Utah Department of Administrative Services

Division of Archives & Records Service

Box Elder County (Utah). County Clerk

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 6121
TITLE: Marriage licenses
DATES: i 1887-
ARRANGEMENT: Chronological

DESCRIPTION: This series contains copies of the marriage licenses granted in Box Elder County. The information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 9927
TITLE: General ledgers
DATES: 1897-1923
ARRANGEMENT: None

DESCRIPTION: These are summaries showing the "amount of receipts from and disbursements of each department" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 10281
TITLE: Oaths of office
DATES: undated
ARRANGEMENT: Chronological

DESCRIPTION: These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV, Sec. 10). Before entering into the duties of all elected and appointed officials "shall take and subscribe to a specified oath or affirmation." All oaths and bonds for county officials "shall be filed with the county clerk, except for the county clerk which shall be filed with the county treasurer" (UCA 52-1-3 (1995)).

RETENTION

Retain until administrative needs.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 28.

This disposition is based on both the evidential and informational value of these records. They are important research tools. These oaths may be used to document the organization of the agency/office and to identify individual persons serving in elected and appointed positions.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 10282
TITLE: Official bonds
DATES: 1881-
ARRANGEMENT: Chronological

DESCRIPTION: "All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer" (UCA 17-16-11 (1995)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 29.

Official bonds have administrative value by providing evidence that required bonds have been posted in accordance with state law.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 10283
TITLE: General administrative records
DATES: undated
ARRANGEMENT: chronological

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 10284
TITLE: Contracts
DATES: 1912-
ARRANGEMENT: Chronological

DESCRIPTION: These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.

RETENTION

Retain 6 years after expiration of contract.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: For records beginning in 1977 and continuing to the present. Retain in Office for 6 years after expiration of contract and then destroy.

Paper: For records beginning in 1912 through 1977. Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 9, Item 12.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 12225
TITLE: Miscellaneous index
DATES: 1906-1934
ARRANGEMENT: Alphabetical by letter of alphabet

DESCRIPTION: This is an index to recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(9) (1995)). They were traditionally instruments which did not include a legal description. The index contains the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 12226
TITLE: Bonds, resolutions, and ordinances and index
DATES: 1892-1916
ARRANGEMENT: Alphabetical by letter in alphabet

DESCRIPTION: These are official bonds, resolutions, and ordinances. From 1892 to 1912 these records were filed together. These are the bonds forthe county elected officials, and the county ordinances and resolutions approved by the county commission.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 31.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 12354
TITLE: Resolutions
DATES: 1905-
ARRANGEMENT: Chronological, thereunder numerical by resolution number

DESCRIPTION: These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to "make full entries of all [county commission] resolutions" (UCA 17-5-10 (1990)). The most commonly adopted resolutions include the following: adoption of county budgets, sale of industrial bonds, and creation of special improvement districts.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 35.

Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 14947
TITLE: Incorporation case files of LDS church wards
DATES: 1886-1901
ARRANGEMENT: Alphabetical by LDS Church Ward
TOTAL VOLUME: 4.00 reels.

DESCRIPTION: These case files contain Articles of Incorporation filed with the Box Elder County Clerk by LDS Church Wards. The articles of incorporation were required to be filed with the County Clerk and State to ensure that the laws which pertained to the organization were adhered to. The actual articles of incorporation record the following: names of the corporation officers including the President which was filled by the Bishop of the ward, names of the ward members, and oaths of office. The Articles of Incorporation state that the members of the ward "desired to become a body corporate, under and in accordance with the existing laws of Utah Territory, and had met for that purpose." The law of the Utah Territory stated " that any number of persons associated together for religious, social, scientific, benevolent or other purposes...when pecuniary profit is not their object...may incorporate themseleves as provided in this Act (Laws of Utah, 1878, chap., 18, sec., 1).

Under current Utah law and the laws of the territorial legislature, individuals desiring to incorporate, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business, amount of stock to be issued, terms for officers, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 23142
TITLE: Marriage license record books
DATES: 1887-
ARRANGEMENT: Chronological

DESCRIPTION: The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures, the official performing the ceremony, witnesses, and date.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently and then microfilm.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 23143
TITLE: Marriage license record book indexes
DATES: 1887-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These books index the reocrd books kept by the County Clerk. For each name, the record book and page number is given, and in some cases, the license number as well.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently and then microfilm.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on the value of these records in documenting marriages.

PRIMARY DESIGNATION

Public

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 25624
TITLE: Emergency operations plan
DATES: 2004-
ARRANGEMENT: Chronological, thereunder numerical by chapter number

DESCRIPTION: These files are used to prepare county-wide plans for action to address emergency conditions (e.g., fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 10, Item 1.

PRIMARY DESIGNATION

Public. UCA 63G-2-305(11)

AGENCY: Box Elder County (Utah). County Clerk

SERIES: 82843
TITLE: Marriage license applications
DATES: 1974-
ARRANGEMENT: Numerical by application number

DESCRIPTION: These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: "the full names of the contracting parties, including the maiden name of the female, the present place of residence of each, the date and place of birth (town or city, county, state or country, if possible), the names of their respective parents, including the maiden name of the mother, the birth places of fathers and mothers (town or city, county, state or country, if possible), andthe distinctive race or nationality or each of the parent. If the female is a widow, her maiden name shall be shown in brackets" (UCA 30-1-8 (1995)).

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 24.

PRIMARY DESIGNATION

Exempt. UCA 26-2-22