Salt Lake County (Utah). County Clerk
6688--Marriage applications and licenses6211--General and limited partnership index
10360--Marriage license index books
13196--Election registers
13200--Pawnshop records
13206--Pension payroll records
13208--Business licenses
13210--General and limited partnerships records
11985--Petitions and affidavits
30408--Election returns
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 6688
TITLE: Marriage applications and licenses
DATES: i 1887-
ARRANGEMENT: Numerical by marriage license number
DESCRIPTION: The first two reels of this series consists of marriage licenses filed with the county probate court clerk. Beginning in 1888, an application was filed first. Then the marriage license was filed with the application. Later, they moved to bound volumes of applications with the license attached. These are original applications and licenses with original signatures. The series was assumed by the county clerk when the probate court was abolished.
Information on applications gives family history data: dates and places of birth, number previous marriages, parents' names, etc. The license includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk. If permission was required for the marriage of minors, that too was recorded.
Entries were numbered consecutively from number 1 beginning in 1887. In 1905, the clerk started over again with number 1. Renumbering was begun yet again in 1974; printer error in creating the forms accounts for the apparent gap between 1000 and 1801. In 1977, they chose not to use numbers 27385-27999. In 1983, renumbering was begun once more.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1991
FORMAT MANAGEMENT
Paper: For records beginning in 1983 and continuing to the present. Retain in Office permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Paper: For records prior to and including 1982. Retain in Agency Record Center until microfilmed and then destroy provided microfilm has passed inspection.
APPRAISAL
Historical
PRIMARY DESIGNATION
Exempt. UCA 26-2-22
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 6211
TITLE: General and limited partnership index
DATES: undated
ARRANGEMENT: Alphanumerical
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Agency Record Center permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Agency Record Center permanently.
APPRAISAL
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 10360
TITLE: Marriage license index books
DATES: 1887-
ARRANGEMENT: Numerical or chronological by volume indexed, thereunder alphabetical by bride and grooms's surnames
DESCRIPTION: These books index the record books and the application and license books kept by the Salt Lake County Clerk. Each indexes a certain volume or date span. Within that framework, a license can be accessed by either the man or woman's name. For each name, the record book and page number is given (series 4000) and the license number (series 6688). Record books were no longer kept after 1952, so the indexes after that point just index series 6688.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 13196
TITLE: Election registers
DATES: 1914-
ARRANGEMENT: none
DESCRIPTION: These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. "A person may not vote at any election unless that person is registered to vote as required" by law (UCA 20A-2-102 (1995)) . The registers' columns provide for the following entries: "registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary, November, bond [elections]; date of birth; place of birth; place of current residence; street address, zip code; and space for the voter to sign his name for each election" (UCA 20a-5-401 (1995)). These lists are used at the polls by the election judges to identify registered voters andto record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.
RETENTION
Permanent. Retain for 4 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 13200
TITLE: Pawnshop records
DATES: 1893-
ARRANGEMENT: none
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 13206
TITLE: Pension payroll records
DATES: undated
ARRANGEMENT: none
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm master: Retain in Archives permanently.
APPRAISAL
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 13208
TITLE: Business licenses
DATES: i 1895-
ARRANGEMENT: none
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 13210
TITLE: General and limited partnerships records
DATES: undated
ARRANGEMENT: none
DESCRIPTION:
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 11985
TITLE: Petitions and affidavits
DATES: 1976-
ARRANGEMENT:
DESCRIPTION: These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to "preserve and file all petitions" (UCA 17-5-15(7)(1990)). Signatures must be verified to determine whether petitioners are registered voters.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after issue resolved or final decision is made or until microfilmed and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
Microfilm master: Retain in State Archives permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 30408
TITLE: Election returns
DATES: 2021-
ARRANGEMENT: Chronological by election year
DESCRIPTION: These records are election returns, and include ballot envelopes, ballots, tabs, and other related materials from each election.
RETENTION
Retain for 22 month(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule County election ballots and returns, GRS-262
AUTHORIZED: 09/20/2022
FORMAT MANAGEMENT
Paper: Retain in Office for 2 months and then transfer to State Records Center. Retain in State Records Center for 20 months and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 20A-4-202 (2022)
SECONDARY DESIGNATION
Protected. Utah Code 20A-3a-104 (2020)