Utah Department of Administrative Services

Division of Archives & Records Service

Box Elder County (Utah). County Recorder

84097--Mining records
17649--Plat maps
23098--Subdivision plats
23099--Town plats
24275--Miscellaneous record books
6285--Deed indices & bonds
6287--Mortgagee/mortgagor indexes
6289--Fee and entry books
3661--Land records book
7132--Official records

AGENCY: Box Elder County (Utah). County Recorder

SERIES: 84097
TITLE: Mining records
DATES: 1871-
ARRANGEMENT: Chronological by date filed.

DESCRIPTION: Mining records, which constitute a legal record, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of claim, locators, locations, legal description, and the mining district; proofs of labor which record the work performed at each mine annually; and deeds which record information affecting the title to the mining property. Other records include mineral certificates, affidavits of ownership, mining leases, and options to purchase.

Until the law changed in 1897 mining districts in Utah had the option of electing their own mining district recorder. Many of the larger districts within Utah chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Beginning in 1897, all mining records in the county were filed with the county recorder.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.

APPRAISAL

Historical Legal

Because of the importance of mining information, which documents the monitoring and registering of mining operations, the County Recorder is required by law to maintain mining records and their corresponding indexes.

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 17649
TITLE: Plat maps
DATES: 1943-
ARRANGEMENT:

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

While ownership plats are retained only until they are superseded, periodically retaining plat maps will provide a valuable historical record of property ownership.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 23098
TITLE: Subdivision plats
DATES: 1893-
ARRANGEMENT: Alphabetical by subdivision

DESCRIPTION: These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-804(3) (1995)). All subdivisions must be approved by the "the legislative authority of the city or town in which such land may be situated, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated," before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1995)).

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 24.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 23099
TITLE: Town plats
DATES: 1888-
ARRANGEMENT: Alphabetical by town name

DESCRIPTION:

RETENTION

Retain permanent.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 24275
TITLE: Miscellaneous record books
DATES: 1876-
ARRANGEMENT: Chronological, thereunder alphanumerical by book letter and page number

DESCRIPTION: These are copies of recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(9) (1995)). The index contains the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 6285
TITLE: Deed indices & bonds
DATES: undated
ARRANGEMENT: None

DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008) and 63G-2-301(1)(g) (2012)


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 6287
TITLE: Mortgagee/mortgagor indexes
DATES: undated
ARRANGEMENT: None

DESCRIPTION: These are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the "Official records."

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 6289
TITLE: Fee and entry books
DATES: i 1888-
ARRANGEMENT: Numerical by document number

DESCRIPTION: These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. Information includes fees collected, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.

APPRAISAL


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 3661
TITLE: Land records book
DATES: undated
ARRANGEMENT:

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Box Elder County (Utah). County Recorder

SERIES: 7132
TITLE: Official records
DATES: i 1893-
ARRANGEMENT: Numerical by book number, thereunder chronological

DESCRIPTION: The offical record is a cpmpilation of the records kept as documents registered by the county recorder. Beginning in 1912 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds, bills of sale, medical certification records, United State Military discharges, affidavits, powers of attorney, lis pendens, land agreements, redemption certificates, gas and oil leases, deeds, mortgages, mining records, water records, leases, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then return original instrument to owner.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

By statute these records are both permanent and are open to the public.

PRIMARY DESIGNATION

Public