AGENCY: Board of Education. Office of Education. Child Nutrition Section
SERIES: 12952
TITLE: Family day care agreement and review files
DATES: ca._1968-
ARRANGEMENT: Alphabetical by sponsoring organization name, thereunder chronological by fiscal year
DESCRIPTION: For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs Section (CNP), agreements between CNP and the actual providers of the services are kept on file. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements, reviews, and correspondence between CNP and local providers. The agreement indicates the name of the sponsoring organization (SO) and the programs in which the organization is enrolled, certification of eligibility to be an SO, names of responsible authorities, reimbursement rates, and sites operated by the provider. Reviews indicate the programs in which the provider is enrolled, sites visited and dates, and compliance or noncompliance with civil rights laws. Checklists are used by reviewers to verify compliance. Also included are correspondence between CNP and the local provider, demographic data on population served by local provider, and copies of reimbursement claim forms.
RETENTION
Retain for 3 year(s) after completion of publication or report
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1996
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after final status report is filed with the USDA and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Legal
This disposition is based on 7 CFR 210.23(c), which says state agencies participating in the National School Lunch Program should keep records "3 years after date of submission of final Financial Status Report for the fiscal year."
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Any information disclosing names or identification of individual recipients of services or program funds [UCA 63G-2-302(1)(a), (b); 63G-2-302(2)(d) (2008)].