Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake County (Utah). County Recorder

84208--Lien and leases
84212--Auditor's tax deeds
13212--Releases, deeds, and mortgages
6111--Abstracts, tracts, and indices
6140--Mining claims locations index
6021--Abstract records
6022--Bingham book 192 mining claims index
4044--Plat map books
6988--Official records
6991--Mining records
6996--Grantor and grantee indexes
6998--Powers of attorney
7021--Mortgages
7086--Subdivision plats
7095--Fee and entry books
7113--Deed record books
7121--Water claims and deeds
11818--Special improvement index

AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 84208
TITLE: Lien and leases
DATES: i 1905-
ARRANGEMENT: Numerical by book number, thereunder by page number.

DESCRIPTION: Liens are kept by the county recorder to register instruments affecting property of a debtor if a creditor holds or sells that property liens serve as security or payment of a debt. The lien record indicates entry number; name and address of person filing lien; nature of the lien; signature of person giving lien; certification of notary public; date recorded; and signature of county recorder. The lease record represents legal agreements concerning the change of leasing of land registered with the county recorder. The information shows names of parties ot agreement; date and terms of agreements; legal description of property; consideration; date of payment; amounts of principal and interest; total smount; acknowledgment; and signature of the county recorder.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm duplicate: For records beginning in 1905 through 1948. Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 84212
TITLE: Auditor's tax deeds
DATES: i 1921-
ARRANGEMENT: Numerical by book number, thereunder chronological

DESCRIPTION: When property was sold for delinquent taxes, the deed on the land would be entitled auditor's tax deeds. The tax assessment was made by the county auditor but the deed was registered with the county recorder. These are recorded copies of the deed at the time of the sale of property. Information includes name of property owner at the time of assessment; legal description of property; dates of instrument and sale of property; entry number; amount of taxes, costs, interest, and penalties; date and time of recording; and signatures of county auditor and witnesses.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 13212
TITLE: Releases, deeds, and mortgages
DATES: undated
ARRANGEMENT: none

DESCRIPTION:

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6111
TITLE: Abstracts, tracts, and indices
DATES: 1871-
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6140
TITLE: Mining claims locations index
DATES: undated
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently.

APPRAISAL


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6021
TITLE: Abstract records
DATES: i 1938-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument, book and page number where instrument was recorded, entry number of instrument, and legal description.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6022
TITLE: Bingham book 192 mining claims index
DATES: undated
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently.

APPRAISAL


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 4044
TITLE: Plat map books
DATES: 1848-
ARRANGEMENT: Alphanumerical.

DESCRIPTION: Plat maps recording property ownership throughout the county, including within cities. Includes the earliest pioneer plat map for Salt Lake.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6988
TITLE: Official records
DATES: i 1850-
ARRANGEMENT: Numerical according to book number, thereunder chronological

DESCRIPTION: The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1941 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstracter bonds, bills of sale, medical certification records, United States Military discharges, affidavits, powers of attorney, lis pendens, land agreements, redemption certificates, gas and oil leases, deeds, mortgages, mining records, water records, leases, and liens. This series also included certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then return to patron.

Microfilm master: Retain in State Archives permanently.

Computer data files: Retain in Office permanently.

Compact disc: Retain in Office until administrataive need ends.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

There exists at least two complete copies of this record from 1850 to 1986 on microfilm within the office. By statute, these records are all permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6991
TITLE: Mining records
DATES: i 1863-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: Mining records are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. These records are subdivided into several subseries, which focus on different stages of the mining industry. The record of mining locations show name of claim and locations; legal description of claim; and the mining district. Proof of labor registers records the work performed on each mine annually by each worker. Placer location notices show name and description of claim. Mining deeds record information affecting the title to the mining property; and abstract of mines records instruments affecting title to patented mining claims which include type of instrument filed with the county recorder.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

By statute, these records are all permanent and are opened to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6996
TITLE: Grantor and grantee indexes
DATES: i 1928-
ARRANGEMENT: Alphabetical by name of grantee/grantor or principal party

DESCRIPTION: These records are used to index all deeds, final judgments, claims, patents, or decrees partitioning or affecting the title or possession of real property in Salt Lake County as registered with the county recorder. The information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

Historical

By statute, these records are permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 6998
TITLE: Powers of attorney
DATES: i 1888-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: This record shows the authorizing of legal power for parties involved in land acquisitions. The information includes date of the instrument; names of grantor and grantee; powers granted; acknowledgment; date recorded; and signatures of grantor and county recorder.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL

By statute, these records are permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 7021
TITLE: Mortgages
DATES: i 1922-
ARRANGEMENT: Numerical according to book number, thereunder by page number.

DESCRIPTION: Mortgages are recorded with the county recorder to show a property title as security on a loan. The information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

By statute, these records are permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 7086
TITLE: Subdivision plats
DATES: 1889-
ARRANGEMENT: Numerical by parcel number

DESCRIPTION: These are plat maps for new subdivisions. Before a subdivision is officially created, a subdivision plat must be recorded with the county recorder (UCA 10-9-26). They are used as a reference to new subdivisions and to meet legal requirements. The information includes blocks, lots and streets with subdivisions, school districts, square foot measurements, fire hydrants, utility basements, building lines, streets, roads, power and light lines, dimension, sections, signature of various commissions, name of subdivision, owner's name, and parcel numbers.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Maps: Retain in Office permanently.

Microfiche master: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL

By statute, these plats are permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 7095
TITLE: Fee and entry books
DATES: i 1890-
ARRANGEMENT: Alphabetical by book, thereunder Numerical by page number

DESCRIPTION: These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. The information includes fees collected, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfiche master: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL

Fiscal Historical Legal

By statute, these records are permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 7113
TITLE: Deed record books
DATES: i 1855-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff, administrator, quit claim, guardian, probate, mayor, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee, legal description of property; consideration given for the property; signatures; and date recorded.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

Historical Legal

By statute, these records are permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-19 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 7121
TITLE: Water claims and deeds
DATES: 1948-
ARRANGEMENT: Numerical by book number, thereunder by page number

DESCRIPTION: The water claims and deeds, registered with the recorder, show water alottments within the county and their ownership. The record includes information about appropriation of water showing entry number; application number, certificate number ;names of grantor and grantee; amount of water granted; point of diversion; purpose of water use; conditions governing use; signature of state engineer; and signature of county recorder. This index includes the kind of instrument, date of instrument, and date of filing, entry, grantors, grantees, and description of property.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Agency Record Center permanently.

APPRAISAL

By statute, these records are permanent and open to the public (UCA 17-21-1 thru 25).

PRIMARY DESIGNATION

Public. UCA 17-21-17 (2008)


AGENCY: Salt Lake County (Utah). County Recorder

SERIES: 11818
TITLE: Special improvement index
DATES: 1976, 1990-
ARRANGEMENT: Chronological, thereunder alphabetical by special district name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: Index to resolutions creating special districts, as required by law. Includes special district, names, recording date and time, entry number, book number, page number, instrument and remarks. UCA 17A-3207(7)(a)(1992) requires the governmental entity creating a special district to "within five days from the date of creating the district, to file in the county recorder's office, a copy of the notice of intention and the resolution creating the district, as finally approved, together with a list of properties proposed to be assessed described by tax identification number and valid legal description of property within the district."

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in Office permanently.

Computer data files: Retain in Office until updated and then delete.

APPRAISAL

Legal

This disposition is based on the legal requirements specified in UCA 17-21-6 and 17-21-1 (1992).

PRIMARY DESIGNATION

Public. UCA 17-21-19