AGENCY: Department of Environmental Quality

SERIES: 16807
TITLE: Personnel files
DATES: 1956-2006.
ARRANGEMENT: Alphabetical by employee name.

DESCRIPTION: These are the official personnel files for the entire division. They include name, address, social security number, work history, and all changes in employee's grade, step, pay, and position title and classification code, letters of commendation, letters of recommendation, training completion certificates, and application for employment, performance appraisal information, salary history, low organization number, distribution code, performance plan, and position descriptions questionnaires, new hire information, rehire information, cost of living adjustment, promotion, reinstatement, transfer from divisions, performance increases, reassignments, leave without pay status, productivity increase, special adjustments, demotions, reclassifications, longevity, and other specified actions.

RETENTION

Retain for 65 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 01/02/2018

FORMAT MANAGEMENT

Paper: Retain in Office until separation of employee and then transfer to State Records Center. Retain in State Records Center for 65 years and then destroy.

APPRAISAL

Administrative

Department policy calls for the division to transfer to personnel file of a separated employee to the department's Bureau of Personnel. They then dispose of the file according to their own retention schedule.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public

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