AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs
SERIES: 1793
TITLE: Account ledgers closed cards
DATES: 1985-
ARRANGEMENT: Chronological
DESCRIPTION: These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
Once an account has been paid in full or written off, the ledger card is pulled from the open files. The office staff has no further use of the record then, but it should be retained for three years in case of an audit.
PRIMARY DESIGNATION
Private