Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake County (Utah). County Clerk

13195--Election records
13196--Election registers
13198--Check registers
13200--Pawnshop records
13201--Bounty records
13206--Pension payroll records
13208--Business licenses
13210--General and limited partnerships records
6211--General and limited partnership index
6688--Marriage applications and licenses
11982--Notaries public register
11985--Petitions and affidavits
10360--Marriage license index books

AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13195
TITLE: Election records
DATES: 1900-1917; 1930-1956
ARRANGEMENT: None.

DESCRIPTION: Includes precinct registration talleys, oaths of judges of elections, election results, election laws, etc.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13196
TITLE: Election registers
DATES: 1914-
ARRANGEMENT: none

DESCRIPTION: These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. "A person may not vote at any election unless that person is registered to vote as required" by law (UCA 20A-2-102 (1995)) . The registers' columns provide for the following entries: "registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary, November, bond [elections]; date of birth; place of birth; place of current residence; street address, zip code; and space for the voter to sign his name for each election" (UCA 20a-5-401 (1995)). These lists are used at the polls by the election judges to identify registered voters andto record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records prior to and including 1940. Retain in Agency Record Center permanently.

Paper: For records beginning in 1941 and continuing to the present. Retain in Office for 4 years and then destroy.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13198
TITLE: Check registers
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13200
TITLE: Pawnshop records
DATES: 1893-
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13201
TITLE: Bounty records
DATES: 1904-1927
ARRANGEMENT: Numerical

DESCRIPTION: To eliminate predator problems within the county a bounty system was established to pay hunters to kill specific animals. Each hunter needed to bring the skins to the auditor's office within 60 days of the kill. The skins were individually priced and payment was made upon receipt.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Agency Record Center permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13206
TITLE: Pension payroll records
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13208
TITLE: Business licenses
DATES: i 1895-
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 13210
TITLE: General and limited partnerships records
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 6211
TITLE: General and limited partnership index
DATES: undated
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 6688
TITLE: Marriage applications and licenses
DATES: i 1887-
ARRANGEMENT: Numerical by marriage license number

DESCRIPTION: The first two reels of this series consists of marriage licenses filed with the county probate court clerk. Beginning in 1888, an application was filed first. Then the marriage license was filed with the application. Later, they moved to bound volumes of applications with the license attached. These are original applications and licenses with original signatures. The series was assumed by the county clerk when the probate court was abolished.

Information on applications gives family history data: dates and places of birth, number previous marriages, parents' names, etc. The license includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk. If permission was required for the marriage of minors, that too was recorded.

Entries were numbered consecutively from number 1 beginning in 1887. In 1905, the clerk started over again with number 1. Renumbering was begun yet again in 1974; printer error in creating the forms accounts for the apparent gap between 1000 and 1801. In 1977, they chose not to use numbers 27385-27999. In 1983, renumbering was begun once more.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1983 and continuing to the present. Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Paper: For records prior to and including 1982. Retain in Agency Record Center until microfilmed and then destroy provided microfilm has passed inspection.

APPRAISAL

Historical

PRIMARY DESIGNATION

Exempt. UCA 26-2-22


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 11982
TITLE: Notaries public register
DATES: 1903-1981
ARRANGEMENT: Alphabetical, thereunder chronological

DESCRIPTION: This is an index to all notaries public in the county. After the county clerk receives "certification of notaries public from the Division of Corporations and Commercial Code," he shall "keep and maintain an indexed record" of notaries public within the county "showing the names of all persons holding notarial commissions, with the dates of issuance and expiration" (UCA 17-20-3 (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 27.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 11985
TITLE: Petitions and affidavits
DATES: 1976-
ARRANGEMENT:

DESCRIPTION: These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to "preserve and file all petitions" (UCA 17-5-15(7)(1990)). Signatures must be verified to determine whether petitioners are registered voters.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after issue resolved or final decision is made or until microfilmed and then transfer to Agency Record Center. Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 32.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake County (Utah). County Clerk

SERIES: 10360
TITLE: Marriage license index books
DATES: 1887-
ARRANGEMENT: Numerical or chronological by volume indexed, thereunder alphabetical by bride and grooms's surnames

DESCRIPTION: These books index the record books and the application and license books kept by the Salt Lake County Clerk. Each indexes a certain volume or date span. Within that framework, a license can be accessed by either the man or woman's name. For each name, the record book and page number is given (series 4000) and the license number (series 6688). Record books were no longer kept after 1952, so the indexes after that point just index series 6688.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL