AGENCY: Board of Education. Office of Education. Teaching and Learning

SERIES: 16704
TITLE: Inservice credit request files
DATES: 1979-
ARRANGEMENT: Alphabetical by school district or subject, thereunder numerical by workshop number

DESCRIPTION: These are files that indicate inservice training offered by school districts, colleges or universities, or outside organizations to teachers. They document approval from the Office of Education to accept the credit offered by the training courses. This information is maintained as a service to teachers to preserve a record of their participation in the training and to issue duplicate certificates of attendance and credit if necessary. These files include information sheets describing the training course, conference, or workshop; place of the training; a letter requesting that the course be authorized to offer inservice credit; a letter granting that approval; and a list of the participants of the training.

RETENTION

Retain for 15 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: For records beginning in 1979 through 1990. Retain in Office for 1 year and then microfilm and destroy provided microfilm has passed inspection.

Computer data files: For records beginning in 1987 and continuing to the present. Retain in Office for 15 years and then delete.

Microfilm master: For records prior to and including 1985. Retain in Office for 15 years and then destroy.

Microfiche master: For records beginning in 1986 through 1990. Retain in Office for 15 years and then destroy.

APPRAISAL

Administrative

These files are necessary to provide documentation for lane changes (pay increases) and have a high reference rate. A fifteen year retention will allow Teacher Certification to provide this service and then allow for the destruction of these files.

PRIMARY DESIGNATION

Public

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