Utah Department of Administrative Services

Division of Archives & Records Service

Box Elder County School District (Utah)

14170--School board minutes
25506--Special education student files
1414--Publications

AGENCY: Box Elder County School District (Utah)

SERIES: 14170
TITLE: School board minutes
DATES: 1907-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 4.00 cubic feet.

DESCRIPTION: Minutes of regular, special and emergency meetings of school board. Includes date, time, members present and excused, summary of proceedings, votes, decisions, and official agenda.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Box Elder County School District (Utah)

SERIES: 25506
TITLE: Special education student files
DATES: 1975-
ARRANGEMENT: Alphabetical by name.
ANNUAL ACCUMULATION: 20.00 cubic feet.

DESCRIPTION: These files document students enrolled in the district's special education programs in accordance with the provisions of 34 CFR 300.560-300.577 (1998). They are required to receive federal and state special education funding. Services can be discontinued when student is reclassified as no longer needing special education services, the student moves, or refuses the services. They contain various reports and completed forms including individual education program records (IEPs), inspection logs, evaluation and re-evaluation forms, parental approval forms, test protocols, parent surveys, parent information, third party information, placement documents, refusal of services forms, and other legal documents required by federal regulations and state rules to verify a student's disability and need for special education services.

RETENTION

Retain 5 years after completion of the last individual education program record (IEP).

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until completion of the last IEP and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah School Districts General Retention Schedule, Schedule 16, Item 1.

PRIMARY DESIGNATION

Exempt. 34 CFR 301.562(2008), 34 (CFR 99 (2008)


AGENCY: Box Elder County School District (Utah)

SERIES: 1414
TITLE: Publications
DATES: 1921-
ARRANGEMENT: None

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the school district or any of its departments, programs or schools, and made available to the public, or the last manuscript report if not published.

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 24.

Disposition based on value of these diverse records in documenting the achievements, programs and functions of the School District.

PRIMARY DESIGNATION

Public