AGENCY: Department of Environmental Quality. Division of Drinking Water
SERIES: 14493
TITLE: Correspondence files
DATES: 1991-
ARRANGEMENT: Numerical by water system number, thereunder chronological
DESCRIPTION: This series includes correspondence to water systems in regards to rule violations, engineering plans, and other water system business. Subjects include: violations of rules monitoring, orders to comply, water systems approval, tank distribution lines, technical assistance, and requests for additional information. Surveys of the facilities include: project information, problems, dates to correct, source evaluations, waiver information, rough sketches or maps of general locations of facilities, homes, etc. Reports of analyses record laboratory tests of water samples and include: water system name and number, water sample source, name and number of lab, date and time sample was collected, name of person collecting, description of sample source, name and address where test results were sent, and a breakdown of specific types and amounts of contaminants found. The information also includes photographs of facilities, construction in progress problems, source classification, well drillers log, and report of well drillers. UCA 19-4-101(1994), Safe Drinking Water Act, governs these records.
RETENTION
Retain for 46 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 01/1996
FORMAT MANAGEMENT
Paper: Retain in Office until scanned and quality checked and then transfer to State Records Center. Retain in State Records Center for 46 years and then destroy.
Computer data files: Retain in Office until administrative need ends.
Microfiche master: Retain in Archives for 46 years and then destroy.
Microfiche duplicate: Retain in Archives for 46 years and then destroy.
APPRAISAL
Administrative Legal
This disposition is based on the administrative value of these records. Pursuant to UCA 19-4-101, the agency is required to maintain these files to document water system activities and violations.
PRIMARY DESIGNATION
Public. UCA 63G-2-301 (1)(b) (2008)