AGENCY: Department of Health. Bureau of General Services

SERIES: 16730
TITLE: Administrative files
DATES: 1986-1993.
ARRANGEMENT: Alphabetical by subject.

DESCRIPTION: These are records accumulated by the bureau that relate to the function, internal administration, or housekeeping activities of the office. They include memoranda and correspondence, equipment manuals, printing service request forms, telephone record forms, invoice statements, and declaration of surplus property.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

As an administrative file, this contains a wide variety of information. Those records, not duplicated elsewhere, that document how the office is organized and how it functions, its activities, policies, procedures, and accomplishments are of long-term value. The rest can be disposed of after a short time. Records under "1" are letters that do not add any information to that contained in the transmitted material, quasi-official notices such as memoranda and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "2" relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere.

PRIMARY DESIGNATION

Public

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