Utah Department of Administrative Services

Division of Archives & Records Service

Box Elder County (Utah). County Clerk

82843--Marriage license applications
25624--Emergency operations plan
6121--Marriage licenses
10281--Oaths of office
10282--Official bonds
10284--Contracts
12354--Resolutions
23142--Marriage license record books
23143--Marriage license record book indexes

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 82843
TITLE: Marriage license applications
DATES: 1974-
ARRANGEMENT: Numerical by application number

DESCRIPTION: These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: "the full names of the contracting parties, including the maiden name of the female, the present place of residence of each, the date and place of birth (town or city, county, state or country, if possible), the names of their respective parents, including the maiden name of the mother, the birth places of fathers and mothers (town or city, county, state or country, if possible), andthe distinctive race or nationality or each of the parent. If the female is a widow, her maiden name shall be shown in brackets" (UCA 30-1-8 (1995)).

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 24.

AUTHORIZED: //

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Exempt. UCA 26-2-22


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 25624
TITLE: Emergency operations plan
DATES: 2004-
ARRANGEMENT: Chronological, thereunder numerical by chapter number

DESCRIPTION: These files are used to prepare county-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 10, Item 1.

AUTHORIZED: 10/26/2004

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 63G-2-305(11)


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 6121
TITLE: Marriage licenses
DATES: i 1887-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains copies of the marriage licenses granted in Box Elder County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 25.

AUTHORIZED: 04/04/2000

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 10281
TITLE: Oaths of office
DATES: undated
ARRANGEMENT: Chronological

DESCRIPTION: These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials "shall take and subscribe to a specified oath or affirmation." All oaths and bonds for county officials "shall be filed with the county clerk, except for the county clerk which shall be filed with the county treasurer" (UCA 52-1-3 (1995)).

RETENTION

Retain until administrative needs.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 28.

AUTHORIZED: 03/11/1992

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 10282
TITLE: Official bonds
DATES: 1881-
ARRANGEMENT: Chronological

DESCRIPTION: "All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer" (UCA 17-16-11 (1995)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 03/11/1992

FORMAT MANAGEMENT

Paper: Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

Official bonds have administrative value by providing evidence that required bonds have been posted in accordance with state law.

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 10284
TITLE: Contracts
DATES: 1912-
ARRANGEMENT: Chronological

DESCRIPTION: These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.

RETENTION

Retain 7 years after expiration of contract.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 13, Item 18.

AUTHORIZED: 06/07/2016

FORMAT MANAGEMENT

Paper: For records beginning in 1977 and continuing to the present. Retain in Office for 7 years after expiration of contract and then destroy.

Paper: For records beginning in 1912 through 1977. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 12354
TITLE: Resolutions
DATES: 1905-
ARRANGEMENT: Chronological, thereunder numerical by resolution number

DESCRIPTION: These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to "make full entries of all [county commission] resolutions" (UCA 17-5-10 (1990)). The most commonly adopted resolutions include the following: adoption of county budgets, sale of industrial bonds, and creation of special improvement districts.

RETENTION

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule CNT 14, Item 35.

AUTHORIZED: 07/13/1993

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 23142
TITLE: Marriage license record books
DATES: 1887-
ARRANGEMENT: Chronological

DESCRIPTION: The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures, the official performing the ceremony, witnesses, and date.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently and then microfilm.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Clerk

SERIES: 23143
TITLE: Marriage license record book indexes
DATES: 1887-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These books index the reocrd books kept by the County Clerk. For each name, the record book and page number is given, and in some cases, the license number as well.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently and then microfilm.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on the value of these records in documenting marriages.

PRIMARY DESIGNATION

Public