AGENCY: Board of Education. Office of Education. Child Nutrition Section

SERIES: 12966
TITLE: Travel expenditures files
DATES: ca._1980.
ARRANGEMENT: Alphabetical by program name, thereunder chronological by travel date

DESCRIPTION: The Child Nutrition Program specialists each have a corporate credit card which is used to pay for travel and conference expenses. The employee pays this bill and is reimbursed by the agency. These records document the agency payment to the individual employee. Information includes a Request for Approval of Trip for (DF-5), which shows the planned itinerary and the costs of the trip. Supporting documentation, such as conference agenda, are attached. Upon completion of the trip, a DF-5A Reimbursement form is completed.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Employee's social security number

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