AGENCY: Department of Government Operations. Division of Technology Services

SERIES: 14201
TITLE: Telephone and similar billings to customers
DATES: 1984-2015.
ARRANGEMENT: Chronological by occurrence

DESCRIPTION: These records and microfiche are used to bill governmental agencies for telephone and other telecommunication service. Information includes type of call, location, phone number call was made from, phone number that was called, duration of call, time of day, cost, etc. May also include long distance carrier, local telephone company, trunk identification (line designation), equipment designation and station designation. Includes internal ITS reports generated as part of the bill generation process including control reports.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

Computer magnetic storage media: Retain in Office for 3 years and then erase.

Computer data files: Retain in Office for 3 years and then delete.

Computer output microfiche master: Retain in Office for 3 years and then destroy.

Microfiche duplicate: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the records fiscal value for audit purposes.

PRIMARY DESIGNATION

Protected. all other information uca 63G-2-305(2008)

SECONDARY DESIGNATION

Public. cost information UCA 63G-2-301(2008)