AGENCY: Governor's Office of Economic Opportunity. Business Development

SERIES: 14228
TITLE: Contract tracking electronic system
DATES: 1993-2015.
ARRANGEMENT:

DESCRIPTION: Database maintained with the commercial software package DataEase and paper reports generated from this database, containing information of Department (DCED) contracts, to track progress of contract through approval stages and the physical location. Information includes contract identificaiton number, low organization code of contracting DCED agency, activity and account codes, contract name, contractor, contact person name and phone number, length of contract term, expiration date, contract amount, dates sent to and returned from Division of Purchasing, comments and a tracing review including the initials of any person receiving the contract and the date given to that person. The three paper reports are alphabetical, by expiration date, and pre-purchasing report.

RETENTION

Retain for 6 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1995

FORMAT MANAGEMENT

Computer data files: Retain in Office for 6 years and then delete.

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

Legal

This disposition is based on UCA 78-12-23 (1984) which says that actions cannot be brought six years after the expiration of the contract.

PRIMARY DESIGNATION

Public