AGENCY: Department of Health. Human Resource Management and Employee Development
SERIES: 1223
TITLE: Administrative records
DATES: 1981-2014.
ARRANGEMENT: Alphanumerical
DESCRIPTION: These are records accumulated by the bureau that relate to the function, internal administration, or housekeeping activities of the office. They include list of department employees, performance reviews, employee profiles, automatic archives list, professional contractual agreements for temporary professional services, circulars of weekly job opportunities, copies of memos, copies of outgoing and orignials of incoming correspondence, copies of award letters, detailed statement of wages, position requests, and authorization forms, resumes, copies of school transcripts, information on recruitment sources, procedural memos, recruitment budget approvals, temporary pay vouchers, and other items.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 01/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
Records under "A" include letters of transmittal that do not add any information to that contained in the transmitted material. Quasi-official notices such as memoranda and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "B" relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere. Records under "C" are not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.
PRIMARY DESIGNATION
Private