AGENCY: Davis County (Utah). Department of Public Works
SERIES: 12151
TITLE: Daily fuel and maintenance cost summary report
DATES: 1988-
ARRANGEMENT: Chronological
DESCRIPTION: These monthly summary reports track the costs of all county vehicle fuel and maintenance services. The reports include two transactional reports (track copy) and the Department vehicle variable expense report (charge back copy). The track copy documents costs by maintenance locations (road shop site and the jail) while the Charge back copy serves as a statement of costs by individual departments. The track copy includes the date, transaction number, account number, authorization, date and time, pump number, quantity, total costs, part numbers, rate, total costs by product, and grand totals. The charge back copy includes month and year, vehicle description, vehicle identification number, number of miles and gallons, miles per gallon, fuel costs, maintenance costs, part costs, tire costs, totals and grand totals.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 10/2000
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
Computer data files: Retain in Office for 2 years and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public