AGENCY: Board of Pardons and Parole

SERIES: 14829
TITLE: Hearing recordings
DATES: 1963-
ARRANGEMENT: Chronological by date of hearing.

DESCRIPTION: These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole, pardoned, ordered to pay restitution, or have their sentences commuted or terminated (Utah Code 77-27-5)(2010)). These records document parole hearings wherein the conditions and actions above are determined. Information includes verbatim audio recordings and may include transcripts in death penalty cases (Utah Code 77-27-8(1)(2010)).

RETENTION

Permanent. Retain for 30 year(s) after separation

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/2015

FORMAT MANAGEMENT

Computer data files: For records beginning in 2008 and continuing to the present. Retain in Office for 30 years after parole is terminated and then transfer to State Archives with authority to weed.

Sound recordings: For records beginning in 1982 through 2009. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This legal appraisal is based on Utah Code 77-27-5(2010). The historical appraisal is based on the research value of these records as they evidence our current legal system and law enforcement activities.

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d) (2022): records contain private information. Access will be handled by Board of Pardons and Parole.

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(13,14)(2014))

Public. Records may be public after 75 years, per Utah Code 63G-2-310

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