AGENCY: Department of Alcoholic Beverage Services. Accounting Division

SERIES: 13857
TITLE: Check log book
DATES: 1988-
ARRANGEMENT: Chronological by check date.

DESCRIPTION: This series lists all incoming checks payable to the department. The information is used by the auditors to ensure amounts are correct and to verify payment. Information includes payee name as it appears on check, check number, check amount, date received, and check date. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to process and verify payment and is not used for any other purpose.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

This disposition is based on both administrative and fiscal requirements. The information is subject to audit within three years. However, the agency wishes to retain the list an additional year past the audit period.

PRIMARY DESIGNATION

Public