AGENCY: Board of Education. Office of Education. Child Nutrition Section

SERIES: 12974
TITLE: School district and residential care facilities warehouse release forms
DATES: 1975-
ARRANGEMENT: Alphabetical by name of recipient entity

DESCRIPTION: These records track the location of food commodities from warehouse to recipient and the financial transaction of the purchase. Included are the Child Nutrition Program (CNP) Warehouse Releases which indicate the name of the recipient, lane number, requested shipping date, quantities received and shipped, commodity code, and description of commodities; bills of lading; reports of transfer of commodities from one recipient to another indicating the names and approval of the transferring and receiving agencies along with CNP approval; correspondence between CNP and recipients or warehouses; invoices or adjusted invoices indicating the dates of shipment, recipient agency, shipping date, units delivered, and freight charges assessed; and copies of checks to CNP from recipients for freight charges.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after close of fiscal year to which records pertain and then destroy.

APPRAISAL

Legal

This disposition is based on 7 CFR 250.16(b), which says to retain the records "3 years from the close of the fiscal year to which the records pertain or until resolution of any claim actions and/or audit findings."

PRIMARY DESIGNATION

Public