/12/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are historically valuable for researching the preservation of the Dine heritage.

PRIMARY DESIGNATION

Public