AGENCY: Department of Government Operations. Division of Finance. Payroll Office
SERIES: 17674
TITLE: Direct deposit cancellation requests
DATES: 1996-
ARRANGEMENT: Chronological by date received.
DESCRIPTION: These records document the cancellation of direct deposits by employees. The original document is faxed to the clearing house ACH Department with account number, dollar amount, routing number, and institution name, as well as reason for incorrect deposit such as termination, LWOP, or incorrect pay amount. This request requires that the Clearing House contact the appropriate institution or to delete the dollar amount from the electronic funds tape sent to them before that amount is sent to the institution. If it reaches them first, then it is requested to be returned to the Clearing House for credit to the state's account and is reissued if necessary.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1996
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs of the agency.
PRIMARY DESIGNATION
Private. Name, Social Security Number, name of financial institution, and account number. UCA 63G-2-302(1)(f),(2)(b) 1996.