AGENCY: Board of Education. Office of Education. Child Nutrition Section
SERIES: 12943
TITLE: Child and Adult Care Food Program claim for reimbursement files
DATES: 1975-
ARRANGEMENT: Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month
DESCRIPTION: The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Child and Adult Care Food Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document how funds are used in the program by recipients and the amounts which need to be reimbursed by the USDA. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years, the amount budgeted for the recipient, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided, number of those meals, reimbursement allotments, and annual totals for each of these categories; requests for reimbursement which generally indicate the name of the sponsoring organization, number of sites, enrollment or daily attendance, meal categories and their corresponding reimbursement rates, number of meals and reimbursement amount claimed, and certification by the preparer of the form.
RETENTION
Retain for 3 year(s) after completion of publication or report
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1996
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after final status report is filed with USDA and then destroy.
APPRAISAL
Legal
This disposition is based on 7 CFR 226.10, which states "Retain [claim records] for 3 years after the date of submission of the final claim for the fiscal year to which they pertain, except that if audit findings have not been resolved, retain records until resolution of the issues raised by the audit."
PRIMARY DESIGNATION
Public