AGENCY: Department of Health and Human Services. Operations. Division of Licensing and Background Checks.
SERIES: 16792
TITLE: Health care facility licensing records
DATES: 1950-
ARRANGEMENT: Alphabetical by facility name
DESCRIPTION: These records document the licenses issued by the agency to medical facilities that offer medical services as per UCA 26-21-6(1)(2004), and administrated under Utah Administrative Code R432-1 et seq. (2004). Examples of medical facilities include hospitals, ambulatory medical clinics, ambulatory medical clinics, ambulatory surgical facilities, birthing centers, renal dialysis centers, end stage renal disease facilities, home health care service businesses, nursing homes and residential care facilities. Records include a copy of the license, Health Facility License Application, New Facility Check-off List, Fire Department Report and Certificate of Fire Clearance. Information includes period of the license, name and address of the facility; type of facility; name of the administrator; a copy of the administrator's license; number of beds available; the name(s) and address(es) of the sole proprietor, partners, or corporate officers; type of building; a description of the building, type of fire fighting equipment; date of inspection by the fire marshal and the signature of the facility administrator. Additional records and information may be included, but will vary depending upon the type of facility. When the facility ceases operation records are transferred to the closed health facility records (see record series 16801).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper copy: Retain in Office for 1 year and then destroy.
Paper: Retain in Office until facility is no longer in operation and then transfer to Closed Facilities File.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
As long as the health care facility is in business, the previous license information is needed by the bureau for background information and to uncover any trends or problem areas. In addition, this file documents the type of health care available to the citizens of the state and should not be destroyed. However, some of the records in the file are not record copies, but convenience copies received from other bureaus in the department with a short-term use. These should be weeded out annually.
PRIMARY DESIGNATION
Public