AGENCY: Utah State Tax Commission. Motor Vehicle Enforcement Division

SERIES: 16990
TITLE: Sales representative licensing file
DATES: 1984-
ARRANGEMENT: Alphabetical by salesperson name.

DESCRIPTION: Records used as posting and control media, subsidiary to the general and allotment ledgers, and not elsewhere covered in this schedule.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854

AUTHORIZED: 05/29/2019

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.

Microfilm master: Retain in Office for 4 years after license is revoked, terminated, or expires and then destroy.

Microfilm duplicate: Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

This record is valuable as long as the individual has current license. A four year retention will allow for potential felony action if necessary. (UCA 76-1-302). Previous decision: RDR 75-61: 10 years/public.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d)

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