AGENCY: Department of Corrections. Adult Probation and Parole. Region 3. Bonneville Community Correctional Center

SERIES: 10242
TITLE: Count sheets
DATES: 1987-2014.
ARRANGEMENT: Chronological

DESCRIPTION: These records are created by the agency for use in documenting the accountability of residents at halfway houses. Most residents of halfway houses work a job off-site and therefore need to have their whereabouts verified and monitored by the center. The form is created by the Department of Corrections for use by all Community Correctional Centers. They consist of period checks/counts on residents of the center. Includes the name of inmate, inmate number, location of inmate, date and time of check, name of officer conducting the check, and cell, block and facility totals.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Inmate count sheets, GRS-2370

AUTHORIZED: 05/21/2003

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until input into the database and verified per policy and then destroy.

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative

This disposition reflects the 2-year statute of limitations for an action "against a marshal, sheriff, constable, or other officer upon a liability incurred by the doing of an act in his official capacity, and in virtue of his office, or by the omission of an official duty" as stated in UCA_78-12-28(1)_(1993). Previous decision, RDR 78-67: 1 year.

PRIMARY DESIGNATION

Public. UCA 63G-2-301 (2008)

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(13) 2014

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