AGENCY: Board of Education. Office of Education. Child Nutrition Section

SERIES: 12945
TITLE: School Breakfast Program claim for reimbursement files
DATES: 1966-
ARRANGEMENT: Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month

DESCRIPTION: The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the School Breakfast Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document funds received and used by schools and their claims to the USDA for reimbursement. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years, the amount budgeted for the recipient, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided, number of those meals, reimbursement allotments, and annual totals for each of these categories; and requests for reimbursement which generally indicate the name of the sponsoring organization, number of sites, enrollment or daily attendance, meal categories and their corresponding reimbursement rates, number of meals and reimbursement amount claimed, and certification by the preparer of the form.

RETENTION

Retain for 3 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final status report is filed with the USDA and then destroy.

APPRAISAL

Legal

This disposition is based on 7 CFR 220.7, which says the retention should be "3 years after submission of final Financial Status Report, or 3 years after the end of the federal fiscal year to which they pertain.... In all cases records are to be maintained 3 years or until the resolution of any audit questions."

PRIMARY DESIGNATION

Public