Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). Department of Airports

24959--Annual reports
3952--Fuel records
8765--Lost and found listing
8766--Incoming calls monitoring tapes
8767--Ultralights information files
8768--Runway sensor scanner information system
8702--Project data files
8703--Project files
8704--As-built project drawings
8705--Facilities maps, drawings and aerial photographs
8706--Extra work orders and payments files
8707--Construction meeting minutes
8708--Airport slides/photographs
8709--Special studies
8710--Materials test reports
8711--Daily log books
8712--Survey field books
8713--Reports
8714--Automobile indemnity agreement forms
8715--Mechanics summary report
8716--Airfield snow removal manuals
8717--Vehicle maintenance files
8718--Vehicle maintenance system summary reports
8719--Building monitor system
8720--Computer database program
8721--Janitorial inspection report form
8722--Salary, price and rate surveys
8723--Fund records
8724--Consultant proposal project files
8725--Noise monitoring tapes
8726--Noise complaint forms
8727--Five year master schedule file
8728--Administrative master correspondence files
8729--Administrative master files/air carriers
8730--Legal notices and collection correspondence files
8731--Air service case files
8732--Air traffic statistical printouts
8733--Land appraisal reports
8734--Bid forms and price quotation files
8735--Airport authority minutes
8736--Labor distribution input cards and transaction register files
8737--Airline billings
8738--Manual and variable billing control log
8739--Daily cash receipts
8740--Bank deposit slips
8741--Monthly financial statements reports
8742--Audit record files
8743--Budget worksheets
8744--State fuel tax reports
8745--Interdepartmental billings
8746--Concession commission reports
8747--Construction schedule project files
8748--Gasoline reports
8749--Hangar correspondence files
8750--Revenue management files
8751--Construction project files
8752--Operations daily log/reports
8753--Record of violations
8754--Airfield inspections files
8755--Notice to airman forms
8756--Master record forms
8757--Construction in air space correspondence files
8758--Identification badge record cards
8759--Snow removal case files
8760--Picketing request files
8761--Screening activity report forms
8762--Canine reports
8763--Operation's manual
8764--Gate card/vehicle sticker records

AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 24959
TITLE: Annual reports
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.

Publications which document agency history and functions have ongoing research value.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 3952
TITLE: Fuel records
DATES: 1977-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.20 cubic feet.

DESCRIPTION: These are the fuel and oil tickets received from division personnel for each vehicle used and a computer printout. They are used to monitor fuel usage and to update the monthly "Cost and Data Report". The printout includes the following information: pump number, employee user, date, amount and type of fuel.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the record's primary informational value to the agency.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8765
TITLE: Lost and found listing
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This listing is a record of all items collected at airport's 'Lost and Found Department.' Items are kept for thirty days and listing is used to show disposition of found items. This listing includes date; description of lost or found item; where lost or found; name of person returned to; and assigned number. Files also include disposition of each item and correspondence regarding lost and found items.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8766
TITLE: Incoming calls monitoring tapes
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: These audio tapes are created through the airports due reel to reel system which monitors all incoming calls to the Airport Control Center. One reel is removed in emergency situations (bomb threats, accidents, etc.) and information is transferred to cassette tape. The tapes are used for both verification and litigation purposes. The tapes record 24 hours and are rotated on a monthly basis.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Sound recordings: Retain in Office for 30 days and then erase.

Sound recordings: Retain in Office until litigation is resolved and then erase.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8767
TITLE: Ultralights information files
DATES: 1984-
ARRANGEMENT: None
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These informational files concern ultralights (small, one person aircraft which are prohibited in airport air space) activities at the International Airport and Airport II. These files include regulation governing, orders concerning, and related correspondence.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8768
TITLE: Runway sensor scanner information system
DATES: 1985-
ARRANGEMENT: None

DESCRIPTION: This is an automated system used to monitor runway conditions to alert Airport personnel of existing hazardous conditions. This system is only used during adverse weather conditions. A paper copy is received only upon request during adverse conditions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until problem is corrected and then destroy.

Computer magnetic storage media: Retain in Office until updated and then erase.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8702
TITLE: Project data files
DATES: 1940-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 0.60 cubic feet.

DESCRIPTION: These project files concern airport construction projects. They are used to document airport construction from the award of the bid until the completion of the final inspection. These files include 'Notice to Proceed' letters; abstract of bids; letters regarding the progress of the project; and related correspondence regarding payments made and testing schedules.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8703
TITLE: Project files
DATES: 1950-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 1.20 cubic feet.

DESCRIPTION: These project files consist of separate files on each airport construction project. They are used to monitor compliance of local, state, and federal regulations. These files include engineer's project notes, contractors' payroll, weight tickets, daily and weekly inspection reports, and other documentation related to airport engineering reports.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8704
TITLE: As-built project drawings
DATES: 1922-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 0.60 cubic feet.

DESCRIPTION: These as-built drawings document all airport construction projects including taxiways, runways, concourses, connectors, terminals, cargo buildings, and all remodeling projects. They serve as a record of actual construction.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after substantial completion of project and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

These drawings are the airport's oldest records and they document the very beginning of the airport to the present. They are extremely important in the history of Utah's only international airport.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8705
TITLE: Facilities maps, drawings and aerial photographs
DATES: 1950-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These illustrations are of airport facilities. They are used for reference of current projects and as research material for future construction and to illustrate current publications. These files include land use maps, drainage and pavement drawings, airport layout plan, and master plan maps. Also includes aerial photographs, topography maps, and standard maps (drawings showing standard construction of manholes, sewers, curbs and gutters).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8706
TITLE: Extra work orders and payments files
DATES: 1960-
ARRANGEMENT: Alphabetical by contractor name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These agreements are made between contractor and airport for any extra work or payments necessary for a specific project. They are used for budget purposes. These files include extra work order agreements, related correspondence, and payment requests in reference to specific airport projects.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after warranty has lapsed and then destroy provided all legal requirements have been met.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8707
TITLE: Construction meeting minutes
DATES: 1978-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These minutes record the proceedings of various engineering meetings between contractors and airport personnel, architectural firms and airport personnel, and construction progress staff meetings. They are used for verification purposes and to document decisions.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8708
TITLE: Airport slides/photographs
DATES: 1954-
ARRANGEMENT: Numerical by category

DESCRIPTION: These slides and photographs record site locations of construction projects. They are used as a visual record for the progress of construction projects.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Photographs: Retain in Office permanently.

Slides: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8709
TITLE: Special studies
DATES: 1970-
ARRANGEMENT: Alphabetical by category of study
ANNUAL ACCUMULATION: 1.80 cubic feet.

DESCRIPTION: These manuals and books are compiled by the airport or outside agencies and contain information on specific projects such as environmental assessment, program directives, master plans, and graphic standards. These studies include: Airport Noise Control and Land Use Compatibility Study, Design Directives, Land Use Policy Plan, and Drainage Studies. The studies are used for research on various airport projects.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then transfer to State Archives with authority to weed.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8710
TITLE: Materials test reports
DATES: 1978-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These reports contain the results of sieve analysis and nuclear density tests on asphalt, roadbase concrete and soils for conformance of materials required by the construction specifications. The tests are used as reference for future airport projects. These reports include date, type of material, amount of tests performed, and results of tests (sieve analysis results, percent of compaction, and cylinder compression tests).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after completion of project and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8711
TITLE: Daily log books
DATES: 1978-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 1.20 cubic feet.

DESCRIPTION: These daily log books are kept by inspectors and project engineers on the progress of each airport construction project as required by the Federal Aviation Administration. They are used for verification purposes of what happened on a particular day. These books include name and number of project; time of day; weather conditions; any unusual occurrence on project; and notes of conversations with contractor.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after completion of project and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8712
TITLE: Survey field books
DATES: 1953-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These books contain the original field notes of survey parties dialy surveying measurements. They are used as a source of information for design surveys, airport improvements, property surveys, and for updating measurements and information at the airport. These books include survey measurements, elevations, grades, and some sketches of the area.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8713
TITLE: Reports
DATES: 1965-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 1.30 cubic feet.

DESCRIPTION: These reports are completed by the Engineering Department or private consultants describing construction of federally-funded projects. They provide a written record of project as required by the FAA. These reports include project name and number, year, airport improvement project (AIP) number, results of testing, summary of construction costs, quantities used, project funding, construction phasing and staging, abstracts of bids, and letters of compliance.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8714
TITLE: Automobile indemnity agreement forms
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These forms are required by the airport to be signed by persons needing assistance in cases where their automobile will not start. This service is provided free of charge to airport patrons and this form releases the airport from liability in the case of any problems that may arise. These forms include statement of indemnity agreement; date and time called; signature of person being assisted; make, model, year and license number of automobile; name of persom assisting; and amount of time taken.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8715
TITLE: Mechanics summary report
DATES: 1977-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This summary report contains information on salary and benefits for maintenance mechanics. It is used to determine labor costs in order to compile 'Cost Data Report.' The report is updated semi-annually. This report includes name of mechanic, hourly wages, and benefits.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8716
TITLE: Airfield snow removal manuals
DATES: 1985-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These manuals contain all pertinent information necessary for airfield snow removal procedures. There are two teams of snow removal personnel. The manuals are used to organize their job responsibilities and specific equipment they would operate. This manual is updated as necessary. These manuals include procedures, specific equipment to be used, and emergency phone numbers for calling out teams.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8717
TITLE: Vehicle maintenance files
DATES: 1977-
ARRANGEMENT: Numerical by vehicle number
ANNUAL ACCUMULATION: 1.10 cubic feet.

DESCRIPTION: These files are a complete record of each motor vehicle owned by the airport. It is used to monitor each vehicle's use and maintenance, determine the cost of running the vehicle, and whether vehicle needs replacement. These files include date purchased, maintenance history, work order information, and additional comments.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office until disposal of equipment and then transfer to new owner.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8718
TITLE: Vehicle maintenance system summary reports
DATES: 1978-
ARRANGEMENT: None
ANNUAL ACCUMULATION: 4.00 cubic feet.

DESCRIPTION: This automated system produces two computer printouts which provide a record of each airport vehicle. They include a monthly Equipment Cost Summary and a Cost Data Report. They are used to monitor the use and maintenance of each vehicle, determine the cost of running vehicle and whether it should be replaced. The information is backed up every two weeks. These reports include equipment cost summary (vehicle unit number, fuel expense, oil expense, lube labor, outside charges, miles or hours, fuel miles per gallon, operating cost, maintenance cost, total cost, and town time) and cost and data report (several months' operating and maintenance costs for each type of equipment and includes same information at equipment cost summary).

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 14 days and then erase.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8719
TITLE: Building monitor system
DATES: 1985-
ARRANGEMENT: None

DESCRIPTION: This is an automated system that monitors the status of building equipment, fire and security alarms, and screening areas to alert personnel of any existing problems. Six continuous computer printouts are created from the system. This information is used only for monitoring purposes and has no value once existing problem has been corrected. This system includes date, time,kilo watt peak demand and consumption, and setpoint (highest kilowatt point that can be reached before creating a problem).

RETENTION

Retain until superseded or obsolete

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until until existing problems have been corrected and then destroy.

Computer magnetic storage media: Retain in Office until system changed or updated and then erase.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8720
TITLE: Computer database program
DATES: 1984-
ARRANGEMENT: None
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: This master program monitors airport equipment systems controlling each individual piece of equipment. The database is used to pinpoint problem areas such as automatic sliding doors, heating, air conditioning, and fire alarms.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until data is changed and then destroy.

Computer magnetic storage media: Retain in Office until data base changes and then erase.

APPRAISAL

A paper copy is kept for security purposes only.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8721
TITLE: Janitorial inspection report form
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This form is used by the airport janitorial service to report specific areas in airport where conditions exist that require attention. They are used to document the services compliance of contractual agreements. This form includes subject area/room/location, date, description of condition requiring correction, and signature of person requesting correction.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8722
TITLE: Salary, price and rate surveys
DATES: 1976-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These informational surveys are generated or received by the airport. They are used to provide equitable salary information, set standards for various prices at the airport, assist in land appraisals, and establish parity in rates and charges among comparable U.S. airports. These surveys include rates and charges for concessionaires, terminal rents, contractual rates, food and beverage prices, land rates, cargo charges, employee salaries, insurance costs, public opinion on various issues, and statistical information.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8723
TITLE: Fund records
DATES: 1979-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 1.40 cubic feet.

DESCRIPTION: These financial records document the expenditure of all airport funds. These funds include the bond fund, construction fund, enterprise fund, improvements fund, and the revenue fund. They are used for budget purposes. These records include balance sheets, correspondence, chronological events, and applications for airport funds.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office for 50 years and then destroy.

APPRAISAL

Since some airport bond funding is not satisfied for 25 to 50 years, records will need to be maintained for at least 50 years.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8724
TITLE: Consultant proposal project files
DATES: 1984-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 10.00 cubic feet.

DESCRIPTION: These project files document specific proposals made by outside consultants to the airport. The airport is required to receive consultant services by outside agencies with specific expertise relative to specific purposes of proposal. They are used for project planning and the bidding process. Typically, they include proposals for service agreements, construction agreements, and research planning studies.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after contract is awarded and then transfer to State Archives with authority to weed.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8725
TITLE: Noise monitoring tapes
DATES: 1980-
ARRANGEMENT: Numerical by location
ANNUAL ACCUMULATION: 0.60 cubic feet.

DESCRIPTION: These rolled tape records of noise levels (similar to an adding machine tape) are taken at various checkpoints in response to noise complaints. They are used to develop a history of noise levels and to identify future trends.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then destroy.

APPRAISAL

The city attorney has determined it necessary to maintain tapes for 20 years for legal purposes.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8726
TITLE: Noise complaint forms
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These forms are a record of telephone complaints received from citizens concerning airplane noises. They are used to identify noise sensitive flight paths. These forms include name, address and telephone number of complainant, nature of complaint, weather conditions and action taken.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then destroy.

APPRAISAL

The city attorney has determined it necessary to maintain complaint forms for 20 years.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8727
TITLE: Five year master schedule file
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files show for a five year period the actual and projected costs and time expenditures for specific projects at the airport. A cash flow is also completed to see what funding is available and whether bonding is necessary. The files are used to monitor coverage of improvements at the airport. These files include projected and actual costs and time expenditures, cash flow by cost center and airport project number

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8728
TITLE: Administrative master correspondence files
DATES: 1946-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 1.10 cubic feet.

DESCRIPTION: These correspondence files document the administrative actions between the staff of the Airport Authority and individual airport tenants, concessionaires, and patrons. They are used for reference purposes.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL

These are some of the oldest records of the airport and would provide important information about its development.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8729
TITLE: Administrative master files/air carriers
DATES: 1946-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These master files document actions between the airport authority and individual air carriers doing business with the airport. They are used for reference purposes. These files include billing information, rates and charges information, noise issues, passenger data, space allocations, airport use agreements (AUA), and contractual correspondence.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years and then transfer to State Archives with authority to weed.

APPRAISAL

These files are very important in documenting the history of passenger service to the airport.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8730
TITLE: Legal notices and collection correspondence files
DATES: 1975-
ARRANGEMENT: Alphabetical by tenant name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files document the actions of the airport concerning delinquent accounts with concessionaires, air carriers, and other airport tenants. They are used for litigation purposes. These files include correspondence and official legal notices for delinquent accounts. They may also include eviction notices, account reconciliations, legal collection proceedings, and small claim court proceedings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after final payment is made and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8731
TITLE: Air service case files
DATES: 1984-
ARRANGEMENT: Numerical by category
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These case files are used to monitor air service in and out of Salt Lake City. They are generated by complaints from citizens concerning rates and service area. These files include route maps, monthly city service, hub city operations, summary lists, and fare information.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8732
TITLE: Air traffic statistical printouts
DATES: 1942-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These computer printouts compile statistics from forms prepared by air carriers. They are used in determining charges for facilities and the creation of bidding documents. These printouts include name of carriers, date, number of landings, number of passengers, cargo tonnage, mail tonnage, types of aircraft, and weight.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

Computer magnetic storage media: Retain in Office for 60 days and then erase.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8733
TITLE: Land appraisal reports
DATES: 1970-
ARRANGEMENT: Alphabetical by property or owner name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These appraisal reports are made to establish land and building values for various Airport Authority assets. They are used to examine changes in rental and property value. These reports include property description, property tract, date prepared, appraised value of property, and may also contain photographs and other illustrations.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8734
TITLE: Bid forms and price quotation files
DATES: 1960-
ARRANGEMENT: Alphabetical by project name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These forms and files collect information from various sources concerning previous bids and sample bids from other airports. They are used for comparison purposes in similar successive bids for various services, such as concessions services or consultants. These forms include name of bidder, date, name of project, minimum guarantees, rates and charges, service provided, service specifications,and agreement details.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Salt Lake City Ordinance 24-11-7 thru 14


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8735
TITLE: Airport authority minutes
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These minutes of regularly scheduled and special meetings record the activities of the Airport Authority Board. The board is appointed by mayor to oversee airport activities and to approve every contractual record. The minutes are used for research purposes.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8736
TITLE: Labor distribution input cards and transaction register files
DATES: 1976-
ARRANGEMENT: Alphabetical by employee name
ANNUAL ACCUMULATION: 1.20 cubic feet.

DESCRIPTION: These files compare labor distribution to cost center per Airport Use Agreement. It is used to allocate manpower hours within airport cost center boundaries to comply with federal regulations, Airport Use Agreements, and internal auditing functions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after audit and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8737
TITLE: Airline billings
DATES: 1978-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.30 cubic feet.

DESCRIPTION: These billing invoices record charges generated by the airport to individual airlines. They are used to receive payment for a variety of airport services: building space, landing weight, ramp use fees, utilities, security, intercom music, baggage claim, and paging. These invoices include name, date, billing period, amount of invoice, invoice number, and purpose of payment

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8738
TITLE: Manual and variable billing control log
DATES: 1978-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: This daily log contains both manual and variable billings. It is used for budget purposes. This log includes manual billings (date, customer number, effective date, due next charge amount, total charge for customer, number of transactions whom prepared by and date and whom entered by and date); and variable billings (date, customer number, due date, per item total units, total units for customer number, number of transactions, and batch totals).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8739
TITLE: Daily cash receipts
DATES: 1949-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This log of bank deposits record daily banking transactions. It is used for budgeting purposes. This log includes date, amount per deposit, amount per input validation, invoice number per synopsis, invoice number per revenue distribution, amount per revenue distribution, and initials and date of person prepared by and approved by.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8740
TITLE: Bank deposit slips
DATES: 1949-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These receipts are received by the bank for deposits made to the airport's account. They are used as a record of such accounts. These receipts include date, account number, and amount deposited.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8741
TITLE: Monthly financial statements reports
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These reports are an internally prepared monthly financial statements. They are used to monitor cash flow and to compare projected versus actual expenditures and to report to Airport Authority Board for internal cash flow. These reports include balance sheets and revenue/expenditure comparisons for budgeting purposes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8742
TITLE: Audit record files
DATES: 1979-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain the annual audit schedule. They are used to track the money spent and to summarize the annual disbursement of airport funds for audit purposes. These files include amount of money and date of disbursement, project number, and line item for disbursement.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8743
TITLE: Budget worksheets
DATES: 1983-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These worksheets are used in the preparation of the airport budget and to delineate by project and project number, and expenditures from the annual budget.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8744
TITLE: State fuel tax reports
DATES: 1977-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These reports show the total gallons of fuel used by participating air carriers. They are used to calculate state tax rebates in accordance with Airport Use Agreement. These reports include gallons purchased, name of purchaser, date of purchase, fuel evaporation allowance, tax rate, and amount of rebate to airport.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8745
TITLE: Interdepartmental billings
DATES: 1981-
ARRANGEMENT: Numerical by department number
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are billings from other city departments to the airport for services rendered. They are used to receive payment from airport. These billings include department number, reference number, name of billing department, name of billed department, explanation of revenue distribution completed by department being billed (which includes department number, cost center number, effective date, subject or object code number, project number, amount, and remarks), and signatures and dates of person preparing and approving the form.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8746
TITLE: Concession commission reports
DATES: 1940-
ARRANGEMENT: Alphabetical by concessionaire name or tenant
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports submitted by airport concessionaires and tenants (food and beverage services, parking concessions, barber shop, shoe shine shop, gift shops, telephones, lockers, luggage carts, newspapers, and pay television). They are used to calculate percentage fees to be paid to the airport. These reports include a summary of gross revenues with accompanying percentages or minimum fee guaranteed the airport.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8747
TITLE: Construction schedule project files
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These project schedules show the incremental cash outlays and construction progress in relation to the total progress on the project. They are used to monitor construction progress and associated spending. These schedules include reconciled amounts to general ledger for construction funds.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8748
TITLE: Gasoline reports
DATES: 1978-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These monthly reports are submitted to the airport by fixed base operators and gasoline suppliers. They are used to report state fuel taxes and to calculate participatory air carriers rebates. These reports include month and year, date of each purchase, amount in gallons purchased, total gallons, certification by airport, signature and title of person preparing report, and date prepared.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8749
TITLE: Hangar correspondence files
DATES: 1965-
ARRANGEMENT: Alphabetical by tenant name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These correspondence files consist of correspondence between individual hangar tenants and the airport. They are used to compile actions on rate increases, complaints, maintenance agreements, compliance, and hangar inspections. These files include correspondence and associated documentation. They may also include requests for hangars, routine collection letters, construction notices, and changes in rates and charges.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after termination of lease and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8750
TITLE: Revenue management files
DATES: 1978-
ARRANGEMENT: None

DESCRIPTION: This automated system encompasses accounts receivable, billings, financial system interface, collections, client information, lease information, and records retention and maintenance. It is used for lease management and associated review information relating to airport tenants, users, and service providers for billing purposes, to adjust rates and charges, and to document agreement compliance. One tape per month containing year to date information as well as monthly information is pulled and saved on a permanent basis. This system includes lease hold space, agreement provisions, name of account, billing dates and cycles; local repersentative's billing address and telephone number; insurance and bonding information; agreement date; execution date; date signed; and expiration date. date; date signed; and expiration date. date; date signed; and expiration date

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Agency Record Center for 3 years and then erase.

Computer magnetic storage media: Retain in Agency Record Center for 2 weeks and then erase.

Computer magnetic storage media: Retain in Agency Record Center permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8751
TITLE: Construction project files
DATES: 1940-
ARRANGEMENT: Numerical by project number
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: These project files record all monies spent in the construction of airport facilities. They are used by the auditors to balance the general ledger for capitalization purposes. These files include extra work orders, contract payment letters and balance sheets.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8752
TITLE: Operations daily log/reports
DATES: 1978-
ARRANGEMENT: Numerical by category and case number
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: This daily event log records the activities of the Airport Operations Division. It is retained in the event of litigation against the airport. These records include vehicle number; radio assignments, personnel on duty, events of the day; violations issued; incident reports (medical assistance, thefts, property damage, vehicle and aircraft accidents, etc.); vehicle relocations (vehicles towed away and reasons); and control center log for that day.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8753
TITLE: Record of violations
DATES: 1984-
ARRANGEMENT: Alphabetical by offender name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This is a listing of all violations or warnings issued by the Operations Division. A list is also kept for each company or individual for violations received. It is used to monitor violations to identify repeat offenses.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8754
TITLE: Airfield inspections files
DATES: 1983-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.60 cubic feet.

DESCRIPTION: These files record airfield inspections made at the airport on runway conditions, fire and rescue facilities, ground vehicle control, obstructions, public protection, bird hazards, construction and other unserviceable areas, wind-indicating devices, standby power system, fuel farms, lift stations, and nightly inspection of lighting. The files are maintained in compliance with the Federal Aviation Administration regulations. These files include date, time of inspection, date, shift, inspector's names, a checklist of items to be checked, present condition, and action taken.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Federal Aviation Regulations (FAR), part 139.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8755
TITLE: Notice to airman forms
DATES: 1983-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.60 cubic feet.

DESCRIPTION: This five-part notification form is sent to the control tower (2 copies), flight service station (1 copy), fire station (1 copy), and a copy is kept by Airport Operations on any runway closures due to nonstandard operating conditions. Individual pilots are notified by radio. It is used to document such closures and compliance to FAA regulations. These forms include date; time; name and title of person issuing; number; effective time; effective date; day; description of notice; listing of notification given by person receiving, time and date.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Federal Aviation Regulations (FAR), part 139.


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8756
TITLE: Master record forms
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These forms are required by the Federal Aviation Adminiatration. They are used to annually report on services available at airport. These forms include facilities, services, runway length, based aircraft, operations, location, obstruction data, landing length, diagram of runways, and general comments on airport (ownership, address, phone number, manager, airport use).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

OMB, R4-R0051


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8757
TITLE: Construction in air space correspondence files
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These correspondence files are required by the Federal Aviation Administration. Individuals are required to request approval from the Airport Authority for the construction of buildings which may obstruct air space affecting flights and the International Airport and Airport II. The information on these forms is also placed on FAA aeronautical charts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

FAR Regulations, part 77


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8758
TITLE: Identification badge record cards
DATES: 1982-
ARRANGEMENT: Alphabetical by employee name
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These cards are kept on each employee at the airport who is issued an identification badge. They are issued for reasons of airport security and are updated biennially. These cards include employee name, address, employer, height, weight, and colored photograph of employee.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after termination of employee and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8759
TITLE: Snow removal case files
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These are records kept on each snow removal operation for both the International Airport and Airport II. They are used to provide a history of snow removal operations. These records include runway conditions, tenant coordination, and notes on operation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8760
TITLE: Picketing request files
DATES: 1983-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files document letters received by the Airport Authority requesting permission to picket at the airport. These files include letters requesting permission and letters with airport's decisions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8761
TITLE: Screening activity report forms
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These monthly report forms provide a record of all passengers screened by airport security. The original of the form is forwarded to the Federal Aviation Administration (FAR, part 107). It is used to provide a statistical record and for security purposes. These forms include number of passengers, nonpassengers, and total passengers screened, number and totals of firearms and explosives, incendiary devices detected by x-ray, physical search, or metal detector, number and total referrals for alleged violations of Federal Aviation Act, and date and signature of reporting official.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8762
TITLE: Canine reports
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These monthly reports are required by the Federal Aviation Administration on the activities of the bomb detection canine teams. The teams are used after bomb threats are received at the airport. These reports include name of dog team, month types of searches made during bomb dog training, number of searches made, total number of hours spent, types of patrol dog training, number of hours spent, actual responses (bomb and patrol) and remarks.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8763
TITLE: Operation's manual
DATES: 1984-
ARRANGEMENT: None
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This manual documents the policies and procedures for both Airport II and the International Airport in compliance with FAR, part 139. They provide the policies and procedures for operating both airports. The manual is organized into nine sections with eighteen appendixes and two attachments.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then destroy provided it was microfilmed.

Microfilm master: Retain in Office for 20 years and then destroy.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Airports

SERIES: 8764
TITLE: Gate card/vehicle sticker records
DATES: 1985-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These records list all gate access cards and vehicle stickers issued for the airport. They are used to monitor gate access for security purposes. The listing is updated continuously. These records include person's name, sticker number, and information on vehicle or aircraft depending on type of card issued.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated and then destroy.

APPRAISAL