AGENCY: Department of Environmental Quality. Division of Drinking Water

SERIES: 1731
TITLE: Water system chemical test reports
DATES: i 1985-
ARRANGEMENT: None

DESCRIPTION: These are reports on results of chemical analysis of water samples. They include the following reports: A) Chemical analysis: gives the report date, the name and number of the testing laboratory, the name and number of the water system being tested, the sample source number land type, the date the sample was collected and who collected it, the sampling location, and the address where the report is to be sent, and the results of the test. B) A chemical quality report by water system: gives the report date, the name of the water system, and a breakdown of the types of tests performed, the number of analyses taken, and the average quantity of chemical per sample. C) Fluoride Levels in Community Water System Sources: gives the system's name, the source number and name, the type of source, the gallons per minute water flow, the laboratory number, and the fluoride levels in each water system.

RETENTION

Retain for 20 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Computer data files: Retain in Office for 20 years and then delete.

Paper: Retain in Office for 10 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.

APPRAISAL

Administrative

The retention period for this record has been changed from 1 year to 20 years to enable the staff of the bureau to build up a compliance history for the water systems on the computer. Although this information could be called from the paper copies of the test results kept with the water systems files, keeping the information on the data system will allow for greater administrative efficiency.