AGENCY: Division of Archives and Records Service

SERIES: 18431
TITLE: Political subdivision ordinance and policy filed records
DATES: 1991-
ARRANGEMENT: Alphabetical by agency name

DESCRIPTION: These files document ordinances and policies adopted by political subdivisions in accordance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (2009)). Political subdivisions have the option of adopting a separate ordinance (municipalities and counties) or policy (school districts and special districts) which allows the agency to modify provisions of GRAMA. The local agencies are required to submit a copy of the ordinance/policy to the State Archives within thirty days of its effective date. These files include copies of ordinances or policies, amendments and revisions, policy/ordinance summaries, and related correspondence.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1997

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on the historical value of the records in documenting how Utah's local governments responded to GRAMA in providing public access to public records and protecting nonpublic records.

PRIMARY DESIGNATION

Public

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