AGENCY: Davis County (Utah). County Clerk

SERIES: 11622
TITLE: Incorporation oaths of office
DATES: 1880-1983.
ARRANGEMENT: Chronological

DESCRIPTION: These are oaths of office for officers of companies incorporated to due business in Davis County. While most County Clerks filed the oaths of office with the incorporation case files, the Davis County Clerk filed the records separately. The oaths of office were signed by the corporation officers as a promise to abide by the laws of the land and the Articles of Incorporation of the company they represented. Case files, of which the oaths of office are a part, are created during the length of a corporation's duration. The case file is generated when companies incorporate within Davis County and serve as evidence of"due incorporation of the corporation [UCA 16-2]." The oaths of office provide the name of the officer, title of officer, corporation name, date the oath was signed, officer's signature, notary public's signature, date of filing, and from 1935 to 1983 the oath of office number. The series ended in 1961 when the Division of Corporations was created, although some documents were added to the series as recent as 1983.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

Because of the importance of incorporation information, which documents the organization and existence of companies, the county clerk is required by law [UCA sections 3 and 16] to maintain incorporation case files and record books (and likewise their corresponding indexes).

PRIMARY DESIGNATION

Public

---