AGENCY: Board of Education. Office of Education. Child Nutrition Section

SERIES: 12947
TITLE: Summer Food Service Program claim for reimbursement files
DATES: ca._1975-
ARRANGEMENT: Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month

DESCRIPTION: The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Summer Food Service Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document the use of program funds by recipients and their claims for reimbursement by the USDA. These records contain recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years, the amount budgeted for the recipient, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided, number of those meals, and annual totals for each of these categories; requests for reimbursement which generally indicate the name of the sponsoring organization, number of sites, enrollment or daily attendance, meal categories and their corresponding reimbursement rates, number of meals and reimbursement amount claimed, and certification by the preparer of the form.

RETENTION

Retain for 3 year(s) after completion of publication or report

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final status report is filed with the USDA and then destroy.

APPRAISAL

Legal

This disposition is based on 7 CFR 225.8(a), which says "to maintain complete and accurate current accounting records of program operations which will adequately identify fund authorizations, obligations, unobligated balances, assets, liabilities, income, claims against sponsors and efforts to recover overpayments, and expenditures for administrative and operating costs ..._3 years after the date of submission of the final Program Operations and Financial Status Report (SF-269), or beyond 3 years until resolution of any audit questions."

PRIMARY DESIGNATION

Public