AGENCY: Department of Government Operations. Division of Technology Services
SERIES: 14201
TITLE: Telephone and similar billings to customers
DATES: 1984-2015.
ARRANGEMENT: Chronological by occurrence
DESCRIPTION: These records and microfiche are used to bill governmental agencies for telephone and other telecommunication service. Information includes type of call, location, phone number call was made from, phone number that was called, duration of call, time of day, cost, etc. May also include long distance carrier, local telephone company, trunk identification (line designation), equipment designation and station designation. Includes internal ITS reports generated as part of the bill generation process including control reports.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
Computer magnetic storage media: Retain in Office for 3 years and then erase.
Computer data files: Retain in Office for 3 years and then delete.
Computer output microfiche master: Retain in Office for 3 years and then destroy.
Microfiche duplicate: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on the records fiscal value for audit purposes.
PRIMARY DESIGNATION
Protected. all other information uca 63G-2-305(2008)
SECONDARY DESIGNATION
Public. cost information UCA 63G-2-301(2008)