AGENCY: Board of Education. Office of Education. Child Nutrition Section

SERIES: 12970
TITLE: Food distribution recipient files
DATES: ca._1935-
ARRANGEMENT: Alphabetical by recipient name

DESCRIPTION: These records are composed of inventories reported from recipients of U.S._Department of Agriculture (USDA) commodities to the Child Nutrition Program Section at the Utah State Office of Education. The inventories show the names of the recipients and the quantities of each commodity which they have on hand. Records include the yearly request survey from each recipient agency that offers all products that the USDA will offer for the next year. In addition, these records include a detailed report generated monthly for each recipient that specifies each commodity, name, units, and price. This report indicates total value of commodities shipped to each recipient by month and also indicates each recipient's available Planned Assistance Level. A signed proof of delivery is also included.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after federal fiscal year to which records pertain and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Legal

This disposition is based on 7 CFR 250.16(b), which says to retain the records "3 years from the close of the fiscal year to which the records pertain or until resolution of any claim actions and/or audit findings."

PRIMARY DESIGNATION

Public